Loading...
2005-02-07 CC Minutes . . . i\!~~t!~UL€ City of Albertville City Council Minutes February 7, 2005 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members Tom Fay, Ron Klecker, LeRoy Berning and John Vetsch, City Attorney Mike Couri, City Engineer Pete Carlson, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: City Planner Al Brixius Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. AGENDA MOTION BY Council member Klecker, seconded by Council member Berning to approve the Agenda with the following amendments. Motion carried unanimously. Added Items: Public Works - Abandoned vehicles MINUTES MOTION BY Council member Fay, seconded by Council member Klecker to approve the January 18,2005 regular City Council minutes and February 1,2005 City Council Workshop Minutes as presented. Motion carried unanimously. CITIZEN FORUM District 4 Wright County Commissioner Elmer Eichelberg approached the Council just to let them know that he is the representative for Albertville and was available to answer questions or concerns. Mayor Peterson asked Commissioner Eiche1berg ifhe was aware of the article in the Monticello Times, County left in limbo over state road funding. The January 5th Transportation Committee Minutes had verbiage added to the minutes to clearly reflect that no County dollars are being sought for project, adding that the time to have the 1-94 Interchange put in should have been before the mall was built, not after. Commissioner Eiche1berg stated that he had not seen the article, but would like to contact the committee that wanted the verbiage added to the minutes. M:lPublic DatalCity CounciJICouncil Minutes\2005 MinuteslM 02-07-05-draft.doc City of Albertville City Council Minutes February 7, 2005 . Page20f8 Council asked about the County seeking bond financing to fund road improvements related to growth. Commissioner Eichelberg stated that is a possibility, however the County favors a pay as you go philosophy. The Transportation Committee is always open to listen to you. City Administrator Kruse wanted to compliment the County for promoting collaboration and cooperation in the technology area. Kruse stated the County is promoting sharing information at no charge, and in turn, City would do like wise creating an open system. CONSENT AGENDA MOTION BY Council member Vetsch, seconded by Council member Berning to approve the consent agenda pulling item c. Motion carried unanimously. a. b. c. d. e. . f. Approve payment of claims check numbers 020980 - 021031 2005 Local Board of Review and Equalization meeting date set for 6:30 p.m., Tuesday May 3, 2005 Set Thursday, February 10th and 23rd at 6:30 p.m. for Council workshops to review City Hall design and layout Adopt Resolution No. 2005-08 entitled Resolution Acknowledging the 150th Anniversary of the Founding of Wright County Approve City Engineer's Recommendation to Accept Application for Payment No.1 (FINAL) to Century Fence Company in the amount of $7,780.00 Adopt Resolution No. 2005-09 entitled A Resolution Requesting Federal Transportation Funding for Interstate 94 Access and Safety Improvements at CSAH 19 and CSAH 37 in the City of Albertville g. Approve the Engineer's recommendation for Change Order Summary for Public Works Facility h. Approve amending the City Personnel Policy allowing the City Administrator to extend probationary periods with the opportunity to an employee who disagrees to appeal to the Personnel Committee, effective immediately 1. Accept the Personnel Minutes dated January 26,2005 ACTION ON PULLED CONSENT ITEMS SET THURSDAY, FEBRUARY 10TH AND 23RD AT 6:30 P.M. FOR COUNCIL WORKSHOPS TO REVIEW CITY HALL DESIGN AND LAYOUT MOTION BY Council member Vetsch, seconded by Council member Berning to set the Workshop to Review City Hall Design and Layout for Wednesday, March 2,2005 at 6:30 p.m. at City Hall. YMCA UPDATE - GREG VOSS AND ANITA LANCELLO Greg Voss addressed the Council stating that the YMCA was meeting with the other cities. Our founders Committee has begun to meet. We want to thank Albertville for your support for the YMCA to locate in your City. The YMCA believes this is the perfect project to bring the communities together. . 2 . . . City of Albertville City Council Minutes February 7, 2005 Page 3 of8 Anita Lancello stated that the YMCA is doing a Feasibility Study to get an idea of what kind of financial support we will have from the community. The YMCA is anxious to identify what this YMCA will have for amenities such as a swimming pool, walking/running track, fitness area, and meeting/conference rooms? Mayor and Council asked why they haven't met with St. Michael yet and voiced concerns that St. Michael may be reconsidering their support for the YMCA. Lancello commented that with the election change in City Council, they are trying to be patient to let the new council members understand all the issues. Ms. Lancello stated that they have met with St. Michael informally for about 45-minutes to discuss the YMCA. We have another meeting set up with St. Michael later this month and they are hopeful to get further direction and clarification. DEPARTMENT BUSINESS PUBLIC WORKS Public Works Supervisor Guimont addressed the Council to ask for approval to purchase the Miller 251 Welder. MOTION BY Council member Klecker, seconded by Council member Fay to approve the purchase of the Miller 