Loading...
2006-12-18 CC MinutesA�Ibcrtviiic k . _.. ALBERTVILLE CITY COUNCIL December 18, 2006 Albertville City Hall 7:00 PM PRESENT: Mayor Don Peterson, Council members John Vetsch, Ron Klecker, LeRoy Beming, and Tom Fay, Assistant City Planner Cassie Schumacher-Georgopoulos, City Attorney Mike Couri, Assistant City Engineer Adam Nafstad, City Administrator Larry Kruse, and City Clerk Bridget Miller Mayor Peterson called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Vetsch, seconded by Council member Klecker to approve the agenda adding Public Works under Department Business, adding Resolution No. 2006-xx entitled a Resolution Approving County Project within Municipal Corporate Limits, and on file in the office of the City Clerk. Motion carried unanimously. MINUTES MOTION BY Council member Beming, seconded by Council member Fay to approve the Monday, December 4, 2006 regular City Council minutes amending them to reflect that Council member Klecker was not present at the meeting and are on file in the office of the City Clerk. Motion carried unanimously. CITIZEN FORUM Mayor Peterson asked if there was anyone present that wanted to speak to the Council regarding an issue that was not on the agenda. There were no members in the audience that had concerns to discuss with the Council of which were not on the Council agenda. CONSENT AGENDA MOTION BY Council member Vetsch, seconded by Council member Fay to approve the consent agenda pulling items G, H and check numbers 023668 and 023686. Motion carried unanimously. A. Approve payment of claims check numbers 023663 to 023722 B. Authorize payment of all just claims received by December 31, 2006 (year-end closeout) MAPublic Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 2 of 9 C. Approve the LG220 Application for Exempt Permit submitted by the St. Michael Lions Club to Conduct a Raffle to be held at the St. Alberts Parish Center on Tuesday, March 6, 2007 D. Approve an application for 3.2 Malt Liquor License for the St. Michael Lions Club to be held at the St. Alberts Parish Center on Tuesday, March 6, 2007 (in conjunction with the Raffle) E. Approve Resolution No. 2006-67 entitled a Resolution Authorizing Locker Room Addition and Transfer of Ownership (joint contribution and transfer of ownership of the locker room addition to the STMA Ice Arena Board) F. Set 6:30 p.m., Thursday, January 11, 2007 for a Public Hearing to Amend the Comprehensive Plan to place extension of Main Avenue NE into St. Michael on the Comprehensive Plan G. Approve hiring Tracey Nubbe for the position of Administrative Assistant/Clerk II H. Approve hiring Jane Arnoldy for the position of Administrative Assistant/Clerk I ACTION ON PULLED CONSENT ITEMS Check number 023668 The Council wanted to make sure these charges were reimbursed from Bonestroo. Staff confirmed that the invoice would be brought to Bonestroo's attention for unexpected expenses, which the city incurred due to an error in the type and location of data system wiring that was installed in the new City Hall. MOTION BY Council member Berning, seconded by Council member Klecker to approve check number 023668 to Cabling Services Corporation in the amount of $29,037.48 for NBX Phone System within the new City Hall. Motion carried unanimously. Check number 023686 There was a last minute change order for the new Fire Truck, which funds from Donations were used to pay for these expenses. MOTION BY Council member Berning, seconded by Council member Klecker to approve check number 023686 to General Safety Equipment in the amount of $2,864.00 for last minute change order for the new Fire Truck with funds from Fire Department Donations. Motion carried unanimously. Items G. and H. Council member Vetsch asked for clarification on the two positions. Vetsch noticed the job titles changed since the Budget Workshop. Council members would appreciate if staff would continue to communicate the potential hiring as had been demonstrated in the past. MAPublic Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 3 of 9 Staff acknowledged the error in communication and would keep them informed with future hiring of employees. MOTION BY Council member Klecker, seconded by Council member Beming to approve item G. hiring Tracey Nubbe for the position of Administrative Assistant/Clerk II and item H. hiring Jane Arnoldy for the position of Administrative Assistant/Clerk I. Motion carried unanimously. PUBLIC HEARING Vacation of Drainage and Utility Easement over Outlot B, Towne Lakes 6th Addition Mayor Peterson opened the public hearing at 7:15 p.m. City Attorney Couri reported that upon the filing of the Final Plat of Towne Lakes 71h Addition, the drainage and utility easement over Outlot B of Towne Lakes 61h Addition is no longer required by the City of Albertville. Any necessary drainage and utility easements