2005-04-04 CC Minutes
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City of Albertville
City Council Minutes
April 4, 2005
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members Tom Fay, Ron Klecker, LeRoy Berning
and John Vetsch, City Attorney Mike Couri, City Planner Al Brixius, Assistant City Engineer
Bob Moberg, City Administrator Larry Kruse, and City Clerk Bridget Miller
Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve the
Agenda as amended. Motion carried unanimously.
5.e.
5.g.
The dollar amount should be $19,096.99
Approve the Application to MN Lawful Gambling Exempt Permit to Conduct Bingo,
Raffles, Paddlewheels, Pull-tabs, and Tip-boards for the Parish Festival at St. Albert
Catholic ChurchIParish - Exemption No. X-00752 for July 17, 2005
MINUTES
MOTION BY Council member Berning, seconded by Council member Klecker to approve the
March 21, 2005 regular City Council minutes as presented. Motion carried unanimously.
CITIZEN FORUM
Mayor Peterson asked if there was anyone in the audience to discuss items that are not on the
agenda.
No one was present to speak before the Council.
CONSENT AGENDA
MOTION BY Council member Vetsch, seconded by Council member Fay to approve the
consent agenda pulling check numbers 21221, 21227, 21241, 21244 and items e., f. andj.
Motion carried unanimously.
a. Approve payment of claims check numbers 021216-021246 (pgs. 15-18)
b. Liquor License Renewals
1). Off Sale Liquor Licenses
a). Holm Holdings Inc. (152 Club)
2). On Sale Liquor Licenses
a). Holm Holdings Inc. (152 Club)
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b). Spectators Grille & Bar/Albertville Inc.
3). Special Sunday On Sale Liquor License
a). Holm Holdings Inc. (152 Club)
b). Spectators Grille & Bar/Albertville Inc.
4). On Sale Wine License
a). Hong Thai Inc.
b). Rosetti's Pizza & Pasta Inc.
c). Approve Bonestroo proceeding to have Braun Intertec do soil Borings and
Geotechnical Report for the City Hall Site at a cost not to exceed $3,287
d). Approve Bonestroo completing a topographic and boundary survey for City Hall
at a cost not to exceed $4,645
e). Application for Payment No.4 for 2004 School Pedestrian and Bike Path payable
to Buffalo Bituminous, Inc. in the amount of$12,096.99 (pg. 19)
f). Application for Payment No.3 (FINAL) for 2003 CSAH 37 and 60th Street
payable to Kuechle Underground, Inc. in the amount of$3,366.05 (pg. 21)
g). Approve the Application to MN Lawful Gambling Exempt Permit to Conduct
Bingo, Raffles, Paddlewheels, Pull-tabs, and Tipboards for the Parish Festival at
St. Albert Catholic Church Exemption No. X-00752 for July 17,2005
h). Approve an application for a 3.2 Malt Liquor License for the Albertville Lions on
Saturday, April 9th at the St. Albert Parish Center to raise funds for Community -
Albertville Fire Hall
i). Schedule a Special City Council Meeting for Tuesday, April 5th at 6:00 p.m. to
discuss the City Hall Project
j). Approve the Plans and Specifications for the CSAH 37 Trail and authorize
bidding
ACTION ON PULLED CONSENT ITEMS
Check number 21221 - Council asked what the service was for, they had the understanding that
City offices were not charged for cable.
City Administrator explained the City is not charged for cable service, but we would be charged
for installation for internet service.
Check number 21227 - Council questioned what the advertising was for.
Finance Director Lannes stated it was the Fire Department advertising to check your smoke
detector and check your heating - furnace.
Check number 21241 - Council wanted to be careful with the distribution of gift certificates, as
the Auditor's have addressed these in the past.
Check number 21244 - Council questioned the distribution of the refund.
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Finance Director Lannes explained this was the Building Permit the Council approved refunding
at the March 21 st meeting. The refund is broken out for various charges such as: plumbing,
mechanical, fireplace, etc.
MOTION BY Council member Berning, seconded by Council member Klecker to approve
pulled Consent Items a. check numbers 21221, 21227, 21241, and 21244. Motion carried
unanimously.
5. e. Application for Payment No.4 for 2004 School Pedestrian and Bike Path. . .
Council asked for additional i~formation for the Pay Request.
Assistant City Engineer Moberg stated the initial contract was $339,332.70, we have since
approved three (3) change orders in the amount of$14,229. The total amount earned less the 5%
Retainage is $285,078.78. Previous payments approved and paid total $265,981.79.
