2006-01-17 CC Minutes
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ALBERTVILLE CITY COUNCIL
January 17, 2006
Albertville City Hall
7:00 PM
PRESENT: Mayor Don Peterson, Council members Ron Klecker, Tom Fay, John Vetsch,
and LeRoy Berning, Assistant City Attorney Dave Wendorf, Assistant City Engineer Adam
Nafstad, Assistant City Planner Cassie Schumacher-Georgopoulos, City Administrator Larry
Kruse, and City Clerk Bridget Miller
Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed
by the Pledge of Allegiance.
ADOPT AGENDA
MOTION BY Council member Klecker, seconded by Council member Berning to approve
the agenda as amended and on file in the office of the City Clerk. Motion carried
unanimously.
. Adding:
City Hall- Architectural Color Scheme
Space Aliens Signage
Correspondence from St. Michael
MINUTES
MOTION BY Council member Fay, seconded by Council member Klecker to approve the
January 3,2006 regular City Council minutes as presented and on file in the office ofthe
City Clerk. Motion carried unanimously.
CITIZEN FORUM
No public comments
CONSENT AGENDA
MOTION BY Council member Berning, seconded by Council member Fay to approve the
consent agenda pulling items G and H. Motion carried unanimously.
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A. Approve payment of claims check numbers 022370 to 022430
B. Approve application for 3.2 Malt Liquor License for the St. Michael Catholic
Church for the STMA School Operations at STMA Ice Arena on May 20, 2006
C. Approve Bolton & Menk's recommendation to reduce the Letter of Credit for
Hunter's Pass Estates from $2,230,380 to no less than $427,320
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City of Albertville
City Council Minutes
January 17, 2006
Page 2 of9
D. Approve Bolton and Menk's recommendation for Application for Pay Estimate
No. 1 for the City Park Outdoor Hockey Rink to Dennis Fehn Gravel &
Excavating, Inc. in the amount of $88,820.92
E. Approve S.E.H.'s recommendation for Application for Payment No.8 for the
WWTF Expansion to Gridor Construction, Inc. in the amount of$201,029
F. Approve Bolton and Menk's recommendation for Application for Pay Estimate
No.3 for Hunter's Pass Estates Lift Station to CCS Contracting in the amount of
$17,163.59
G. Approve Bolton & Menk's recommendation to reduce the Letter of Credit for
Towne Lake 6th Addition from $652,327,408 to no less than $327,649
H. Approve Resolution No. 2006-04 entitled a Resolution Approving a Class B -
Pulltabs, Tipcards, Paddlewheels, Raffles for the Knights of Columbus No. 4174
at Full Moon Saloon and Grill {formerly known as Smackdown's Bar & Grill})
I. Set the date of Wednesday, May 3,2006 to conduct the 2006 Local Board of
Appeal and Equalization to be held in the Albertville City Council Chamber at
6:30 p.m.
J. Approval Resolution No. 2006-05 entitled Comp Worth
ACTION ON PULLED CONSENT ITEMS
Item H. Aooroval of Resolution No. 2006-04
The Council asked staffifSmackdown's had officially changed their name to Full Moon
Saloon and Grill. Staff replied that they were not aware of any change, however any
gambling approval would be subject to the City receiving confirmation of an official name
change.
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve item H a
Resolution Approving a Class B - Pulltabs, Tipcards, Paddlewheels, Raffles for the Knights
of Columbus No. 4174 at Full Moon Saloon and Grill subject to documentation of an
official name change. Motion carried unanimously.
Item G. Aoorove BQlton & Menk's recommendation to reduce the Letter of Credit for
Towne Lake 6th Addition from $652.327.408 to no less than $327.649
Council brought to staffs attention the original amount of the Letter of Credit.
Assistant City Engineer Nafstad confirmed it should be $652,408 to no less than $327,649.
MOTION BY Council member Berning, seconded by Council member Fay to approve item
G. Motion carried unanimously.
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City of Albertville
City Council Minutes
January 17,2006
Page 3 of9
CITY HALL ARCHITECTURAL BUILDING COLOR SCHEME
City Administrator Kruse stated that Mark Forbes with Bonestroo was present to discuss the
Architectural Building Color Scheme for the New City Hall.
Mr. Forbes informed the Council that the builder informed him the City needed to select a
brick color by Wednesday, January 18, 2006, or City's production run of bricks may be
delayed up to two months. Forbes apologized for the short notice, but felt compelled to seek
a Council decision to keep the project on track. Upon hearing about the dilemma, City
Administrator Kruse requested Mr. Forbes submit two preferred color options for the
Council consideration. Forbes stated the original goal was to select all ofthe exterior colors
at once; however, the brick color needs to be decided now.