will be dedicated by the developer as part of the Final Plat of Towne Lakes 7th Addition. Mayor Peterson closed the public hearing at 7:18 p.m. OTHER BUSINESS APPROVE RESOLUTION NO.2006-68 ENTITLED A RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS OVER OUTLOT B, TOWNE LAKES 6TH ADDITION MOTION BY Council member Fay, seconded by Council member Berning to approve Resolution No. 2006-68 entitled a Resolution Vacating Drainage and Utility Easement over Outlot B, Towne Lakes 6th Addition. Motion carried unanimously. I-94 IMPLEMENTATION TASK FORCE AND ENVIRONMENTAL UPDATE BY JAMISON SLOBODEN Jamison Sloboden, S.E.H. Engineer, informed the Council regarding updates on the progress on the I-94, CSAH 19 and CSAH 37 Interchanges. Sloboden informed the Council that the following items are done: Environmental Assessment (EA) has been approved; interstate access request has been approved, but is pending on the final layout of the interchange; the purchase of CSAH NE quadrant right-of-way is proceeding. Sloboden went on by stating that there are still a number of items to be completed, which are: determining a phasing agreement with Otsego, MnDOT and the FHWA; develop a staff approved layout; secure funding for the project; then prepare the construction plans. Sloboden reviewed the Phasing Plan Agreement with Council stating that the reason for completing the construction in phases is due to the cost of the project. Staff is working with an I- 94 Task Force Committee, which has representatives from Otsego and St. Michael to work with MAPublic Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 4 of 9 obtaining support and funds from the other communities. Other members on the committee include representatives from FHWA and MnDOT, which staff is demonstrating the need for support and funding from these government entities. Council member Vetsch stated that he would like to see a commitment to do the entire project before the city proceeds. Mayor Peterson suggested that maybe the council would like to set a date for a workshop to discuss and obtain more details pertaining to the I-94 Interchange. The workshop would allow the council the opportunity to ask these challenging questions regarding the construction of the interchange. Sloboden confirmed that the EA is close to completion, if not already completed. The challenge before the city and the I-94 Task Force Committee is to obtain municipal support from other cities or other government entities. MOTION BY Council member Vetsch, seconded by Council member Fay to set Monday, January 8, 2007 at 7:30 p.m. as an I-94 Project Workshop, which the construction and phasing process will be discussed in more detail. Jamie Sloboden will present the cost estimates and additional design layouts. Motion carried unanimously. DEPARTMENT BUSINESS BUILDING DEPARTMENT Council briefly reviewed the Building Department report, which was included in the packet. There were no additional comments made during the meeting. PUBLIC WORKS DEPARTMENT Public Works Supervisor Guimont informed the council on delivery of the new Bob Cat. Guimont went on to state that the skating rink has been open, but due to the warm weather the sheet of ice has melted. PLANNING AND ZONING Assistant City Planner Schumacher-Georgopoulos reported that Contractor Property Developers Company (CPDC) is requesting final plat approval for Towne Lakes 71h Addition. The subject area is legally described as Lot 1, Block 4, Towne Lakes 3rd Addition; Outlot B, Towne Lakes 61h Addition; and Outlots D and E, Hunters Pass Estates. M:\Public Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 5 of 9 Assistant City Planner Schumacher-Georgopoulos stated that the preliminary plat was approved based on the fact that the design was consistent with the guided residential density defined in the Comprehensive Plan. Assistant City Planner Schumacher-Georgopoulos concluded that the proposed design and layout is generally consistent with the intent of the Phase II Planned Unit Development and preliminary plat approval for the Towne Lakes Development. MOTION BY Council member Vetsch, seconded by Council member Berning to approve Resolution No. 2006-66 entitled a Resolution Approving Towne Lakes 7th Addition Final Plat. Motion carried unanimously. ENGINEERING Mile East at Main Avenue NE Assistant City Engineer Nafstad informed the council that part of MSAS No. 101 (50th Street NE) between CSAH 19 and a point '/2mile east at Main Avenue NE, has been identified and recommended as an addition to the Wright County State Aid Highway System by Wright County Engineer's Screening Board CSAH Mileage Sub -committee in 2006. In order for the Commissioner of Transportation to approve the MSAS No. 101, it is necessary for the Albertville City Council to revoke this portion of the MSAS No. 101 from the City