2007-09-17 CC Minutes
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ALBERTVILLE CITY COUNCIL
September 17, 2007
MINUTES
Albertville City Hall
7:00 PM
PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner,
and Tom Fay, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, City Attorney
Mike Couri, City Administrator Larry Kruse, and City Clerk Bridget Miller
ABSENT: none
Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
ADOPT AGENDA
MOTION BY Council member Wagner, seconded by Council member Berning to approve the
agenda as amended adding the following items:
Adding: Consider Purchasing Land near Oakside Park
Motion carried unanimously.
MINUTES
MOTION BY Council member Berning, seconded by Council member Vetsch to approve the
Wednesday, August 22,2007 Special Assessment City Council minutes as presented and on file
in the office ofthe City Clerk. Motion carried unanimously.
MOTION BY Council member Berning, seconded by Council member Fay to approve the
Monday, August 27,2007 Special Assessment City Council minutes as amended and on file in
the office ofthe City Clerk. Motion carried unanimously.
MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Tuesday,
September 4, 2007 regular Albertville City Council minutes as amended and on file in the office
of the City Clerk. Motion carried unanimously.
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City of Albertville
City Council Minutes
September 17, 2007
Page 2 of 10
CITIZEN FORUM
Mayor Klecker asked the City Clerk if there was anyone present that wanted to speak to the
Council regarding an issue that was not on the agenda.
There were no members of the audience that wanted to speak to the Council regarding a concern
that was not already on the agenda.
. CONSENT AGENDA
All items with an asterisk C.) are considered to be routine by the City Staff and will be enacted
by one motion. There will be no separate discussion of these items unless a Council member so
requests. In such event, the item will be removed from the General Order of Business and
considered in its normal sequence on the agenda.
MOTION BY Council member Wagner, seconded by Council member Berning to approve the
Consent Agenda items pulling Resolution No. 2007-89 entitled a Resolution Authorizing the
Sale of Excess Equipment, Accept a Donation of Gambling Funds from the Albertville Lions in
the amount of $11 ,221.49 and make a donation to the Albertville Fire Department in the amount
of $11,221.49, Accept the Request for Extension from Curt Gentile for the Conditional Use
Permit for an Outdoor Dining Area, and Resolution No. 2007-90 entitled a Resolution Extending
the Completion Deadline of Woodside Communities Karston Cove 3rd Addition from October
31, 2007 to October 31, 2008 with conditions, in which a separate motion will be made, and on
file in the office ofthe City Clerk. Motion carried unanimously.
DEPARTMENT BUSINESS
PUBLIC WORKS DEPARTMENT
. Accept Public Works and Parks Maintenance Report
MOTION BY Council member Wagner, seconded by Council member Berning to accept Public
Works and Parks Maintenance Report as presented in the council packet and on file in the office
of the City Clerk. Motion carried unanimously.
. Approve Resolution No. 2007-89 entitled a Resolution Authorizing the Sale of Excess
Equipment
Council questioned if advertising the equipment in the Crow River News was the more cost
effective approach to sell. Council suggested utilizing the internet by advertising the items on
the "Craig's List".
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City Council Minutes
September 17, 2007
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Council asked how often the equipment is used by the PW employees. Council brought up the
point that if the equipment is sold does the City need to purchase replacement equipment?
Another point Council shared, what if the current equipment requires service, do employees have
enough equipment to complete the job(s).
Council tabled Resolution No. 2007-89 entitled a Resolution Authorizing the Sale of Excess
Equipment until the Public Works Committee has had an opportunity to discuss, staff has
researched other options or avenues to advertise the items for sale other than the Crow River
News, and report back to the Council at a future meeting.
FINANCE DEPARTMENT
. Approve Resolution No. 2007-88 entitled a Resolution Authorizing the Payment of Claims
Check Numbers 024732 to 024777 as Presented except the Bills Specifically Pulled, which are
Passed by a Separate Motion
. Approve Bolton & Menk, Inc. Engineer's recommendation for Applicationfor Payment No.1
for Winter Park Construction to Dennis Fehn in the amount of $55,342.11
MOTION BY Council member Wagner, seconded by Council member Berning to approve
Resolution No. 2007-88 entitled a Resolution Authorizing the Payment of Claims Check
Numbers 024732 to 024777 as Presented except the Bills Specifically Pulled, which are Passed
by a Separate Motion, and approve Bolton & Menk, Inc. Engineer's recommendation for
Application for Payment No. 1 for Winter Park Construction to Dennis Fehn in the amount of
$55,342.11 and on file in the office of the City Clerk. Motion carried unanimously.