Mr. Forbes brought to the Council's attention there are two color schemes to choose from.
Color Scheme One would consist of the pre-cast concrete, which would be canyon rose, the
brick veneer would be dessert sand, the etched pre-cast concrete would be similar to canyon
rose, and the pre-finished metal coping would be a shade of green-grey-blue tone. Color
Scheme Two would consist ofthe pre-cast concrete, which would be dessert sand, the brick
veneer would be canyon sand, the etched pre-cast concrete would be similar to dessert sand,
and the pre-finished mtl. coping would be burgundy. Both color schemes have a rose tone
to them.
Mayor Peterson, Council members Berning, Klecker and Fay voted for Color Scheme One
(1) with green tones. Council member Vetsch voted for Color Scheme Two (2) with the
burgundy tones. By consensus the Council agreed to proceed with Option #1 with dessert
sand colored brick and green tones.
DEPARTMENT BUSINESS
BUILDING DEPARTMENT
City Administrator Kruse reported that included in the packet is the Building Official Jon
Sutherland's December 2005 Building Activity Report. Sutherland will be submitting a
2005 annual report in the near future.
PLANNING DEPARTMENT
Coborn's - Resolution No. 2006-06 entitled Resolution DenvinQ: Coborn's Incomorated
Conditional Use Permit. Site and BuildinQ: Plan Review for Gas Sales Located at 5398
LaCentre Avenue NE within the Citv of Albertville
Assistant City Planner Schumacher-Georgopoulos reported that Coborn's requested an
amendment to their conditional use/planned unit development to install a fifth gas pump at
their property located at 5398 LaCentre Avenue NE within Albertville.
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City Council Minutes
January 17, 2006
Page 4 of9
In their review of the application, the City Council raised concerns with on-site traffic
congestion on the north side of the property in proximity to the existing gas pumps. The
Council cited lack of parking in this area to service the business; traffic backs up with
customers waiting for a pump; customers parking at the pumps then shopping; there are
conflicts with on-site loading operations.
Staff has re-examined the Coborn's site and building layout. The City Engineer feels there
are no traffic flow concerns on the site. The Coborn's building has an extensive field of
parking to the west in excess of city parking requirements. If the City were to look at the
Video Store/Little Duke's and the Coborn's Liquor Store as stand alone businesses, they
would require 34 parking stalls. As demonstrated on the current site and building layout, the
north side of the building, which services these businesses, provides only 17 parking stalls.
Assistant City Planner Schumacher-Georgopoulos reported that staff has prepared a revised
Resolution No 2006-06 for Council's review. Included in the resolution is the Findings of
Facts:
1. The applicant currently has reasonable use of the property. Therefore, denying the
Conditional Use permit shall not deny the applicant reasonable use oftheir property.
2. The Video Store, Little Duke's Retail Store, and Coborn's Liquor Store, located at the
north end of the building, have a combined square footage of 7,470 square feet. Based
upon this square footage a total of 34 stalls are required. Currently, the applicant has 17
stalls located on the northern side of the building. The site is currently under parked by
these standards. The expansion of an additional pumping station would result in an
increase in the parking stall demand in an already under parked site area.
3. The introduction of a fifth gas pump will negatively contribute to existing traffic
congestion in an area of the site that is under parked and must also accommodate truck
deliveries to the building.
Assistant City Planner Schumacher-Georgopoulos informed the Council that the applicant
Mr. Wallin was present to address any other questions or concerns.
Mr. Wallin reported that since the December 2005 Council meeting Coborn's has
communicated with the Liquor Store and Little Dukes regarding the deliveries. Coborn's
has also installed additional cashier stations within the convenience portion of the store. Mr.
Wallin stated they increased the pump motor allowing the gas to pump faster.
Council did not see how adding the fifth gas pump would ease up the traffic congestion on
the site. They felt it would add to the congestion and the traffic flow.
MOTION BY Council member Vetsch, seconded by Council member Berning to deny the
Coborn's Incorporated Conditional Use Permit, Site and Building Plan Review for Gas Sales
Located at 5398 LaCentre Avenue NE within the City of Albertville based on the amended
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City of Albertville
City Council Minutes
January 17, 2006
Page 5 of9
Findings of Facts presented in the City Council packet and on file in the office ofthe City
Clerk. Council member Berning, Vetsch, Fay, and Klecker voted aye. Mayor Peterson
voted nay. Motion carried.