5. f. Application for Payment No.3 (FINAL) for 2003 CSAH 37 and 60th Street. . .
Council questioned what services the Pay Request was for.
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Assistant City Engineer Moberg explained that it was for improvements on 60th Street. Basically
for turf restoration, paving, signage, pavement markings. There were a couple of turf
restorations, which needed to be completed. The sewer under 60th Street near DJ's Hardware
needed work.
MOTION BY Council member Berning, seconded by Council member Fay to approve pulled
Consent Items a. check numbers 21221, 21227, 21241, 21244, 5.e. and 5.f. Motion carried
unanimously.
5. j. Approve the Plans and Specifications for the CSAH 37 Trail. . .
Council thought they had approved the Plans and Specs at the March 21, 2005 meeting.
Staff informed the Council the discussion was to hold a neighborhood meeting on Thursday,
March 24. Staff was to bring the results back to Council. Since there was no one in attendance
regarding the trail, they are asking for Council's direction to approve the Plans and Specs, then
authorize going out for bid.
MOTION BY Council member Berning, seconded by Mayor Peterson to approve pulled
Consent Item 5. j. Motion carried unanimously.
KDV 2004 ANNUAL AUDIT REVIEW
Jennifer Thienes with KDV was present to review the 2004 Audit with the Council and staff.
Ms. Thienes pointed out the reports appear in a different format due to the reporting standards set
by the State. The formats ofthe reports are comparable to corporate reports. Ms. Thienes
. addressed one area that required additional information, which was the historical land value.
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With the new reporting standards of GASB 34, City's are required to report their assets along
with other areas; therefore, infrastructure is a new area to review.
Ms. Thienes commented that the middle portions of the report are the notes pertaining to all of
the reports, and then following are the details of the notes.
Ms. Thienes brought to the Council's attention the charts within the report. She demonstrated
the multiple ways to look at the City's assets, revenues, expenditures, and capital improvements.
Ms. Thienes cautioned the Council when reviewing some of the reports should the Council want
to compare Albertville's to another neighboring City. For example the Public Works area may
look low when compared to another City because Albertville may not deal with as many County
Roads or maybe Albertville's will look high for some other reason.
Ms. Thienes reminded the Council that a number of the Funds were closed out in 2004. The
Council may be concerned with the numbers, but they should take care of the deficits of the 400
Funds.
MOTION BY Council member Vetsch, seconded by Council member Fay to adopt the 2004
Audit. Motion carried unanimously.
DEPARTMENT BUSINESS
PUBLIC WORKS
Public Works Supervisor Guimont informed the Council the PW Department would begin crack
filling soon. They will be setting up some demo tar kettles from various businesses for future
purchase.
PW Supr. Guimont was looking for Council direction or Council approval to purchase six (6)
rubber coated perforated steel picnic tables to replace various wooden tables.
MOTION BY Council member Berning, seconded by Council member Fay to approve the
purchase of six (6) rubber coated perforated steel picnic tables at a cost of $3,431. Motion
carried unanimously.
WWTP - METER RADIO READERS
W ASTEW ATER WRITTEN REpORT
Wastewater Treatment Plant Superintendent Middendorf shared with the Council that he was in
an automobile accident. Repairs are being done and should be completed by April 4th or soon
thereafter.
WWTP Supt. Middendorf looked for Council approval or direction to remove the sludge at the
WWTP. Kenny Fehn allowed us to haul it onto his open field. I have contacted him and was
informed he is planning to plant alfalfa and does not care to have the field torn up. WWTP Supt.
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Middendorf recommendation is to contact Fergus Power Pump to do the work. WWTP Supt.
Middendorf was pleased with the work they had done in the past.
MOTION BY Mayor Peterson, seconded by Council member Fay to approve WWTP
Superintendent Middendorf to hire Fergus Power Pump for sludge removal not to exceed $3,000.
Motion carried unanimously.
SEWER BACKUP POLICY
WWTP Supt. Middendorfbrought to the Council's attention a recent sewer backup on Main
Avenue. The homeowner did not have sewer backup insurance. WWTP Supt. Middendorf
recommended adopting the Sewer Backup Policy to address future backups.
Assistant City Engineer Moberg recommended editing Item 5. Television inspection - any lines
that area located on a street where a street maintenance project is planned wHl may be inspected
prior to those projects. The City wHl may also use the camera to inspect any sewer lines in a new
development before the City accepts those lines as City lines. Camera inspection wHl may also
be available to inspect lines where there are possible problems.
MOTION BY Council member Berning, seconded by Council member Fay to approve
amending the Sewer Backup Policy. Motion carried unanimously.
