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2006-10-16 CC MinutesA�1bertVille ALBERTVILLE CITY COUNCIL October 16, 2006 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members John Vetsch, Ron Klecker, LeRoy Berning, and Tom Fay, City Planner Al Brixius, City Attorney Mike Couri, Assistant City Engineer Adam Nafstad, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: none Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Vetsch, seconded by Council member Klecker to approve the agenda as presented and on file in the office of the City Clerk. Motion carried unanimously. MINUTES MOTION BY Council member Fay, seconded by Council member Berning to approve the October 2, 2006 regular City Council minutes as amended and on file in the office of the City Clerk. Council members Fay, Berning, Vetsch, and Klecker voted aye. Mayor Peterson abstained. Motion carried. Previously read: MOTION BY Council member Vetsch, seconded by Council member Fay to approve Resolution No. 2006-xx entitled a Resolution Approving a Preliminary Plat for the Albertville Business Park Second Addition, which is located south of 70th Street NE, north of I-94, east of CSAH 19, and west of Kadler Avenue NE within the Albertville City Limits with a 3-5 year extension on the recording of the Final Plat. Motion carried unanimously. Amended to read: MOTION BY Council member Vetsch, seconded by Council member Fay to approve Resolution No. 2006-xx entitled a Resolution Approving a Preliminary Plat for the Albertville Business Park Second Addition, which is located south of 70th Street NE, north of I-94, east of CSAH 19, and west of Kadler Avenue NE within the Albertville City Limits with a three (3) year extension on the recording of the Final Plat. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2006 Minutes\M 10-16-06 Final.doc City of Albertville City Council Minutes October 16, 2006 Page 2 of 6 CITIZEN FORUM Mayor Peterson asked if there was anyone present that wanted to speak to the Council regarding an issue that is not on the agenda. There were no members of the audience that wished to speak to the Council regarding an issue that was not already on the agenda. CONSENT AGENDA MOTION BY Council member Vetsch, seconded by Council member Klecker to approve the consent agenda pulling check numbers 23439, 23458, and 23459; along with items E., G., and H. Motion carried unanimously. A. Approve payment of claims check numbers 23421 to 23470 B. Approve the Albertville Lions Club's application for a 3.2 Malt Liquor License for the Lioness' Comedy Nite to be held at the St. Albert Parish Center on Saturday, October 28, 2006 from 4:00 p.m. to 11:00 p.m. C. Approve Resolution No. 2006-48 entitled a Resolution Amending Resolution No. 2006-10 Regarding House Addresses on the Towne Lakes 5th Addition Plat D. Approve Bolton & Menk, Inc. Engineer's recommendation for Application for Payment No. 1 (Final) for 2006 Seal Coat Improvements to Pearson Bros., Inc. in the amount of $24,053.70 E. Approve Bolton & Menk, Inc. Engineer's recommendation to reduce the Letter of Credit for Towne Lakes 61h Addition from $329,649 to $268,638 F. Approve Bonestroo Engineer's recommendation for Application for Payment No. 8 for new City Hall construction to Brietbach Construction in the amount of $280,517.90 G. Approve Bolton & Menk, Inc. Engineer's recommendation to reduce the Letter of Credit for Shoppes at Towne Lakes Two from $419,000 to $135,000 H. Set Monday, November 20, 2006 from 4:00 p.m. to 6:30 p.m. as an Open House for the new City Hall ACTION ON PULLED CONSENT ITEMS Check Numbers 23439.23458, 23459 MOTION BY Council member Berning, seconded by Council member Klecker to approve check numbers 23439, 23458, and 23459. Motion carried unanimously. Council continued the item to the November 6, 2006 City Council meeting. MAPublic DataTity Council\Council Minutes\2006 Minutes\M 10-16-06 Final.doc City of Albertville City Council Minutes October 16, 2006 Page 3 of 6 Approve Bolton & Menk, Inc. Engineer's recommendation to reduce the Letter of Credit for Shoppes at Towne Lakes Two from $419,000 to $135,000 Council continued the item to the November 6, 2006 City Council meeting. Set Monday, November 20, 2006 from 4:00 p.m. to 6:30 p.m. as an Open House for the new City Hall MOTION BY Council member Berning, seconded by Mayor Peterson to approve setting Monday, November 20, 2006 from 4:00 p.m. to 7:30 p.m. as an Open House for the new City Hall with staff to be available when the Council meeting begins. Motion carried unanimously. DEPARTMENT BUSINESS BUILDING DEPARTMENT Monthly Update City Administrator Kruse asked the Council if they had any questions or concerns with the Building Department monthly update. The Council had no concerns relating to the September 2006 Building Department monthly report. Planning and Zoning City Planner Brixius had nothing to report on at the meeting. Engineering Project Status Update Assistant City Engineer Nafstad briefly went over the project status with the City Council asking them if they require additional information on any of the items discussed. Traffic Lights on the corner of CSAH 19 and 571h Street NE Council brought to staff attention the need to install left turn arrows on the traffic signals as there has recently been several accidents there. Council understands the city is waiting for the completion of the upgrade to CSAH 19. Council asked if there is anything the city can implement in the mean time. Staff stated a left arrow signal could be added to the existing traffic lights. M:\Public Data\City Council\Council Minutes\2006 