2005-09-10 CC Minutes CH Project WorkshopA�Ibcrtvillc
ALBERTVILLE CITY COUNCIL
City Hall Project Workshop
September 19, 2005
Albertville City Hall
7:00 PM
PRESENT: Acting Mayor LeRoy Berning, Council members John Vetsch and Tom Fay, City
Engineer Mark Kasma, Assistant City Engineer Adam Nafstad and City Administrator Larry
Kruse.
OTHERS PRESENT: Mark Forbes, Bonestroo & Associates
1. Mark K. wants to get valley cutter out of drive aisle. Nothing but trouble with these.
Plowing.
2. Before Mark K. told Jeff to not let much water out to 60'. Now he wants to pull high
point into the SE corner of building sidewalk and let more water out to 60th. Make a
crown down the middle to let water run both ways.
3. Recommends not adding curb on north side of existing City Hall — maybe next
summer.
4. Mark K. wants to eliminate the opening between peninsula and sidewalk. Does not
believe it will stay clean during the winter.
5. Mark K. wants to move the Catch Basin into the middle of the parking. Let water
come to middle from the south and north.
6. The Catch Basin in street is 4 1/2 ft. deep. Mark K. understands that they may only get
the new Catch Basin to be 3 1/2 ft. deep. It's all they have to work with.
7. Does not want plows to catch on gutter valleys. Believes that the asphalt will move
around and eventually rise or fall making the design to fail.
8. We discussed dividing the handicap parking at the new City Hall with 2 stalls at the
east entry and 2 at the west entry. I explained that this change has been addressed.
9. If Jeff M. is not getting the slopes he's wanting, he can take the grade up a hair by the
west entrance of the New City Hall.
10. Mark K. wants wants B618 curb around the circle drive. Eliminate surmountable curb
at perimeter.
II. Adam from Bolton and Menk will summarize comments and fax it tomorrow. Mark
F. to give to Jeff McDowell.
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12. Larry has called Xcel about putting power line underground. No response back. Mark
K. will call his contact Dave Pearson at Xcel. Larry wants to put power line
underground from 601h to the south side of the tracks.
Leroy suggested that power go underground all the way to 57t' Street.
Xcel is not going to pay for it.
13. Larry is thinking in the future going to ornamental street lights.
14. There are 2 power poles with lights currently. One near the old City Hall and the
other is south of the New City Hall.
15. Mark K. suggested putting conduit in now for running the power under the sidewalk.
16. The patio was going to be reduced to accommodate two 6'-0" picnic tables with a
decorative rail.
• Railroad property may be purchased still. Shape of patio is reflective of south
property line.
• The Council approved two 6'-0" stoop and will eliminate rail. Stoop will have
frost footing.
Mark F. presented Site Plans, Floor Plans and Elevations
17. Recommended that the trash enclosure move NW to touch the property line setback.
This creates aisle in front of trash enclosure.
18. Add surmountable routes for handicap access to public sidewalk at New City Hall.
19. Seat Walls
• Leave the seat wall at east entry as is and eliminate the stairs near the entry door.
• Change seat wall at west exit from Chambers to straight wall, eliminate planter.
• Eliminate seat wall and planter by drive turnaround.
Mark presented Basement plan
• Paint basement walls
• Sealer on floor.
Mark presented Main Floor Plan
20. Porcelain tile in Hallway/Lobby/Stair B
■ Counter at info center.
• Alternate of thin set terrazzo for same area as porcelain tile.
21. Two colors for carpet in Council Chamber, border at perimeter and field color inset
in middle.
22. Add diagonal wall on the platform with single man door.
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23. Kitchen — Quarry tile floor finish with fiberglass reinforced panels on walls. This
meets code.
24. Leroy wants to create a niche into the Storage Room for a coffee counter. Provide '/4"
water line.
25. Plastic laminate counter top at service desk with coiling shutter.
26. Larry saw some toilet partitions hung from the ceiling. He likes the ease of
maintenance. Fears the space will begin to look dirty. Bonestroo to look at cost.
27. Conference rooms also have a border carpet with a field color insert at the center.
28. Leroy wants to be able to lock conference room doors to interior office hallway and
make conference rooms available for access after hours from the public hallway.
Bonestroo to look at hardware
29. Wood chair rail around perimeter in Conference Room. Paint throughout (No vinyl
wall fabric). No vinyl wall fabric in the project.
30. Storage doors typically swing out to maximize floor space within the room.
Mark presented the Second Floor Plan
31. White paint on gypsum board and exterior precast wall panels.
32. No ceiling — exposed metal trusses, galvanized metal deck.
33. Base bid will include the build -out of toilets. The alternate will be to delete the build -
out..
34. If the second floor toilets deduct is taken, the plumbing will be roughed into the floor.
Drain pipes will be roughed in but no walls will be built.
The base bid will include the toilets in the project.
Mark presented the exterior elevations
35. Mark presented a list of projects that metal panels have been used on.
36. For exterior signage, we changed the font to Times Roman. This is a sarif font.
■ The sign on the south may have to be eliminated. The Council is OK with 2 signs.
Mark F. to talk to Al Brixius.
• Maybe eliminate the sign that faces east. The skylight is hidden from view ,but we
could not extend the parapet wall to cover the side of the skylight because we
need drain the skylight.
37. Discussed the trash enclosure finishes on the precast panel walls.
38. Change the doors on the trash enclosure to plastic lumber.
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September 19, 2005
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39. The 6'-0" high fence was to be cedar per Al Brixius.
• The ordinance requires at least a 4'-0" high screen fence to stop car lights.
• The Council decided that screen fence on the west property line will be N.I.C.
(by Owner).
40. Mark discussed the estimate. Estimate has gone up slightly, but is still very much in
the ballpark.
• Subtotal cost is $3.057 million.
41. Maintained a 7% contingency: $214,047.
42. Overall cost is estimated at $186.16 per sq. ft.
43. Discussed alternate costs.
44. Change the council desk to base bid only no alternate.
45. Bonestroo has not received or coordinated the A.V. work with our drawings yet.
We've had no communication with their consultant, Will Craig from Ebert.
46. Bonestroo has not received the final design from the Kitchen Consultant and has not
coordinated any of their work with our drawings.
47. Trees will be removed by owner. The stumps and roots will be removed by the
construction contract.
48. We added some cost for insulation because we insulated the parapet walls.
49. No bollards in project.
50. No rain garden in project.
51. Mark explained that to change the clock, we need to charge hourly. Leroy requested
that we go with $1,600 not to exceed.
52. Mark discussed the emergency generator proposal prepared by Mike Fitzpatrick.
53. Tom Faye to take charge of emergency generator. Mike Fitzpatrick will call Tom at
(763)285-1435.
54. No pad for emergency generator will be provided.
The above represents the authors understanding of items discussed and conclusion made. Please
report any discrepancies to the author in a timely manner.
ADJOURNMENT
MOTION BY Council member Klecker, seconded by Council member Berning to adjourn at
10:00 p.m. Motion carried unanimously.
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City of Albertville
City Council Minutes
September 19, 2005
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LeRoy Berning, Acting Mayor
Larry R. Kruse, City Administrator
M ACity Council\Council Minutes\2005 Minutes\Workshop\M 09-26-05 Workshop.doc