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PLANNING AND ZONING
OLD CASTLE GLASS BUILDING EXPANSION
City Planner Brixius reported that Old Castle Glass is proposing to expand their industrial
facility located at 5334 Barthel Industrial Drive within the City of Albertville. To accommodate
the building expansion, Old Castle Glass is requesting approval of site and building plans along
with variances from the City's zoning standards.
City Planner Brixius stated that the existing building is 75,433 square feet in size. The applicant
is proposing a building extension to 29,823 square feet, resulting in a total building area of
105,246 square feet.
City Planner Brixius addressed the surrounding land uses adjoining the Old Castle Glass site as
follows: to the north ofthe site is warehouse which is zoned I-I, to the east of the site is
industrial which is zoned I-I, to the south ofthe site is industrial which is zoned I-I, to the west
ofthe site is residential which is zoned R-8 and R-l.
City Planner Brixius informed the Council that Assistant City Engineer Moberg received updated
plans today and did not have the opportunity to review them prior to the Council meeting. Being
informed of this I would amend the Findings of Facts noting approval is based on S.E.H.
Engineer's review.
City Planner Brixius addressed the 26 items under Site and Building Plan. Items 1 through 11
are planning related issues. Items 12 through 26 are engineering related issues.
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Council made sure the applicant was aware of the noise issue. Council has previously heard of
the noise comments when the doors in the front are left open it can be heard by the neighboring
residents.
Council also made sure the applicant understood the lighting restrictions.
City Planner Brixius informed the Council that the partial vacation of the utility easement would
require a Public Hearing.
MOTION BY Mayor Peterson, seconded by Council member Berning to approve the amended
Findings of Facts for the Old Castle Glass Building Expansion. Motion carried unanimously.
ENGINEERING
ENGINEERING MONTUL y REpORT
Assistant City Engineer Moberg touched on a few items in the monthly report.
First was the 50th Street Pedestrian Trail. Assistant City Engineer Moberg stated in lieu of
liquidated damages, the contractor has proposed to install one inch of additional blacktop on
Albertville's section of the trail.
Council wanted to know why, if this was a 50/50 shared project with St. Michael, our section of
the trail was only 2 inches and St. Michael's was 3 inches. The same contractor was installing
the trail, why would there be a difference.
Assistant City Engineer Moberg informed the Council that St. Michael has different standards.
Second item reviewed was the 2003 CSAH 19 Upgrade. Assistant City Engineer Moberg
informed the Council that the contractor is working on a proposed solution for the seal coat
failure. Once received, the staffwill review it with the County prior to approval.
Council directed staffto look up and down CSAH 19 for other items for the punch-list for the
contractor.
LEGAL
SUOPPE AT TOWNE LAKES RESTAURANT AGREEMENT
City Attorney Couri informed the Council there was some miscommunication. Dan Tempel
thought we were going to present an Agreement. City Attorney Couri contacted Mr. Tempel
stating the City was waiting for additional information from them.
FINANCE
WRITTEN REpORT
Finance Director Lannes reported total accounts receivable billed through March 26, 2005 since
the City of Albertville has set up the billing/invoicing system software is $1,523,827.67. Of that
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amount, staffhas collected $599,606.39 as of March 26,2005. The remaining amount
outstanding is $924,221.28.
Finance Director Lannes updated the Council on utility bills. In the past the delinquent water
bills were certified to property taxes. Finance Director Lannes would like to be proactive in
collecting them instead of certifying.
Finance Director Lannes explained on March 7, 2005 staff sent out 121 disconnection notices fro
non-payment on accounts to be paid in full by March 28th. Of the 121 only 24 accounts have not
paid of which 10 accounts are working with the City by setting up a payment plan. Finance
Director Lannes stated as of April 4th we are down to 2 accounts, which are vacant residence.
Council asked if any of the outstanding accounts were Commercial accounts.
Finance Director Lannes stated there were a few Commercial accounts, which came in and paid.
ADMINISTRATION
ApPOINTMENT OF CITY ENGINEER
City Administrator Kruse looked to the Council for appointment of City Engineer.
MOTION BY Mayor Peterson, seconded by Council member Berning to approve Bolton Menke
as the Albertville City Engineer. Peterson, Berning, Klecker, and Fay voted aye. Vetsch
opposed. Motion carried.
REQUEST FOR PROPOSAL TO PREPARE A FEASIBILITY STUDY TO EXTEND LACHMAN FROM 57TH
STREET TO 60TH STREET
MOTION BY Council member Klecker, seconded by Mayor Peterson to approve the Request
for Proposal to prepare a feasibility study to extend Lachman from 5ih Street to 60th Street, and
work with staff and bring back to Council at a future meeting. Motion carried unanimously.