. Accept a Donation of Gambling Fundsfrom the Albertville Lions in the amount of$11,221.49
and make a donation to the Albertville Fire Department in the amount of$11,221.49
Council member Wagner asked for clarification about the donation process.
City Administrator Kruse explained that various non-profit organizations offer to donate funds to
specific departments within the City such as the Fire Department. There are instances where the
organization may designate the use of the funds, which in one case the Albertville Lions donated
money to the Fire Department for the purchase of a special type of camera.
Stephen Bredesen, Albertville Lions President, informed the Council that the funds donated were
from a fund raiser that the Albertville Fire Department assisted. The Fire Department
firefighters sold raffle tickets this past summer and these are the profits from the sales. There are
events where the Albertville Royalty assists with the sale of pull-tabs and the Albertville Lions
would donate the profits to the Albertville Royalty to use the funds at their discretion.
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City of Albertville
City Council Minutes
September 17, 2007
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MOTION BY Council member Wagner, seconded by Council member Fay to accept a Donation
of Gambling Funds from the Albertville Lions in the amount of $11 ,221.49 and make a donation
to the Albertville Fire Department in the amount of $11 ,221.49 and on file in the office of the
City Clerk. Motion carried unanimously.
CITY CLERK
. Approve an applicationfor a One-day 3.2 Malt Liquor Licensefor the Albertville Lionsfor
the annual Comedy Night to be held at the St. Albert's Parish Center on Saturday, October 20,
2007
. Approve Resolution No. 2007-92 entitled a Resolution Approving a One-Day Gambling
License for the Albertville Lions at St. Albert's Parish Center to be held on Saturday, October
20,2007 from 3:00 p.m. to 10:00 p.m.
. Approve an applicationfor an Outdoor Music Permitfor the annual Oktoberfest to be held at
the 152 Club on Saturday, October 6,2007 from 3:00 to 12:00 p.m.
. Approve an applicationfor an "On-Sale" Intoxicating Liquor License and "Special Sunday"
Liquor License for Montage Bistro
MOTION BY Council member Wagner, seconded by Council member Berning to approve an
application for a One-day 3.2 Malt Liquor License for the Albertville Lions for the annual
Comedy Night to be held at the St. Albert's Parish Center on Saturday, October 20,2007, a One-
Day Application to Conduct Excluded Raffle for the Albertville Lions to be held at the St.
Albert's Parish Center on Saturday, October 20,2007, an application for an Outdoor Music
Permit for the annual Oktoberfest to be held at the 152 Club on Saturday, October 6, 2007 from
3:00 to 12:00 p.m., and an application for an "On-Sale" Intoxicating Liquor License and "Special
Sunday" Liquor License for Montage Bistro and on file in the office of the City Clerk. Motion
carried unanimously.
PLANNING AND ZONING
. Accept the Requestfor Extensionfrom Curt Gentilefor the Conditional Use Permitfor an
Outdoor Dining Area
MOTION BY Council member Vetsch, seconded by Council member Wagner to accept the
Request for Extension from Curt Gentile for the Conditional Use Permit for an Outdoor Dining
Area and on file in the office ofthe City Clerk. Motion carried unanimously.
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City Council Minutes
September 17, 2007
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Approve the Albertville Downtown Parking Standards Land Trade Acquisitions with the 152
Club and Geez Sports Bar and Grill
City Planner Brixius began by stating the City negotiated the purchase of 1.8 acres of property
west of Main Avenue NE from Burlington Northern Railroad. The acquisition of the property is
seen as an opportunity for the City to promote redevelopment and reinvest in the Historical
Downtown area in Albertville.
Staff has been working with the owners of the 152 Club and Geez Sports Bar and Grill to address
opportunities for business expansion, parking shortages, and site design. The City's involvement
has been required due to a number of existing conditions. Some of the existing conditions are:
sites lacking sufficient off-street parking; a site's triangular configuration complicates the use of
the property; a parking lot concept was prepared as part of a Downtown Parking Study that
illustrates a 100+ parking stall lot that could be fit into the land east of 152 Club and Geez Sports
Bar and Grill; land trade between the 152 Club and the City of Albertville.
Brixius informed the Council that staff has met with the 152 Club and Geez Sports Bar and Grill
to evaluate and discuss the three options to create a downtown parking area that would
pptentially be a win-win situation for all parties involved.
Brixius reported that staff has compiled three options for Council's review. Staff is looking for
Council to select one of the three options that best serves both the businesses and the community.
Council's selection of an option will give staff the direction and necessary guidelines on how to
continue with the Downtown Parking project.
Staff will share with the 152 Club and Geez Sports Bar and Grill the outcome of which option
the Council has selected. It becomes apparent that all parties must agree to the course of action
for the properties.
