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2005-04-19 CC Minutes JointA�Ibcrtvillc sna M�u 1. St. Michael Albertville School District 7:00 PM PRESENT: Mayor Don Peterson, Council members Ron Klecker, LeRoy Berning and Tom Fay City Administrator Larry Kruse, STMA School Board and St. Michael City Council. ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885 CITIES OF ALBERTVILLE AND ST. MICHAEL April 19, 2005 - JOINT SPECIAL MEETING The St. Michael -Albertville School Board, along with Superintendent Ziegler, met with officials from the City of Albertville and City of St. Michael on April 19, 2005, at 6:00 p.m. in the senior high boardroom. School Board Members Present: Helgeson, Lefebvre, Scherber, and Weber; Representing the City of Albertville: Mayor Peterson, Berning, Klecker, Fay, and City Administrator Larry Kruse; Representing the City of St. Michael: Eggert, Hagerty, Weston, Marx, Mayor Zachman, City Administrator Robert Derus, Community Development Director Marc Weigle and City Engineer Steve Bot. Also present were Superintendent Ziegler, Bob Rego of Abendroth, Rego & Youngquist, St. Michael City Clerk Carol Beall, and Aaron Brom from the Press and News. School Board Director Holland; and Albertville Councilor Vetsch were absent. School Board Chair Helgeson called the meeting to order with recitation of the Pledge of Allegiance. Representative Tom Emmer — House of Representatives —19B. Representative Tom Emmer was not present. Status of the Middle School/Bi2 Woods Shelter Building St. Michael Community Development Director Weigle reported he had met with Earl Bauman and a couple of students who are working on drafting a design for a proposed shelter building., Bauman was unable to get something back to Weigle prior to this meeting, but the proposed project is progressing. Weigle said a meeting will be set up to tweak the design to make sure it meets code. There was discussion on timing and financing. It is expected the cost may be more than originally considered, perhaps in excess of $100,000. Albertville Mayor Peterson said the City of Albertville was committed to, and budgeted, $25,000, but that is their total commitment. There was discussion on possible fund raising by the Soccer or Baseball Associations and other potential for offsetting some costs. In a somewhat related matter, Helgeson discussed the possible under -utilization of the Arena Manager during the summer months, and whether a plan might be devised to better utilize him in the summer time, incorporating that position into what the cities might need for scheduling and managing fields and other activities, thus having his time evened out somewhat. Weigle said St. Michael might be interested in exploring that possibility. ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885 CITIES OF ALBRTVILLE AND ST. MICHAEL April 19, 2005 — Joint Meeting — Page 2 Superintendent Ziegler also announced the soccer group has requested lights and other things, and football is looking for more bleachers. These requests came to the School Board, but could not be included in capital requests. Ziegler said it was likely the cities would be approached as well. Albertville Mayor Peterson said his City could not include items that were not addressed at the time of budgeting. He said requests in the middle of the fiscal year cannot be added to the already approved budget. There was discussion on the high school varsity soccer program, soccer fields available, which fields are full size, and field use. Location for Future Schools — Expansion Committee Update Superintendent Ziegler said the district has been working a lot on the location for future schools. She said she and Chuck Lefebvre were well received when they recently visited with the Otsego Council, since a part School District 885 is located in the City of Otsego. Lefebvre said the District recently sent our RFP's for a land acquisition consultant and interviewed three firms. A decision has not been made on hiring such a firm, as the board will need to look at the costs. However, Lefebvre asked to reconfirm if a possible site were located south of the freeway in Otsego, contiguous to Albertville, that Albertville would consider extending services to the site for a school. The Albertville Mayor and Councilors questioned if service would be just for the school and whether annexation would be considered. Annexation had not been discussed, but the service would be requested only for any site the School District would own. Mayor Peterson had some concerns, but Councilor Berning said he thought it was a viable option. Administrator Kruse said he would need to check capacity. Lefebvre reiterated they are researching any and all possibilities for a large parcel of land (120-160 acres). He said after the last meeting he had thought a site in Otsego with service from Albertville was a reasonable option, and he hoped everyone would keep an open mind. Lefebvre also indicated it is too early to say for certain what kind of school would next be built. Architect Bob Rego will work with Krause on what capacity could be needed. The committee believes the next parcel should be large enough for multiple schools, but finding a large parcel with sewer, water and adequate roads is challenging. There was additional discussion about the 92-acre parcel now owned by the district, current requirements for building, building up rather than out, possibly changing the use of existing buildings, what fields and green space