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2007-01-02 CC Minutes ~ AJ~~l'!Ul~ ALBERTVILLE CITY COUNCIL January 2, 2007 Albertville City Hall 7:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Planner Al Brixius, Assistant City Attorney Kyle Hartnett, Assistant City Engineer Adam Nafstad, City Administrator Larry Kruse, Finance Director Tina Lannes, and City Clerk Bridget Miller NEWLY ELECTED OFFICIALS TAKE OATH OF OFFICE City Clerk Miller asked Mayor Klecker, Council members Fay and Wagner to take the Oath of Office after Mayor Klecker called the meeting to order. Following the Oath of Office Mayor Klecker called the Albertville City Council meeting to order at 7:03 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Berning, seconded by Council member Vetsch to approve the agenda as amended: removing approval of Resolution No. 2006-69 entitled a Resolution Vacating a Portion of MacKenzie Avenue NE under Legal and Albertville Honoring Returning Veteran's Committee under City Council; adding the following under Administration Set a Public Hearing to Amend the Comprehensive Plan with the extension of Main Street (Main Avenue) south of 50th Street NE into St. Michael, Sliding Hill at Four Seasons Park, MacKenzie Avenue, and on file in the office of the City Clerk. Motion carried unanimously. MINUTES MOTION BY Council member Vetsch seconded by Council member Fay to approve the Monday, December 18,2006 regular City Council minutes as presented and are on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Vetsch, seconded by Mayor Klecker to approve the Tuesday, December 26, 2006 Workshop minutes as presented and are on file in the office of the City Clerk. Motion carried unanimously. CITIZEN FORUM Mayor Klecker asked if there was anyone present that wanted to speak to the council regarding an issue that was not on the agenda. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2, 2007 Page 2 of8 There was no one present to discuss an issue with the council. CONSENT AGENDA MOTION BY Council member Fay, seconded by Council member Wagner to approve the consent agenda pulling items Band D, check numbers 023728, 023730, 023732, and 023744. Motion carried unanimously. A. Approve payment of claims check numbers 023726 to 023758 and 023761 to 023770 B. Approve 2007 Regular Scheduled City Council meeting dates C. Approve Bolton & Menk, Inc.' s recommendation to reduce the letter of credit for Hunter's Pass Estates from $223,788 to $204,120 D. Approve Bonestroo, Rosene, Anderlik & Associate's recommendation for Application for Payment No. 10 for Albertville City Hall Construction to Breitbach Construction in the amount of$57,592.80 E. Approve the Application to Conduct Excluded Bingo for the Albertville Fire Department to be held at St. Alberts Parish Center on April 21, 2007 F. Approve Resolution No. 2007-02 entitled a Resolution for Agency Agreement for Right-of- Way Purchase for Albertville Interchange {copy of the purchase agreement will be available for review at the meeting} ACTION ON PULLED CONSENT ITEMS Item B. Aoorove 2007 Re!!ular Scheduled Citv Council meetin!! dates Council member Berning wanted to verify that the second council meeting date for February is correct. City Clerk Miller stated that February 20 is the correct date as Monday, February 19 is President's Day and city offices are closed. MOTION BY Council member Berning, seconded by Mayor Klecker to approve Item B. approval of the 2007 Regular Scheduled City Council meeting dates, and on file in the office of the City Clerk. Motion carried unanimously. Item D. Aoorove Bonestroo. Rosene. Anderlik & Associate's recommendation for Aoolication for Payment No. 10 for Albertville Citv Hall Construction to Breitbach Construction in the amount of$57.592.80 Council member Vetsch wanted to make sure the city is still holding funds until the remaining items have been completed. City Administrator Kruse brought to the council's attention that staff has put together a Punch List, which 90% of the items have been completed. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2,2007 Page 3 of8 City Administrator Kruse stated that this is work that has been completed and the city is responsible for paying for the work that has been completed. MOTION BY Council member Berning, seconded by Mayor Klecker to approve Item D. approval of Bonestroo, Rosene, Anderlik & Associate's recommendation for Application for Payment No. 10 for Albertville City Hall Construction to Breitbach Construction in the amount of$57,592.80. Motion carried unanimously. Check numbers 023728. 023730. 