of Albertville's Municipal State Aid Street System, MSAS City No. 242. Council inquired if the city would continue being responsible for plowing that portion of 50th Street NE. Staff confirmed that the city would not be responsible for the plowing the street, but would be responsible for maintenance of the 50th Street NE trail. MOTION BY Council member Klecker, seconded by Council member Vetsch to approve Resolution No. 2006-70 entitled a Resolution Revoking a Portion of Municipal State Aid Street NO. 101 (50th Street NE) Between County State Aid Highway No. 19 and a Point '/2 Mile East at Main Avenue NE, within the Albertville city limits. Motion carried unanimously. Approve Resolution No. 2006-71 entitled a Resolution Approving Plans and Specifications for Flood Mitigation to the Albert Villas Subdivision Assistant City Engineer Nafstad reported that Bolton & Menk, Inc. has completed the plans and specifications for the 2006 Flood Mitigation — Phase I Project. Nafstad went on to report that the Council has received and approved the Flood Study and Feasibility Study, which were prepared by Bolton & Menk, Inc.'s Engineer. The two studies relate to improvement options; costs to improve and alleviate properties from flooding associated with County Ditch No. 9. MAPublic Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 6 of 9 Assistant City Engineer Nafstad informed the council that staff is looking for approval from the council of the Plans and Specifications for Flood Mitigation to the Albert Villas Subdivision. MOTION BY Council member Berning, seconded by Council member Klecker to approve Resolution No. 2006-71 entitled a Resolution Approving Plans and Specifications for Flood Mitigation to the Albert Villas Subdivision with staff coordinating putting the Plans and Specifications into the STMA Schools Plans and Specifications for their site for the new STMA High School located within the St. Michael city limits. Motion carried unanimously. 6816 — 68th Street NE (Hunter's Pass Estates) Request for Easement Vacation (discussion) Assistant City Engineer Nafstad brought to the council's attention a potential request to vacate an easement located at 6816 — 681h Street NE, within the Hunter's Pass Estates Addition. Nafstad noted that it is an unusually shaped lot and when the builder presented the original plans the porch did not extend out to the northeast corner of the house. The builder changed the plans extending the porch across the front of the house; therefore causing the structure to encroach into the utility and drainage easement within the lot. $taff is looking for direction from the council how to proceed with the request from the builder, whether to allow vacating the easement or bring the building to meet the code, which would be to make the builder teardown the portion of the house that has been constructed. Staff reported that if council would be open to vacating the easement it would require a public hearing, which the council would hear public comments regarding the vacation. Council directed staff to invite the builder to attend the next Council meeting to discuss the issue. At that time Council may set a public hearing to vacate the easement. Resolution No. 2006-xx entitled a Resolution Approving County Project within Municipal Corporate Limits Assistant City Engineer Nafstad stated that plans for Project No. SAP 86-619-30 show proposed alignment, profile grades and cross -sections for the construction, reconstruction or improvement of CSAH 19 within the Albertville city limits. Resolution No. 2006-xx is to approve the plans that have been prepared and presented to the City. MOTION BY Council member Fay, seconded by Council member Klecker to approve Resolution No. 2006-xx entitled a Resolution Approving County Project within Municipal Corporate Limits (CSAH 19 Project within the Albertville city limits). Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 7 of 9 LEGAL Towne Lakes 71h Addition Developer's Agreement City Attorney Couri reported that the proposed Developer's Agreement with Contractor Property Developers Company (CPDC) for Towne Lakes 71h Addition is the standard agreement the city has reviewed in the past. There are five sections that are unique to this development which are: • Paragraph 1. This is the final phase of a Master Planned Unit Development. This Developer's Agreement is to be read together with the terms and conditions set out in the Master Developer's Agreement for the Towne Lakes 3rd Addition. • Paragraph 5. There are 61 single family lots in this development. • Paragraph 6A. The developer must supply a letter of credit in the amount of $1,446,141.00. • Paragraph 17. Park dedication has been satisfied by dedication of park land and installation of improvements in prior plats. • Paragraph 18. The developer must pay an