are needed, whether areas for schools might be incorporated into a comprehensive plan, State guidelines for each type of school, and other considerations. Schools will continue to need to be built, but should certainly include room for expansion. Lefebvre confirmed, if the district were to hire a land acquisition consultant, that Marc Weigle of St. Michael and Larry Kruse of Albertville would be the staff contact persons as liaison to the Board. Weigle said St. Michael was hoping to have their Comprehensive Plan updated by June or July, including phasing information. He also suggested before hiring a land acquisition specialist, the district might want to check with their attorney concerning a new law which may allow for a closed session when considering land acquisition transactions. Derus asked about selling, as well as purchasing, and was told if the specialist were hired, he/she would deal with both. Derus said St. Michael's Council had recently approved the one-way pair for 241/35 in the downtown area of the City. Questions were answered on how this concept would work with the elementary school, including bus transportation and walkers. Weigle said the City is in the process of putting together an RFP for engineering services for the project which will help to define grades, constructions limits and other elements. (Joe Hagerty left at 7:10 p.m.) Update on Options for Community Center in the City of St. Michael ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885 CITIES OF ALBRTVILLE AND ST. MICHAEL April 19, 2005 — Joint Meeting — Page 3 St. Michael's City Administrator Derus said a group of Senior residents, as well as Bernie Burke representing the Library, came to the last St. Michael Council meeting to express their interest in being included in any plans for a community center in the City. Derus said the City is trying to check out proposals from Syntregy and the Y, as well as another interested participant, to see if any will make proposals similar to the other. The Y gave the City a laundry list of things they are willing to put in; however, the square footage is essential for comparisons. Derus said the Council is in the interesting position of trying to weigh out the options. Albertville Mayor Peterson asked where the Y was in all of this because Albertville's partnership offer of $500,000 was only for a Y as per the proposal. He said if that changes, Albertville's offer would be withdrawn. Peterson asked that Albertville be kept in the loop with regard to a Y, and suggested Administrator Krause be kept in that loop, as Albertville has a lot of interest from their residents. Derus discussed timing, what the City is looking for, and the desire any community center component be managed by a nonprofit or someone other than the City. What Albertville presently has available for seniors was briefly discussed as well, and Council Member Ron Klecker shared what he and some of the residents in the Senior Cottages have been involved with. He said there is a need for Senior planned activities, and he discussed his view of the difference between fitness centers, such as what Albertville already has, and what a Y offers for programming for both youth and seniors, as well as what costs might be involved. He said he understood Y membership was not free to Seniors. Councilor Eggert felt Seniors had been misled about the benefits they would receive from a Y and the costs. Derus said these are some of the things the City is trying to clarify. Derus also asked the School Board about any potential partnership with the school if a swimming pool was part of a facility. Superintendent Ziegler said with the pool at the middle school, the district was not interested in the swimming pool component at this time, and a swimming pool would not likely be part of any future new school plans. She did say gym space is needed. Helgeson announced the School Board had another meeting scheduled at 7:30 so needed to look at wrapping up this meeting. (Joe Hagerty returned at approximately 7:25 p.m.) Mayor Zachman said his concern was what the City's involvement would be with building a YMCA if the Y does not come up with the needed funding. Derus said getting the numbers is important before a decision can be made. Tour of Andover or Woodbury YMCA. There was not time for Administrator Derus to discuss a possible joint tour of either the Andover or Woodbury YMCA. TH-241 Proiect — Busin2 and Other Issues. Superintendent Ziegler asked for a very brief report on TH-241. Weigle told just a little of the plans and what impacts might be for bussing with detour options. He went through the expected construction schedule, indicating any impacts probably would not be until the fall of 06 or Spring of 07. Whether there would be a temporary light on CR 19 @ 50th Street was questioned. Weigle said MnDOT probably has not looked that far yet, but it was something to consider. Adjournment No future joint meeting was scheduled at this time. It was announced a meeting at 7:30 p.m. in the High School Lecture Hall was scheduled with the Finance Directors under two different Minnesota Governors. All were invited to attend. Weigle announced the St. Michael City Council would continue this public meeting in the board room. The joint meeting adjourned at 7:35 pm. ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885 CITIES OF ALBRTVILLE AND ST. MICHAEL April 19, 2005 — Joint Meeting — Page 4 Mayor Don Peterson Attest:Larry R. Kruse, City Administrator