251 Welder. Motion carried unanimously. ABANDONED VEHICLES Council member Vetsch stated that at the Public Works Committee meeting it was brought up about abandoned vehicles. It was brought to Council member Vetsch's attention that the Building Official takes care of these zoning issues. Vetsch would like the PW Supervisor to address these concerns with abandoned cars, junk and weeds. City Administrator Kruse would have staff get a procedure in place for spring 2005. Council would like to heighten awareness of trailers parked in the street and silt fences. The Council mentioned there is a number of trailers parked on the streets and questioned why there are still silt fences up for extended periods oftime after projects are complete. City Administrator Kruse stated he would look into the silt fence concerns and report back at the next meeting. PLANNING AND ZONING None. 3 City of Albertville City Council Minutes February 7, 2005 . Page4of8 ENGINEERING 70TH STREET CORRIDOR - CONSTRUCTION COST OPTIONS City Engineer Carlson stated that at the request of City staff, I have developed construction cost estimates for installation of a paved roadway on 70m Street between CSAH 19 and MacIver Avenue. Construction cost estimates was prepared for four options. Option t - Construction of a Two-Lane Rural Roadway on the Existing Gravel Road Width of the bituminous surface would be 36 feet, allowing for two 12-foot travel lanes with 6- foot paved shoulders. A 2- foot gravel shoulder would also be installed on both sides. Typical section would be 4 inches of bituminous on 4 inches of Class 5. Without knowing the thickness of the existing gravel surface, it is estimated an additional 4 inches of Class 5 would be adequate to provide the desired strength for a 7-ton roadway. It is assumed the existing roadbed is wide enough to support a 36-foot wide surface. Option 2 - Construction of a to-ton Two-Lane Rural Roadway Width of bituminous would be 44 feet, allowing for two 12-foot travel lanes with 10-foot paved shoulders. Typical section would be 6 inches of bituminous on 12 inches of Class 5 on 18 inches of Class 3. To build this section, the existing road core would be removed. . Option 3 - Construction of a Two-Lane Urban Roadway with Curb and Gutter to City Standards for a City Street Street width would be 36 feet from curb face to curb face. Typical section would be 5.5 inches of bituminous on 8 inches of Class 5 on 18 inches of Class 3. Storm sewer would be installed throughout the corridor. Option 4 - Construction of a Two-Lane Urban Roadway to County Standards Street width would be 44 feet from curb face to curb face. Typical section would be 6 inches of bituminous on 12 inches of Class 5 on 18 inches of Class 3. Storm sewer would be installed throughout the corridor. Estimated construction cost for the four options is summarized below. Option 1 2 3 4 (1) Includes 10% construction contingency. Estimated Cost(l) $422,000 $1,114,000 $1,336,000 $1,471,000 Council asked why the City of Albertville should put all the money into upgrading 70th Street NE. Council suggested staff contact the City of Otsego and find out what their expectations are. . 4 City of Albertville City Council Minutes February 7, 2005 . Page 5 of8 City Administrator Kruse shared with the Council that Otsego has completed MacIver Avenue and they expect Albertville to complete 70th Street. CPDC representing Towne Lakes committed to an amount of$146,000 and Hunter's Pass would commit to a similar amount. City Engineer Carlson stated that S.E.H. is working on an analysis. It should be completed for Council's review. Council recommended pursuing Option 1 - Construction ofa Two-Lane Rural Roadway on the Existing Gravel Road and to authorize staff to meet with Otsego staff to work out the details. City Administrator Kruse stated Towne Lakes is also very interested in seeing County Road 19 upgraded to the north City limit line. City Engineer Carlson stated there was a report with cost and layout for CR 19, and staffis looking for direction from the council if they want to proceed. LEGAL None. . FINANCE 4TH QUARTER BUDGET UPDATE Finance Director Lannes stated this report is an un-audited 2004 General Fund summary of revenues and expenditures through December 31, 2004. Revenues and Expenditures should be at approximately 100%. The City of Albertville is currently at 97.8% of its annual budgeted revenue for the General Fund. The City of Albertville is currently at 86% of its annual budgeted expenses in the General Fund. ADMINISTRATION BONESTROO, ROSENE, ANDERLIC & ASSOCIATES, INC. ARCHITECTURAL CONTRACT City Administrator Kruse stated that the Contract was included for the Council's review. Council was a little concerned with the numbers in the contract. City Administrator Kruse stated this document is written from an Architect's viewpoint, not from the City's. City Attorney Couri said he reviewed the contract and would like to point out some areas to address when they meet on March 2,2005. Article 2. Article 3.22 Project Representation Beyond Basic Services Article 3.3.1 Contingent Additional Services . Article 3.3.3 Preparing Drawings, Specifications and other documentation and supporting 5 City of Albertville City Council Minutes February 7, 2005 . Page6of8 Article 3.4.1 Article 3.4.3 Article 4.1 Article 5.2.1 Article 6.2 Article 