administrative fee in the amount of $47,000.00. City Attorney Couri stated that the developer has requested a Release Document be considered once the developer's responsibilities has been completed regarding the Towne Lakes residential developments. Albertville City Council agreed to amend the Developer's Agreement to incorporate a Release Document, which would release the developer upon completion of CDPC's portion of the construction. MOTION BY Council member Fay, seconded by Council member Berning to approve the amended Towne Lakes 7t' Addition Developer's Agreement to incorporate language within the agreement a Release Document releasing the developer of the construction portion of the development upon completion. Motion carried unanimously. Approve Resolution No. 2006-69 entitled a Resolution Vacating_ a_ Portion of MacKenzie Avenue NE City Attorney Couri asked that the council continue the resolution vacating a portion of MacKenzie Avenue NE until January 2, 2007. MAPublic Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 8 of 9 Approve Ordinance No. 2006-14 entitled an Ordinance___Amending 2005 Albertville Municipal City Code Setting 2007 Fees for Services City Attorney Couri informed the council that the ordinance is to amend the 2005 Albertville Municipal City Code Sections setting various fees for services rendered. The fees will be effective January 1, 2007 upon publication of the Ordinance. MOTION BY Council member Vetsch, seconded by Council member Berning to approve Ordinance No. 2006-14 entitled an Ordinance Amending 2005 Albertville Municipal City Code Setting 2007 Fees for Services. Motion carried unanimously. ADMINISTRATION Written Report City Administrator Kruse gave a brief overview stating that staff continues to work with the various contractors regarding items on the City Hall punch list. The installation of the kitchen equipment will be the next largest project, which should be completed in January 2007. City Administrator Kruse reported to the Council on funding of the Arena Locker Room Project. Although the added costs for soil corrections resulted in being about $9,000 over the $700,000 budget the project went very well and for the most part was completed on time and reasonably within budget. Staff is working with the STMA Arena Board and St. Michael to complete the paperwork to close out the project. Rental of City Office space City Administrator Kruse noted that included in the Council packet is a draft of a City Hall Rental Policy Procedure and Fees. Council members Berning, Klecker and Vetsch volunteered to meet on Tuesday, December 26 at 7:00 p.m. to review and discuss in further detail the rental policy. PERSONNEL COMMITTEE Personnel Policy Recommendation - City Administrator Kruse reported that the Personnel Committee had met going over the changes recommended to the Personnel Policy. For the most part the changes were to bring the Personnel Policy into compliance with State and Federal Labor Law. MOTION BY Mayor Peterson, seconded by Council member Klecker to approve the updated Personnel Policy language as recommend by the Personnel Committee. The changes include language bringing Albertville's Policy into compliance with State and Federal Labor Law. Specific benefit changes approved include setting the maximum Sick Leave accrual at 60 days; establishing a 10% Retirement Sick Leave account for medical insurance for an employee that retires in good standing after a minimum of 15 years of service; sets the maximum vacation M:\Public Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc City of Albertville City Council Minutes December 18, 2006 Page 9 of 9 accrual at 150% of what is earned; approves one additional day of vacation for each year of service up to a maximum of 25 days per year; provides a 0.5% City match to the employees PERA Health Care Savings Plan, and provides for "On -Call" compensation of $1.00 per hour for an employee to be on -call during non -working hours to respond to street and utility emergencies. Motion carried unanimously. ADJOURNMENT Council members Vetsch, Klecker, Fay and Berning presented Mayor Don Peterson with a plaque commending him for his service and a big "Thank you" for his four (4) years of service as Mayor of the City of Albertville. MOTION BY Council member Berning, seconded by Council member Klecker to adjourn at 10:05 p.m. Motion carried unanimously. Don Peterson, Mayor I i Bri get Mill , City Clerk MAPublic Data\City Council\Council Minutes\2006 Minutes\M 12-18-06 Final.doc IX C Albertville City Council December 18, 2006 Attendance Page 1 PRINT Name Address City Jane Doe 1325 Any Street NE Albertville ✓J� `vnv r��'`J 1 / �i�i 1 !✓L1 ! o c�oC P/1 c� �'l ��1V''�lS fire-/ 6)LOV\Lj k2i. e C at7�f�n-,�1i: e u 5 6S L 4,CW6I.v A vI� `/,:�s MAPublic DataTity Counci1\2006 Public Hearing Attendance.doc