2005-03-02 CC Minutes Workshop
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City of Albertville
City Council Workshop Minutes
March 2, 2005
Albertville City Hall
6:00 PM
PRESENT: Mayor Don Peterson, Council members Tom Fay, Ron Klecker, LeRoy Berning
and John Vetsch, and City Administrator Larry Kruse.
CITY HALL CONSTRUCTION
Consulting Bonestroo Architects and staff, Mark Forbes, Michelle Lease and Jeff McDowell
reviewed the S.E.H. Space Needs Study in detail as follows:
1.1 Entry Vestibule: Discussed making it larger to accommodate one or two vending machines to
be available to staff and the public.
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1.2 Service Lobby/Reception: Discussed making sure surfaces are durable and low maintenance.
Desire to insure there is adequate space for service counters, with the possibility to have a
computer accessible on one end that could be secured during off hours. Coffee counter could
be a mobile cart, or counter area with plug in. Brochure display via wall fixtures and cases is
good. Kiosk probably is less desirable.
1.3 Council Chambers: Council confirmed that this is well defined in the Space Needs Study.
1.4 Conference Rooms: Adequately described in Study.
1.5 Council Service Areas: Warming Kitchen area should include a future layout for a modest
full kitchen with the possibility to increase the size from 12 x 20 to 16 x 20 feet. Also the
possibility to expand to an adjoining room is necessary.
1.6 Endorsed a small basement if groundwater allows for storage and mechanical equipment.
1.7 Building Support Areas: Confirmed the Study addresses this area well.
1.8 Office Support Areas: Confirmed the Study addresses this area well.
1.9 City Office Requirements: Suggested one of the office spaces could be dedicated towards
small plan review area. Building Official/City Planning area commingled together.
Confirmed that some additional office space be included if it can be done within the budget.
. 2.City Conference Facility: Confirmed Study addresses this area well.
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City of Albertville
City Council Minutes
March 2, 2005
Page 2 of3
BUILDING LOCATION
Reviewed option A, B, C & D
Confirmed that the Council wanted a site layout that would retain the old City Hall.
The Council preference was option C, locating the building on the south end of the site. Option
A, again locating the building along Main Avenue with a minimum setback was a priority.
Confirmed that the City Council wanted to explore a two-story structure, depending on the
functionality of the building.
Confirmed that they like the zero or near zero setback.
Confirmed wanting a clock tower or something similar.
Discussed insuring adequate buffers for parking with the neighbor to the west.
Architect recommended getting a purchase option on the property to the west to accommodate
any future expansion.
NEXT STEPS
Identified that the Council will confirm the preferred site layout at Monday, March 7th Council
meeting. Other immediate steps include site survey, soil borings, and evaluation of the second
story concept.
WASTEWATER TREATMENT
S.E.H. Engineers John Stoddola and Tom Dye along with Albertville's John Middendorf
reviewed the Phase 2 Expansion ofthe Wastewater Treatment Facility. Mr. Stoddola and Dye
went over the capacity issues in detail and reviewed the construction schedule. The Council
reviewed that one of the ponds will be decommissioned, however, it is not in this project to
remove the sludge.
PROJECT FINANCING
City Administrator Kruse reviewed a staff report identifying the financial ability of the City to
construct a $4 to $5 million-dollar expansion utilizing Sewer Availability Connection (SAC)
revenue. Analysis was based on the majority of remaining undeveloped residential and
commercial areas. An estimated 1501 units was identified and 80% of that was used equaling
1,200.
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City of Albertville
City Council Minutes
March 2, 2005
Page 3 of3
City Administrator Kruse reported to the City Council that the City had the ability to fund a four
to five million-dollar project and pay existing sewer enterprise debt with current project revenue
and no tax impact on existing residents. The debt service payments cash flow for 10, 12 or a 15-
year financing. Currently, the City has $3,773,742 dollars in SAC funds of which a portion
could be applied toward this project.
NEXT STEPS
By consensus, the City Council agreed to place the Authorization to Advertise for Bids,
Approval of Plans and Specifications and Approval ofthe Engineering Contract on Monday's
agenda.
There being no further business, the meeting was adjourned at 9:00 p.m.
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Mayor Don Peterson
M:\Public Data\City Council\Council Minutes\2005 Minutes\M 03-02-05.doc