Minutes\M 10-16-06 Final.doc City of Albertville City Council Minutes October 16, 2006 Page 4 of 6 Council approved working with Wright County on the installation of a left turn arrow only to be added to the CSAH 19 and 57th Street NE traffic lights. Quotes and/or bids will be brought back to the Council for consideration. School Zone Sneed Study Council directed staff to research installing radar speed display signs and report back to the City Council with a price. Mayor Peterson suggested that there are compact radars available that mount right onto a speed limit sign. 57th Street NE Sidewalk Assistant City Engineer Nafstad reported on the status of the 57th Street NE Sidewalk Improvement. The city has received a verbal okay from one of the residents, but there are three that are against the improvement. Nafstad was under the impression that the residents would be present this evening so that they would have an opportunity to speak before the Council regarding the sidewalk. Council asked if the city could proceed with the project without the residents okay. City Attorney Couri stated the city could condemn a temporary easement for the construction period of the sidewalk; however that would be very expensive. It was suggested that Administrator Kruse meet with the residents to further convey the City Councils desire to install the sidewalk and seek their cooperation. Assistant City Engineer Nafstad asked if the Council would make a motion approving the plans and specs; award the project to the lowest bidder; contingent upon receipt of the necessary temporary easements, due to the time of year. MOTION BY Mayor Peterson, seconded by Council member Fay to approve the Plans and Specs for the 57th Street NE Sidewalk Improvements, which will extend from Lambert Avenue NE to Main Avenue NE along the south side of the street; to award the project to the lowest bidder for an amount not to exceed $22,000, contingent upon receipt of the necessary temporary easements. Motion carried unanimously. Flood Mitigation Project - Engineer's Report - Funding Flood Mitigation Project Discussion Assistant City Engineer Nafstad reported that, in accordance with your request to conduct a 2006 Flood Mitigation Project staff has prepared a Preliminary Engineering Report for your review. Nafstad went on to state that the existing flood study model was modified to simulate what effect the proposed improvement would have on flooding elevations for a 100-year, 24-hour storm. The model demonstrates that the regional pond will have a significant impact on lowering high water levels for a 100-year storm event. The total estimated project cost is $1,088,100 should the council decide to proceed with the implementation of the 2006 Flood Mitigation Project. MAPublic Data\City Council\Council Minutes\2006 Minutes\M 10-16-06 Final.doc City of Albertville City Council Minutes October 16, 2006 Page 5 of 6 City Attorney Couri reminded the Council that this project is under a timeline. The City has an option to purchase a portion of the land within the St. Michael city limits. The purchase of the land would assist with the solution to some of the flood concerns within the Albert Villas, plus developments within Albertville. It was the consensus of the Council to place this item on the upcoming joint City of Albertville, City of St. Michael, and STMA School Board meeting to be held on Monday, October 30. Since all three parties would be in some way affected by this project, this would be an opportunity for all parties to hear the same message at the same time. There was no action taken at this time. Legal City Attorney Couri had nothing to report on at the meeting. Administration Written Report City Administrator Kruse presented an update on City Hall construction; informed the Council there is an I-94 Project Implementation Task Force meeting coming up on Tuesday, October 24; the 52°d Street NE Industrial Park expansion is going very well; staff continues to work with the Otsego Boarder Road Agreements; the city received 18 applications for the Utility Operator position; city employees have expressed interest in a few changes in the personnel policy which is under review by the Personnel Committee. Accept Quote for Blinds for new City Hall City Administrator Kruse informed the Council in regards to the City Hall construction blinds for the windows on the south side of the building were not included in the original plan. Staff has received two quotes; one from Peek -A -Boo in the amount of $4,862.80; one from Budget Blinds in the amount of $3,775.42. Staff recommends accepting the low quote from Budget Blinds in the amount not to exceed $3,775.42 for vertical blinds for the south side of the new City Hall, where the offices are located. MOTION BY Mayor Peterson, seconded by Council member Vetsch to accept the quote for vertical blinds for the offices and break room within the new City Hall from Budget Blinds in the amount of $3.775.42. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2006 Minutes\M 10-16-06 Final.doc City of Albertville City Council Minutes October 16, 2006 Page 6 of 6 ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Klecker to adjourn at 8:40 p.m. Motion carried unanimously. LeRoy Berning, Act-ng Mayor -` 1 / Bridget Mille City Clerk M:Tublic DataTity Council\Council Minutes\2006 Minutes\M 10-16-06 Final.doc • • Albertville City Council October 16, 2006 Attendance Page 1 PRINT Name Address City Jane Doe 1325 Any Street NE Albertville ul. i Eet=,.� r_ cy1-5 T5T Al � o l3©/ %r�>ll� MAPublic Data\City Council\2006 Public Hearing Attendance.doc