ENGINEERING
WWTF Phase II Exoansion - Extension of Time (S.E.H.)
Tom Dye from S.E.H. requested an Extension of Time for completion of the WWTF Phase
II Expansion. The reason for the request was due to the weather and delivery of equipment,
which slowed construction down. Approving the extension will not involve additional
engineering costs.
City Administrator Kruse was in contacted with Superintendent Middendorf who stated the
extension oftime will not effect the operations of the facility.
Mayor Peterson asked what the liability would be should the Council deny the extension of
time.
Mr. Dye stated the liquidation damages would be about $1,000 per day.
Assistant City Attorney Wendorf stated the extension would effectively be a waiver ofthe
liquidated damages for the period. Although liquidated damages are set at $1,000 per day,
the City would have to show proof that the City sustained a loss as a result of the contract
going beyond the deadline.
MOTION BY Council member Vetsch, seconded by Council member Fay to approve
S.E.H. Engineer Tom Dye's recommendation to extend the substantial completion of the
WWTF Phase II Expansion 45 days as per S.E.H.'s memorandum with the understanding
that the extension of the substantial completion does not extend the final completion date.
Motion carried unanimously.
ADMINISTRATION
Uodate on Railroad Land Aooraisal
City Administrator Kruse shared the results MIA Appraiser Michael Bettendorfs appraisal
of three railroad properties near Main Avenue in the downtown. Kruse emphasized he was
not requesting any Council action at this time. Kruse stated he needed to convey the
appraisal information to the railroad to see ifthey are satisfied with the results and are
willing to sell the properties individually or collectively in one transaction. Kruse stated that
he will share the appraisal information with Albertville Body, the 152 Club and any other
interested parties to keep them informed.
Kruse asked the City Council to think about the options presented by City Planner Brixius to
create some downtown parking. This land could be used for some of the parking concepts
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City of Albertville
City Council Minutes
January 17, 2006
Page 6 of9
or could be traded with nearby properties if that is more conducive to meeting the Council's
downtown redevelopment goals. Lastly, the City could acquire the properties and sell
portions to abutting property owners or for development.
Uodate on Albertville - OtseQ:o Road Proiects
City Administrator Kruse informed the Council that on Wednesday, January 11 th Assistant
City Engineer Nafstad, Bolton & Menk's Transportation Engineer Pete Sorenson and I met
with Otsego City Administrator Robertson and City Engineer Wagner and the Wright
County Engineer Fingalson to discuss the transportation issues.
CSAH 19 North and 70th Street Improvements
Albertville and Otsego cities have requested Wright County to consider funding their
portion to upgrade CSAH 19 to a four lane section. However, the County seemed hesitant to
advance funding short term. The two cities suggested willingness to financially carry the
County for a short period of time or possibly finance it long term. Albertville suggested if
67th Street NE just east of CSAH 19 could be installed temporarily as a full interchange it
could delay the need for the project one or two years. Should a full interchange be installed
at 67th Street NE east of CSAH 19 an agreement would require that any additional
development in the other three quadrants of CSAH 19 and 70th Street NE would trigger the
need for four lane section. At that point 67th Street NE would be converted to a right in,
right out.
Otsego feels CSAH 19 Improvements is secondary to paving of 70th Street NE; whereas
CSAH 19 is a higher priority in Albertville than 70th Street NE.
The concept plan for 70th Street NE east ofCSAH 19 and MacIver Avenue NE would create
a two lane rural street section as an interim improvement. To seek collaboration with
Wright County in approximately five years to upgrade 70th Street NE to a four lane section
utilizing Federal Funding was shared with Wright County Engineer Fingalson. The
suggestion of the two cities working together to get 70th Street NE paved would re-classify
the section thus qualifying for Federal Funds in the future.
The City Administrators from both cities would draft an agreement, whereby Albertville
would develop the plans and specifications to bid and construct 70th Street NE to a two lane
rural street as early as 2006. Otsego would be responsible for the next phase developing it
to a four lane standard. The cost of the improvement would be shared 50/50.
If the Council is in agreement, City Administrator Kruse will begin drafting an agreement.
It will then be presented for Council's review and approval. Upon Albertville Council's
approval it will then be presented to Otsego for their review and approval.
MacIver Avenue NE
The Council also reviewed financial information regarding "New" MacIver and "Old"
MacIver and expressed a willingness to get this settled.
