2006-06-26 CC Minutes Workshop
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ALBERTVILLE CITY COUNCIL WORKSHOP
June 26, 2006
Albertville City Hall
7:00 PM
A Quorum of the City Council was not present, so the meeting was not called to order. A
discussion ensued with the consultants who were scheduled regarding the City Hall construction
project.
PRESENT: Council members John Vetsch and LeRoy Berning, City Administrator Larry
Kruse and Finance Director Tina Lannes.
ABSENT: Mayor Don Peterson and Council members Ron Klecker, and Tom Fay
CITY HALL CONSTRUCTION:
Council members Berning and Vetch attended the June 26th Council Workshop. No quorum was
present; however being no action was planned staff continued the workshop discussions. Staff
present was City Administrator Larry Kruse and Finance Director Tina Lannes.
AUDIO VISUAL: Our Audio Visual consultant Will Craig from Elert reviewed the A V
bidding package. Both Berning and Vetsch agreed that the City should bid the basic A V
package and have the ability to broadcast as an option. Craig stated that if the City did
not go with the broadcasting option that he would need to include a recording system at a
cost which should not exceed $1,000. Council member Berning mentioned it was
expected that the staff table should be able to be enclosed in the curtain wall in front of
the dias. Further Berning requested the podium have the ability to be stored to insure the
space is readily usable for other purposed other than Council meetings. Craig will work
on some type of monitor system for staffto use at the table. As an alternative it was
discussed that the staff desk could be located on the south side of the Council dias facing
the large screen. Berning and Vetsch volunteered to tour other podiums to find something
that is portable.
FURNITURE: Tom Krupke of Marco reviewed the furniture layout room by room.
Council member Berning and Vetsch requested the Council and staff chairs to be
changed to a low back, slightly more inexpensive model. The spectator chairs in the
council chambers were changed to not have arms and to be vinyl. It was recommended
that one conference room have 12 higher quality chairs and a monitor and the west
conference room have the same chairs as the multipurpose room. Further it was
suggested that the employee break room have the same kind of chairs as the multipurpose
room so they are interchangeable. It was suggested that the existing wood desk currently
being used by the engineer could be used in the office off of the council room. Berning
M:\Public Data\City Council\Council Minutes\2006 Minutes\M 06-26-06 FinaJ.doc
City of Albertville
City Council Minutes
June 26,2006
Page 2 of2
and Vetsch chose to go with round tables that sit six people comfortable and to
supplement an additional 8 six foot rectangular tables. Three of the staff offices were
slated to accommodate two employees and it was recommended to scale that back to one
person per office saving approximately $1,200 per office. Staffwill coordinate the
furniture colors with the architect.
TELEPHONE SYSTEM: Staff reviewed the telephone system put together by Elert and
Associates. Kruse reported the bids/quotes will be presented to the City Council on both
a conventional system and a voice over Internet Protocol solution.
OUTDOOR PATIO, SOUTH PARKING LOT AND LANDSCAPING: Kruse stated
he would seek a quote on the concrete patio and installation of the south parking lot.
Berning and Vetsch suggested having the City Crew install a paver system instead of
concrete. These projects will be evaluated further once a quote is received from the
Breitbach.
CITY HALL FINANCING: Finance Director Lannes reviewed a worksheet outlining
project costs. Lannes reviewed a plan to use some reserves to phase in the levy over
several years. Kruse mentioned that most everything has been accounted for cautioned
that there will be some additional items that may come up. The cost to manage the
contaminated soil around the water service is not know at this time. The Pollution
Control Agency may reimburse the City for up to 90% of eligible costs. A copy ofthe
financial report is on file at City Hall.
KITCHEN EQUIPMENT: City Administrator Kruse reported that the City does have
the ability to fund some initial kitchen equipment. It was concluded the entire council
should discuss this further.
NEW CITY HALL RENTAL POLICY: Staffwas directed to draft a rental policy for
the new facility.
ADJOURNMENT
MOTION BY Acting Mayor Berning, seconded by Council member Vetsch to adjourn at
10: 15 p.m. Motion carried unanimously.
LeRoy Bernin
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Larry ~ity Administrator
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