Council expressed concern that they do not want to see the City get involved in a public parking
project. Council shared their pros and cons towards the downtown parking lot improvement.
Council commented on the amount ofthe proposed assessment and/or the costs involved to
implementing the parking lot.
Council asked staff if the abutting property owners along 57th Street NE have been notified
regarding the downtown parking lot improvement. The residential property owners have been
living there for a number of years without a parking lot and now the City is discussing the
implementation of a parking lot.
Council shared their opinions on the layout or design of the proposed Downtown Parking lot,
commenting on whether it would be gravel or paved.
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City Council Minutes
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Staff reported that they felt they were listening to Council direction on the layout or design of a
Downtown Parking lot.
Some of the Council members were willing to move forward with the project with the thought
that in the future the parking lot would be paved.
City Attorney Couri asked the Council if they could list off their preferred preferences, which
would give staff a list of general categories to work from in the project.
Council basically stated that the way Option 1 reads would be the preferred approach in pursuing
the Downtown Parking Lot project. (see below)
Option 1 - Land Trade
Conversations have been held with the 152 Club involving a land trade. The following
elements would be involved in the land trade:
1. The City would trade land with the 152 Club. The 152 Club would receive
approximately 18,000 square feet of land from the City in exchange for
approximately 25,000 square feet from the 152 Club. The land exchange would
give the 152 Club a rectangular shaped parcel of land area sufficient to
accommodate their building and outdoor recreational activity.
The configuration of the land given to the 152 Club must accommodate the
dimensional requirements of the volleyball courts with safe out-of-bounds play.
However, the subdivision of the railroad property must also produce a lot north of
the 152 Club that is large enough to accommodate a contemporary building with
parking. The City will maximize the size of this future parcel. The City has had the
land exchange area appraised and the values of the parcels are near equal.
The attached graphic illustrates the proposed land trade with the 152 Club.
The new 152 Club parcel is proposed to be 90. feet in width along Main Avenue
NE, extending east approximately 223 feet. This dimension should provide lot
area to accommodate the volleyball court with out-of-bounds setbacks, proposed
building expansion, and trash enclosures.
The City would receive that property currently owned by the 152 Club lying south
of the existing building. This configuration would only provide approximately 10
feet of frontage on Main Avenue NE. This 10 foot lot width is not wide enough to
provide adequate parking lot access. As such, any land trade will require the
cooperation of Geez to provide land to access the rear parking lot.
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City Council Minutes
September 17, 2007
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2. Geez Land. To provide access to the parking lot, the City will require a driveway
width of 24 feet. To achieve this driveway dimension and some driveway
separation, the 152 Club building, approximately 17 feet along the north edge of
the Geez lot, would need to be acquired by either fee title or easement.
The City is not interested in buying more land. As such, the Geez contribution
could be compensated through a land trade that would increase the lot depth of the
Geez property.
These aforementioned land trades would establish the new property ownership
pattern and provide the necessary land areas for a public parking lot. If the land
trades are acceptable, conveyance documents would be prepared and the City
would prepare a plat that will include all affected properties and illustrate the new
lot lines.
Parking Lot Arrangement. The proposed land trades do not produce needed parking
for the existing commercial properties. The commercial properties will be nearly fully
developed without required parking. Geez will provide 10 on-site parking stalls, which
falls below the parking required.
T0 provide parking for area businesses, the development of a public parking lot is being
considered. The City Council is hesitant to invest significant public funds in a public
parking lot where only limited benefit is achieved. In this respect, the parking would be
shared between the 152 Club and Geez. The City Council would expect that the cost of
constructing the parking lot and a portion of the land acquisition would be the
responsibility of the benefited businesses. To avoid upfront expense to either business,
the City would construct the parking lot and assess the costs over a 15 year period.
The City Council has directed City staff to investigate low cost options to providing
parking. Attachment A presents costs for developing a parking lot in a paved and
unpaved design. The table illustrated costs for parking lots containing 30, 50, and 70
parking stalls.
To keep costs down, staff has suggested a gravel parking option containing 50 to 70
parking stalls. The larger parking lot is suggested based on site observation. The
following costs per stall would be anticipated:
50 Stalls
70 Stalls
Construction
Land Price $1.50 per square foot
$2,177.06
$450.00
$2,627.06
X 50 stalls
$131,353.00
$1 ,851 .10
$450.00
$2,301.10
X 70 stalls
$161,077.00
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City Council Minutes
September 17, 2007
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If the cost is divided equally between the two businesses, the following annual
assessments would be considered.