023732. and 023744 Check number 023728 to B & D Plumbing in the amount of$155.00 was repair of the furnace located at the Public Works Facility. Check number 023730 to Breitbach Construction for payment number 10 in the amount of $57,592.80 was for work completed at the new City Hall. Check number 023732 to Cabling Services Corporation in the amount of$2,968.00 was to purchase two additional switches at the new City Hall, which was not included in the original specs for the conference rooms within City Hall. City Administrator Kruse explained that the need for the additional switches would alleviate future confusion as to what switches work in the various rooms or how to connect outside computers to work appropriately with the audio visual equipment now available at City Hall. Check number 023744 to FTTH Communications in the amount of$64.95 on-site verification of all wireless connections from City Hall to Public Works and Fire Hall are working appropriately. MOTION BY Council member Berning, seconded by Council member Fay to approve check numbers 023728, 023730, 023732, and 023744. Motion carried unanimously. K. HOVNANIAN HOMES - 6816-67th Street NE - Vacate Drainae:e and Utility Easement Rich Troxel, representing K. Hovnanian on the request for a drainage and utility easement vacation at 6816 - 6ih Street NE within the Hunters Pass Estates Addition. Mr. Troxel stated that on the original certificate of survey, the front porch did not extend to the edge of the home. Since the original survey the house print changed, extending the front porch placing it within the drainage and utility easement. When K. Hovnanian was notified of the error, the construction activities were ceased. K. Hovnanian would appreciate favorable consideration of the drainage and utility easement vacation and requests that the appropriate hearings are set for the earliest Council meeting. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2,2007 Page 4 of8 Council member Vetsch wanted to make sure that the revised lot survey is correct. Council member Berning suggested that in the future K. Hovnanian needs to submit and stake out the lot to ensure that the proposed house meets the requirements of the plat. The house is located within the lot and does not encroach on any drainage or utility easements. Berning notified K. Hovnanian that the next three (3) permits will be reviewed closely by city staff. Mayor Klecker acknowledged the fact that an error has occurred and wanted to ensure that the mistake does not happen again. MOTION BY Council member Berning, seconded by Council member Vetsch to set the first meeting in February as a public hearing to vacate the drainage and utility easement for Lot 9, Block 3 (6816 - 6ih Street NE) within the Hunters Pass Estates Addition and the next three (3) permits will be reviewed by Bolton & Menk, Inc. or another surveyor assigned by the city to verify the certificate of survey. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Vetsch to set February 5,2007 as a public hearing to vacate the drainage and utility easement for Lot 9, Block 3 (6816- 6ih Street NE) within the Hunters Pass Estates Addition and upon approval of the vacation the next three (3) permits will be reviewed by another surveyor to verify that the certificate of survey is correct to the house stakes on the lot. Motion carried unanimously. APPROVE RESOLUTION NUMBER 2007-01 ENTITLED 2007 APPOINTMENTS Mayor Klecker asked ifthere were any corrections to Resolution No. 2007-01 entitled 2007 Appointments. Council member Berning suggested Council member Wagner to serve as the Council liaison to the Planning and Zoning Commission. MOTION BY Council member Berning, seconded by Mayor Klecker to approve Resolution No. 2007 -01 entitled 2007 Appointments changing Planning and Zoning Commission Council liaison from Council member Berning to Council member Wagner, and on file in the office of the City Clerk. Motion carried unanimously. DEPARTMENT BUSINESS WRIGHT COUNTY SHERIFF'S DEPARTMENT Council member Berning inquired if the city is still receiving monthly or quarterly updates. City Administrator Kruse replied stating that the city is still receiving the updates from Wright County and will include the updates with the council packets in the future. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2, 2007 Page 5 of8 Council member Vetsch inquired about the snow plow ordinance. Vetsch commented that the city should consider amending the ordinance from 2:00 a.m. to 2:30 a.m. Vetsch backed up his proposal to amend stating that a resident was ticketed for parking on a city street, yet if you are at one of the bar establishments located on Main Avenue after 2:00 a.m. you are not ticketed. The same resident shared with Vetsch that a big rig was parked for 2-3 days on Barthel Industrial Drive NE and was never ticketed. City Administrator Kruse brought to the council's attention the fact that city staff would like to continue to enforce the current parking ordinance. Staffhas concerns on making the roads safe for the residents; therefore amending the ordinance would not benefit the city as a whole. FIRE DEPARTMENT Tate Mills new Fire Chief Mayor Klecker informed the council members that he has met with Tate Mills and Jay Eull, whom are the new Fire Department representatives. BUILDING DEPARTMENT There was nothing to report on at this time. PUBLIC WORKS DEPARTMENT There was nothing to report on at this time. FINANCE DEPARTMENT Accounts Receivable Uodate Finance Director Lannes reported that the majority of the over 90 days outstanding is due to Gold Key Development. Staff is working on collecting the remaining receivables due to the city. Lannes informed the Council that there was no activity in December; therefore the need to update the Project Status Update report was not necessary. Council member Berning inquired about the status on Edina Development. City Administrator Kruse reported that the City does have an active Letter of Credit for the city to potentially pull from should the need occur. Kruse did bring it to the Council's attention the fact that Edina Development has filed for Chapter 11, Bankruptcy. Ouarterlv Reoorts Uodate fBudQ:et Uodate 1 Finance Director Lannes asked if the Council had any questions or concerns regarding the 4th Quarter Budget Update. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2,2007 Page 6 of8 CITY CLERK There was nothing to report on at this time. PLANNING AND ZONING City Planner Brixius recommended that the City Council set a joint meeting with the Planning Commission to discuss the Comprehensive Plan amendments that will provide for the extension of Main Street (Main Avenue NE) south of 50th Street NE into St. Michael. MOTION BY Mayor Klecker, seconded by Council member Berning to set Monday, January 22 at 7:00 p.m. as a joint City Council and Planning Commission meeting to discuss merits of amending the Comprehensive Plan that will provide for the extension of Main Street (Main Avenue NE) south of 50th Street NE into St. Michael. Motion carried unanimously. ENGINEERING Council member Vetsch inquired about the possibility of a sliding hill to be located at the Four Seasons Park. Assistant City Engineer Nafstad reminded the council members that it had been discussed earlier in 2006 regarding the potential of putting a sliding hill at Central Park with the construction of Lachman Avenue NE. City Administrator Kruse brought to the council's attention a location to consider for a sliding hill is near the STMA High School grounds, which is behind the building near the football fields. Public Works Supervisor Guimont informed the council that there were about 50 people sliding on a hill behind the STMA High School over the holiday weekend. Council directed staff to research the aspects of a sliding hill to be located somewhere in Albertville. LEGAL AODfove Resolution No. 2006-69 entitled a Resolution Vacatinl! a Portion of MacKenzie Avenue NE Item was removed until the next meeting, as City Attorney Couri was waiting to hear from property owners. CITY COUNCIL ADD ointment of Albertville Historical Committee Council member Berning opened up the suggestion to the council members about the possibility of creating an Albertville Historical Committee. Berning shared the fact that there appears to be M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2,2007 Page 7 of8 a considerable amount of historical documents or photos around Albertville. The committee could consist of residents at large that would be interested in serving on a committee. Council recommended publishing something in the next Albertville Newsletter advertising an interest in residents to form a committee. Council member Berning also suggested the possibility of hosting a Historical Exhibit within the City Hall on Saturday, February 3 from 9:00 a.m. - 11 :00 a.m. Albertville Honorinl! Returninl! Veteran's Committee Mayor Klecker asked to remove this from the agenda as the material was not ready for presentation. Wireless Internet Exoloration Committee Mayor Klecker shared with the council members and city staff the potential of forming a committee to serve on a Wireless Internet Exploration in Albertville. Klecker has heard from a number of residents interested in obtaining wireless internet service. Mayor Klecker suggested publishing an ad in the upcoming edition of the newsletter for residents that are interested in serving on a committee. Set Joint meetinl! with Albertville Planninl! and Zoninl! Commission - Review Current and Future Land Uses of Undevelooed Areas and Other Issues of Concern Joint meeting was set for Monday, January 22, 2007 at 7:00 p.m. or soon thereafter to be held at the Albertville City Hall. ADMINISTRA nON Adoot the Citv Hall Rental Policv as oresented at the December 18. 2006 Citv Council meetinl! understandinl! chanl!es mav be made throul!hout the uocominl! vear City Administrator Kruse asked the council to adopt the City Hall Rental Policy with the notes and comments made at the December 18, 2006 Council meeting. MOTION BY Council member Vetsch, seconded by Council member Fay to adopt the City Hall Rental Policy with the comments from the December 18, 2006 and December 26, 2006 minutes and understanding that the policy will be a working document, which may be amended as the spaces are rented throughout the upcoming 2007 calendar year, and on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc City of Albertville City Council Minutes January 2, 2007 Page 8 of8 AODfove Resolution No. 2007-03 entitled a Resolution Settim! Fees for Rental of the Citv Hall Rooms and Citv Center Park Shelter City Administrator Kruse stated that council members Berning, Klecker, and Vetsch met on Tuesday, December 26 to discuss the fees for the various City Hall spaces that are available for rent. City Administrator Kruse asked for council to approve Resolution No. 2007-03 entitled a Resolution Setting Fees for Rental ofthe City Hall Rooms and City Center Park Shelter. MOTION BY Council member Berning, seconded by Council member Vetsch to approve Resolution No. 2007-03 entitled a Resolution Setting Fees for Rental of the City Hall Rooms and City Central Park Shelter as presented, and on file in the office of the City Clerk. Motion carried unanimously. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn at 8:20 p.m. Motion carried unanimously. (:_<~cC,",< Ron Klecker, Mayor ~.. ,~~ Bridg~Clerk M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 01-02-07 Draft.doc