7.3 Article 9.3 Article 9.6 . Article 11.2.1 Article 11.3.3 Article 11.5.1 data, evaluating Contractor's proposals, and providing other services in connection with Change Orders and Construction Change Directives. Optional Additional Services Providing planning surveys, site evaluations or comparative studies of prospective sites. Owner's Responsibilities Responsibility for Construction Cost Use of Architect's Instruments of Service Claims for consequential Damages Miscellaneous Provisions The Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. Basic Compensation Compensation for Additional Services Additional Provisions Article 12.1.2.3 Scope of Architect's Services Article 12.3.3 Article 12.4.2 Article 12.5 Article 12.6.1 So that any claims of the Owner may be intelligently addressed by the Architect, the Owner agrees to make no claim for professional negligence against the Architect unless the Owner has first provided the Architect a written certification signed by an independent professional licensed in Minnesota and currently practicing in the same discipline. Objections to Invoices Omissions by Architect Insurance . City Attorney Couri would like to work with the City Administrator to negotiate the Articles he pointed out above. 6 City of Albertville City Council Minutes February 7,2005 . Page 7 of8 Council tabled the contract until the February 22,2005 meeting. 2005 CAPITAL IMPROVEMENT PLAN City Administrator Kruse included an updated draft of the Capital Improvement Plan. Last year the Council reviewed a similar document and was not comfortable adopting it. City Administrator Kruse stated the CIP could be a method to finance the new City Hall in lieu of the Lease Purchase through the EDA. Council would like to see additional information on the affects ofthe CIP on the City's long-term debt especially as it pertains to the 1-94 ramp project. WRITTEN REpORT City Engineer RFP City Administrator Kruse stated that in January of2005 the City Council began a request for qualifications process for an Engineering firm to serve as 'City Engineer' for the City of Albertville. At the January 20,2005 City Council meeting the Council adopted a transition plan whereby S.E.H. will complete the majority of current projects, of which some will carry over into 2006. . City Administrator Kruse reviewed some another option and this is for the City to hire a staff engineer and possibly a staff project inspector. Kruse presented a draft budget and other information supporting this option. For example the City of St. Michael has its own inspector and the City is able to recover almost 100% of the cost from developers and still have some staff time available for City projects. The Developers are happy because they are not paying as much as they would with a consulting engineering inspector, and possibly some of this savings can be passed onto the ultimate homeowner in lower cost lots. It has been often thought that after five to eight years, the workload at City Hall will decline due to build-out of the City. However, I believe there will be a transition from new construction to maintenance and reconstruction. Council asked how does the City handle laying-off an engineer should the workload not support one in five or more years. City Administrator Kruse suggested that this could be a contract employee and that eventuality could be handled with a severance agreement. Kruse asked the City Council to consider this option in tandum with the Request for Qualification's for a consulting engineer. The council reviewed the list of engineering firms and asked how staff came up with the list. City Administrator submitted a list of potential firms to invite and the Council could add or delete firms from the list. . Council member Fay said he would like to know how many employees each firm has and other information before selecting candidates. City Administrator Kruse replied that he has structured the process in two phases. First the firms will submit a written response to our request and then the based on that information the Council can narrow the list for interviews. 7 City of Albertville City Council Minutes February 7, 2005 . Page 8 of8 Council questioned whether to interview S.E.H. as they are the current City Engineering firm. Council recommended excluding Howard R.Green as they are the current engineering firm for Joint Powers Water Board. MOTION BY Council member Berning, seconded by Council member Klecker to proceed with getting the written RFPs from the engineering firms form the proposed list from the City Administrator Kruse excluding Howard R. Green, S.E.H., and WSB & Associates Inc. Council members Berning, Klecker, Fay and Vetsch voted aye. Mayor Peterson voted nay to excluding S.E.H. Motion carried. LIQUORlBEER IN THE BUILDING DEPARTMENT BUILDING City Administrator Kruse informed the Council it was recently; brought to his attention that liquor was delivered and stored openly in the building. I would appreciate if the Council would give me direction on this matter as we have liquor present in the building and young groups utilize the building in the evenings. Council member Vetsch would bring it to the Lions Club members' attention to lock it up immediately after the meetings. . ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn at 9:00 p.m. Motion carried unanimously. . \/);L~l~, . 8