50 stalls = $131,353 + 2 = $65,676
Special Assessment $65,676.00 $65,676.00 $65,676.00
Interest Rate 0% 4.5% 6.0%
Term 15 years 15 years 15 years
-------------- --------------- ---------------
Annual Assessment $ 4,378.44 $ 6,115.34 $ 6,762.18
The gravel parking is viewed as an interim solution. Ultimately, this area would be
upgraded to City standards as a paved parking lot. This would likely need to occur if the
businesses continued to expand or the gravel surface becomes costly with required
maintenance.
70 stalls = $161,077 + 2 = $80,538
Special Assessment
I nterest Rate
Term
$80,538.00
0%
15 years
$80,538.00
4.5%
15 years
$80,538.00
6.0%
15 years
Annual Assessment
$ 5,369.20
$ 7,499.19
$ 8,294.40
ENGINEERING
Accept the Assistant City Engineer's Project Status Update
Assistant City Engineer Nafstad reviewed the engineering project status update noting the
progress on the Flood Mitigation Project, CSAH 19 South Improvement Project, Lachman
Avenue NE Extension, and the 5ih Street NE Sidewalk Project. Nafstad asked the Council if
they had any additional questions or concerns regarding any items within the report.
Council discussed the 57th Street NE Sidewalk Project directing staff to move forward with the
installation of the sidewalk.
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City Council Minutes
September 17, 2007
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LEGAL
. Approve Resolution No. 2007-91 entitled a Resolution Extending the Completion Deadline of
Woodside Communities Karston Cove 3rd AdditionfromOctober 31, 2007 to October 31, 2008
with conditions
City Attorney Couri informed the Council that a more detailed Resolution was distributed prior
to the meeting this evening, which contains additional background information.
City Administrator Kruse brought to the Council's attention that Assistant City Engineer
Nafstad, Public Works Supervisor Guimont, and Wastewater Treatment Superintendent
Middendorf took the time to walk the site and compiled a punch list with items still requiring
completion.
MOTION BY Council member Berning, seconded by Council member Wagner to approve
Resolution No. 2007-90 entitled a Resolution Extending the Completion Deadline of Woodside
Communities Karston Cove 3rd Addition from October 31, 2007 to October 31, 2008 with
conditions and contingent upon completion of punch list prepared by Assistant City Engineer
Nafstad and on file in the office of the City Clerk. Motion carried unanimously.
ADMINISTRA nON
Accept the City Administrator's Written Report
City Administrator Kruse basically asked the Council ifthey had any questions or concerns
regarding the written report. Kruse then asked if there were any other items Council would like
to discuss.
Council inquired about the City receiving any calls or contacts regarding the Barthel Industrial
lots that the City has for sale.
Kruse responded by stating the City has not received very many calls and that it is advertised on
the City's website.
Council recommended that staff consider the possibility of putting "For Sale" signage on the
City's Barthel Industrial Park 2nd Addition lots.
Council Consider Purchasing House - Land near Oaks ide Park
Mayor Klecker brought up the consideration to purchase the house that is for sale near Oakside
Park. Klecker felt this would be a good opportunity to expand on the park.
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City Council Minutes
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Council brought up the point that there are no funds available in the Parks funds to purchase the
house, would it be a benefit to the park or not, what do the abutting property owners think about
becoming closer to the park.
Upcoming events
Mayor Klecker asked the Council if they would like to cancel the upcoming September 24 City
Council workshop.
A couple of Council members wanted to keep the workshop, which after further discussion was
moved from Monday, September 24 to Tuesday, September 25 following the joint meeting with
Otsego and Wright County.
September
24 6:00 p.m.
24 7:00 p.m.
25 7:00 p.m.
October
8 all day
8 6:00 p.m.
10 7:00 p.m.
15 7:00 p.m.
22 6:00 p.m.
29 7:00 p.m.
Joint Water Board meeting
Council Workshop (if necessary)
Joint Albertville Council & Otsego Council meeting
City Offices closed in observation of Columbus Day
STMA Ice Arena Board meeting
Planning and Zoning Commission meeting
City Council meeting
Joint Powers Water Board meeting
Jt. Albertville City Council, St. Michael City Council
and STMA School Board meeting
ADJOURNMENT REGULAR COUNCIL MEETING TO A COMMITTEE MEETING
OF THE WHOLE (five minute recess)
MOTION BY Council member Vetsch, seconded by Council member Fay to adjourn the regular
September 17, 2007 City Council meeting at 8:50 p.m. Motion carried unanimously.
r;2~ ~~_L
Ron Klecker, Mayor
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Bridget MIll CIty Clerk
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Albertville City Council
September 17, 2007 Attendance
Page 1
Jane Smith
1325 Any Street NE Albertville
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