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2007-10-15 CC Minutes Special ~ "!l?.€I!'!iJl~ COMMITTEE OF THE WHOLE MEETING OCTOBER 15, 2007 MINUTES Albertville City Hall 9:14 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner, LeRoy Berning, Tom Fay and John Vetsch; City Administrator Larry Kruse, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, and City Clerk Bridget Miller ABSENT: None DISCUSSION ON DESIGN SERVICES PROPOSAL FOR STREET LIGHTING ALONG MAIN AVENUE NE City Administrator Kruse reviewed the street lighting proposal from Design Services that would run along Main Avenue NE. Kruse commented that prior to the discussion this evening, the agenda and or development within Albertville appeared to be busy. Kruse informed the Council that the franchise contract needs to be renewed soon and felt this would be an appropriate opportunity to consider the street lighting design for Main Avenue NE. Council did not seem eager to enter into the Design Services Proposal for Street Lighting along Main Avenue NE at this time. Council stated that whether the Franchise needs to be renewed or not they directed staff to hold off until a future date that would coordinate with development, which can take the lead. Some Council members inquired if Tax Increment Finance (TIF) Funds could be used for a project such as the street lighting. Kruse responded by stating if there were sufficient re-development to incorporate into the street lighting proposal, the City could consider the use of TIF Funds. But, there is insufficient re- development to incorporate the street lighting proposal at this time. MICHAEL SA VITSKI / CJs LAUNDROMAT UTILITY BILL(s) City Administrator Kruse reviewed the CJ s Laundromat Utility bills and updated the Council on Mr. Jones proposal, which is to pay the City the Joint Power's bill and the sales tax equaling $8,715.10. M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-15-07 Committee of the Whole minutes.doc Agenda Item No. 6.8. Meeting Date November 5, 2007 City of Albertville City Council Minutes October 15,2007 Page 2 of3 City Attorney Couri brought to the Council's attention that it was an error that could have began with the original installation of the meter. The account was under Sunrise Plumbing and was entered into the utility software system by Joint Powers who took care of the billing for water within Albertville. It was in 1999 when the Albertville City Offices took over the billing of water within Albertville. Albertville staff would receive the meter reading, enter in the reading and noticed there must be an error in recording of the meter read as it was much higher than previous billings; therefore staff would drop the extra zero so that the billings would be consistent with the previous billings. City Administrator Kruse informed the Council that the owner of the establishment wanted the City to shut-off the water. City Attorney Couri recommended that the City not comply with the owner's request to shut-off the water as this would cause the business to go out of business. City Administrator Kruse and City Attorney Couri both suggested letting the outstanding debt, whatever the amount the Council agrees to, be certified to the property taxes. There was additional discussion between the Council and staff on how to handle the error lDringing them all to an agreeable consensus. Couri suggested that the practical approach would be a three-way agreement between the City of Albertville, Jon Jones and Mike Savitski, which would be a Personal Note from Mr. Jones. Council seemed to be in somewhat of an agreement to cut the amount in half. City Administrator Kruse then shared the thought of eliminating the $11,993.93 Albertville sewer fees from the outstanding bill. Council agreed with City Administrator Kruse's suggestion and directed staff to present the revised amount to Mr. Jones. Staffwas also instructed that the City would like a Personal Note from Mr. Jones, since this is a situation more so between the Laundromat and the City of Albertville. Obtaining the Personal Note from Mr. Jones would eliminate or leave Mr. Savitski out of the picture. DOWNTOWN LAND TRADE - UPDATE City Planner Brixius reviewed the outcome of a meeting staff had with the owners of the 152 Club and Geez Sports Bar and Grill. Curt Gentile of Geez Sports Bar and Grill did not appear to be interested in the parking lot; however Deb Holm of the 152 Club still appeared to be interested in pursuing the Downtown parking lot as she sees it as an asset to her business. M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-15-07 Committee of the Whole minutes.doc Agenda Item No. 6.8. Meeting Date November 5, 2007 City of Albertville City Council Minutes October 15,2007 Page 3 of3 Brixius went on to review some estimated cost scenarios with the Council that were included in the memo dated October 12,2007. Again, Brixius informed the Council that Mr. Gentile was not in favor of constructing the parking lot as it was not beneficial to his establishment. Brixius reported that Ms. Holm shared with staff that she is looking at the land acquisition, in which she could re-locate the volleyball courts and other building upgrades that would include the kitchen. Brixius stated that there is the consideration of the cross-easement(s). As noted with the proposed layout, there is a concern with patrons entering or exiting the 152 Club's side door as a safety concern. This is one reason why the cross-easement is needed to address the safety concerns. Council inquired about the possibility of assessing the properties for the construction of the parking lot. City Attorney Couri reviewed the potential of an assessment process, which may not be the best way to approach the construction of the parking lot. Council suggested entering into a number of agreements, which could consist of a trade with Mr. Gentile for land, the cross-easement agreement; then a land trade agreement with Ms. Holm. There was additional discussion where staff listened to the Council's recommendation of staff meeting with the property owners to come up with some type of solution. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Fay to adjourn at the October 15,2007 Committee of the Whole meeting at 10:27 p.m. Motion carried unanimously. ~ ci~/l L \{-< a---- 0-jp~ ~ Ron Klecker, Mayor ~~. Bridget Mill , City Clerk M:\Public Data\City Council\Council Mlnutes\2007 Minutes\Workshop\M 10-15-07 Committee of the Whole minutes.doc Agenda Item No. 6.B. Meeting Date November 5, 2007