REQUEST FOR PROPOSAL TO UPDATE THE FEASIBILITY STUDY TO EXTEND 52ND STREET TO
MARLOWE AVENUE
MOTION BY Council member Klecker, seconded by Council member Fay to approve the
Request for Proposal to update the feasibility study to extend 52nd Street to Marlowe Avenue.
Motion carried unanimously.
REQUEST FOR PROPOSAL TO PREPARE PLANS AND SPECIFICATIONS FOR EXTENSION OF THE
TRUNK WATER LINE UNDER MUD LAKE TO SERVE HUNTERS PASS
MOTION BY Council member Berning, seconded by Mayor Peterson to approve the Request
for Proposal to prepare plans and specifications for extension of the Trunk Water Line under
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Mud Lake to serve Hunters Pass. Council to take action on, once an Engineering Finn is
contracted and decided. Motion carried unanimously.
REQUEST FOR PROPOSAL TO PREPARE PLANS AND SPECIFICATIONS FOR DESIGN OF A LIFT
STATION TO SERVE HUNTERS PASS
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve the Request
for Proposal to prepare plans and specifications for design of a Lift Station to serve Hunters Pass.
Motion carried unanimously.
REQUEST FOR PROPOSAL TO PREPARE A FEASIBILITY REPORT, PLANS AND SPECIFICATIONS TO
IMPROVE 70TH STREET FROM CSAH 19 TO MACIvER TO A 9-TON RURAL SECTION STREET
Council tabled until the next meeting.
REQUEST FOR PROPOSAL TO PREPARE A FEASIBILITY REPORT TO SERVE THE NEIGHBORHOOD
EAST AND NORTH OF THE PUBLIC WORKS FACILITY WITH WATER AND SEWER, AND TO
IMPROVE MACIvER TO A 10 TON STANDARD IN PREP ARA TION FOR A COUNTY BUILDING
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve the Request
for Proposal to prepare a feasibility report to serve the neighborhood east and north of the Public
Works Facility with Water and Sewer, and to improve MacIver to a 10 ton Standard in
preparation for a County Building. Motion carried unanimously.
REQUEST FOR PROPOSAL TO PREPARE PLANS AND SPECIFICATIONS TO INSTALL TURN LANES
AND CENTER MEDIAN ON CASH 19 FROM ALBERTVILLE PREMIUM OUTLETS NORTH TO 70TH
STREET, INCLUDING EXTENSION OF THE EDA MAIN TO 68TH STREET. FuRTHER, TO IDENTIFY
HOW TO SERVE PROPERTIES BY OTSEGO TOOL WITH SEWER
MOTION BY Mayor Peterson, seconded by Council member Berning to approve the Request
for Proposal to prepare Plans and Specifications to install turn lanes and center median on CASH
19 from Albertville Premium Outlets north to 70th Street, including extension ofthe EDA main
to 68th Street. Further, to identify how to serve properties by Otsego Tool with sewer. Mayor
Peterson, and Council members Vetsch, Berning, and Klecker voted aye. Council member Fay
abstained. Motion carried.
REQUEST FOR PROPOSALS FOR 2005 SEAL COATING
MOTION BY Mayor Peterson, seconded by Council member Berning to approve the Request
for Proposals for 2005 Seal Coating. Motion carried unanimously.
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REQUEST FOR PROPOSALS FOR 2005 OVERLAYING
MOTION BY Mayor Peterson, seconded by Council member Berning to approve the Request
for Proposals for 2005 Overlaying. Motion carried unanimously.
REQUEST FOR PROPOSALS FOR DESIGN OF WINTER PARK PARKING LOTS, BALL FIELDS,
SOCCER FIELD AND TRAILS
Council tabled.
AUTHORIZATION TO GET QUOTES ON A NEW PICKUP FOR THE STREET AND PARKS
DEPARTMENT
No action was taken at this time.
OTHER BUSINESS. MINUTES AND MATERIALS
LOCAL BOARD OF APPEAL AND EQUALIZATION HANDBOOK (ADDENDUM)
Council tentatively set a date for a Joint Workshop with the City ofOtsego for April 27th at
7:00 p.m. to discuss 70th Street at the Albertville Council Chambers.
ADJOURNMENT
MOTION BY Council member Fay, seconded by Council member Klecker to adjourn at
9: 13 p.m. Motion carried unanimously.
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Don Peterson, Mayor
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