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City of Albertville
City Council Minutes
January 17, 2006
Page 7 of9
The Council was in agreement to have City Administrator Kruse work collaboratively with
City Administrator Robertson to draft border road agreements. If necessary, two council
members from each City could be used to negotiate any terms which are not acceptable to
the other City. Mayor Peterson volunteered if the Otsego's Mayor wants to meet, otherwise
suggested it could be Council member Fay and Klecker who volunteered to represent
Albertville.
Enl!ineerinl! Cost 2005
City Administrator Kruse reviewed briefly the 2005 engineering expenses. Through the
reviewing of the engineering bills it was noted the additional costs incurred were from
Council request for five areas, which involved additional engineering work. The five reports
were: Feasibility report on the extension of Lachman Avenue NE, incorporating a Municipal
State Aid System, ongoing work to bring the GIS up to date, Update a Benchmark, 70th
Street NE traffic and Corridor Study.
The costs associated for these reports were $60,715.21 ofthe total $114,802.88. The 2005
Budgeted amount was $40,000; therefore, the general engineering actual expenses for the
year total $54,087.67.
Ice Arena Uodate
City Administrator Kruse stated that the Ice Arena locker room addition looks good. City
Council member Klecker and I did a walk through and encourage the rest of the Council to
check out the expansion and progress. The Contractor thought they might be substantially
complete by January 19, 2006, however, the concrete walls are slow to dry and it may take a
little longer.
Mayor Peterson brought to the Council's attention that the Hockey Association will be
implementing additional improvements to the Ice Arena. One item was adding a restroom to
a couple ofthe locker rooms.
Mayor Peterson also reported that the Ice Arena will be open for two months in the summer
(June and July).
Joint Powers Discussion
City Administrator Kruse reported that all three cities met to discuss some of the previous
Water Access Charge problems and identified the following management controls to help
prevent it from happening in the future.
1) Cities will be required to submit a packet of information monthly including a
worksheet summarizing all Joint Powers' activity. Included in the monthly
packet will be a copy of all building permits associated with that transmittal.
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City Council Minutes
January 17, 2006
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2) Annually, the Joint Powers' auditor will audit individually the three cities to test
and confirm that all accounting is being done according to general accounting
principles. Included in the audit will be an accounting of all commercial and
residential building permits, receipts and payments related to WAC, water and
sewer.
The initial audit will include 2004 and 2005 activity. Further, it will include the
third quarter of 2003 for Albertville to insure resolution of the current situation.
3) A non-payment penalty of 1.5% per month after 60 days.
4) Cities will require Joint Powers' prior review and approval oftheir WAC
calculations prior to issuance of building permits for any commercial sites.
5) Future billing and rate changes will be done by August 1 of the year prior to
implementation.
J & B Truckinl!
City Administrator Kruse brought to the Council's attention that J & B Trucking regarding
the upcoming construction of Hwy. 241 in St. Michael. J & B Trucking notified the city
they were considering to use 50th Street NE to Barthel Industrial Drive NE as an alternate
detour route for their trucks. City Administrator Kruse noted that 50th Street NE east of
Barthel is only a 5 ton road, but J & B Trucking would not begin detouring until after the
weight restrictions are lifted.
The Council expressed concerns that the detour route is well marked. If J & B and others are
going to be using Barthel, staff should look to see if additional safety measures can be
implemented such as signs, lights etc.
Soace Aliens - Sil!llal!e
Council member Klecker wanted to bring it to the Council's attention the proposed signage
for Space Aliens. The signage was discussed during the review stages and council members
had concerns with the possible color ofthe sign. Council reviewed the proposed signage
and did not have too much concern. They felt it appeared appropriate.
Corresoondence from Citv of St. Michael
City Administrator Kruse informed the Council that the City of St. Michael would like to
have ajoint meeting.
Council set Wednesday, February 8, 2006 at 7:00 p.m. to hold a joint meeting with the City
of St. Michael in the Albertville City Council Chamber.
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City of Albertville
City Council Minutes
January 17, 2006
Page 9 of9
Senior Prol!ram Uodate
City Administrator Kruse stated that Joyce Flury the Senior Center Director will be present
at the February 6,2006 City Council meeting to update the Council on the status of the
Senior Center.
ADJOURNMENT
MOTION BY Council member Berning, seconded by Council member Klecker to adjourn
at 8:56 p.m. Motion carried unanimously.
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Don Peterson, Mayor
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Bridget Miller, ity Clerk
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