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2007-11-19 CC MinutesA,lbertville smog Town uvhwl. Ing aty un.. ALBERTVILLE CITY COUNCIL November 19, 2007 MINUTES Albertville City Hall 7:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Planner Al Brixius, City Attorney Mike Couri, Assistant City Engineer Adam Nafstad, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: none OTHERS PRESENT: City Engineer Mark Kasma Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. RECOGNITIONS/PRESENATIONS/INTRODUCTIONS Mayor Klecker noted that the City Engineer Mark Kasma was present in the audience this evening. MINUTES October 29, 2007 joint Albertville City Council, STMA School Board, and St. Michael City Council minutes — November 5, 2007 City Council minutes Mayor Klecker asked the Council if there were any changes to the October 29, 2007 joint Albertville City Council, STMA School Board, and St. Michael City Council minutes or November 5, 2007 City Council minutes. MOTION BY Council member Berning, seconded by Council member Wagner to approve the Monday, October 29, 2007 joint Albertville City Council, STMA School Board, and St. Michael City Council minutes, and on file in the office of the STMA School Board Secretary. Motion carried unanimously. MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Monday, November 5, 2007 City Council minutes as presented, and on file in the office of the City Clerk. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 2 of 15 CITIZEN FORUM None AMENDMENTS TO THE AGENDA Mayor Klecker asked the Council members and staff if there were any changes, additions, or removals to the Monday, November 19, 2007 Council agenda. City Planner asked to add item 101.3. under Planning entitled Downtown Parking Lot Land Transaction, which would include Resolution No. 2007-111 entitled Resolution Approving a Conditional Use Permit (CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE within the City of Albertville. City Administrator asked to add item 10.J.3. under Administration to discuss and authorize the hiring of a Temporary Administrative Assistant and a Utilities Operator. City Administrator asked to pull item 10.D.5. Approve Reduction of CJ's Laundry (Mike Savitski), 11135 — 61st Street NE, Suite A, Albertville, Minnesota Outstanding Utility Bill (discussion item). MOTION BY Council member Fay, seconded by Council member Wagner to approve the Monday, November 19, 2007 regular Albertville City Council agenda as amended. Motion carried unanimously. PUBLIC HEARING(s) LACHMAN AVENUE NE (BARTHEL COMMERCIAL 3RD ADDITION) IMPROVEMENTS SPECIAL ASSESSMENT PUBLIC HEARING Mayor Klecker opened the public hearing at 7:55 p.m. Assistant City Engineer Nafstad reported that the City has started the construction of Lachman Avenue NE from 60th Street NE to 571h Street NE. With construction of the street, the City is platting the Barthel Commercial Park 3rd Addition Plat from Outlot A of Barthel Commercial Park 2nd Addition to plat the right-of-way needed for Lachman Avenue NE. Nafstad went on to explain that the proposed assessments for the LaBeaux Station properties are consistent with the amounts in the Development Agreements. Both the Barthels and LaBeaux Station Developers agreed to waive their right to appeal the assessment in the amount shown on the Assessment Roll; however, the LaBeaux Station requests that the City defer the first payment of the proposed Special Assessment until 2009 giving them additional time to market the lots before the Special Assessments come due. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 3 of 15 Nafstad noted that the key issues are included in the Mayor and Council Communication document dated November 14, 2007 that was part of the Monday, November 19, 2007 Council packet. Staff informed the Council that the City has not heard from the Barthel family as to whether they would like to dedicate land for Park Dedication, in lieu of paying Park Dedication fees. On Friday, November 9, Nafstad reported to City Administrator Kruse that the contractor had encountered bad soils down to depth of 19 feet. Kruse initiated a meeting with Mayor Klecker and Acting Mayor Berning to discuss if they wanted to call a special meeting to deal with the additional costs. It was the consensus of all present that the contractor should proceed as planned and the issue could be reviewed at the next council meeting. The council explored if Braun should be accountable for this significant error, to which Nafstad stated his superiors were in discussions with Braun. Nafstad reported the Lachman Avenue NE Improvements should be completed by June 30, 2008. Mayor Klecker asked if there was anyone in the audience here regarding the Public Hearing. There were no members in the audience to discuss the public hearing for the Lachman Avenue NE (proposed Barthel Commercial Park 3`d Addition) Assessment. Tom Brown of Terra Development submitted a letter requesting the LaBeaux Station assessment payments be deferred one year to accommodate a slower economy. Mayor Klecker acknowledged receipt of the letter and request. Mayor Klecker closed the public hearing at 8:13 p.m. MOTION BY Council member Wagner, seconded by Council member Berning to approve Resolution No. 2007-108 entitled a Resolution adopting the Assessment for Lachman Avenue NE (proposed Barthel Commercial Park 3`d Addition) Improvements Special Assessment Roll, which includes Terra General Contractor's request for a deferral of the assessment with interest until 2009, and on file in the office of the City Clerk. Motion carried unanimously. LACHMAN AVENUE NE (proposed BARTHEL COMMERCIAL PARK 3RD ADDITION) APPROVE RESOLUTION NO.2007-1.09 ENTITLED A RESOLUTION APPROVING LACHMAN AVENUE NE (BARTHEL COMMERCIAL 3RD ADDITION) PRELIMINARY PLAT AND FINAL PLAT LOCATED AT THE SOUTHEAST CORNER OF 60TH STREET NE AND LACHMAN AVENUE NE WITHIN THE CITY OF ALBERTVILLE City Planner Brixius stated that the City of Albertville has applied for a Preliminary Plat and Final Plat for the property known as Outlot A, Barthel Commercial Park 2nd Addition. Brixius reported that Outlot A was created as part of the Barthel Commercial Park subdivision due to the M:\Public Data\City Council\Council Minutes\2007 Minutes\M I I-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 4 of 15 large wetland covering 65% of the site. Barthel Commercial Park 3`d Addition will include one (1) lot and three (3) outlots, which means there will be minimal to no future commercial development foreseen on the property because of the large amount of wetland covering the site. Brixius noted that as mentioned earlier, the right-of-way for Lachman Avenue NE is to be dedicated to the City of Albertville for the construction and completion of said street. Brixius also pointed out that the property owner has been working with the City for the assessment of the road construction and the park dedication. The City has set up an opportunity for the property owner to dedicate Outlot C to the City in lieu of being assessed the park dedication fee. Brixius concluded that based on the submitted plan, staff recommends approval of the Preliminary Plat and Final Plat of Barthel Commercial Park 3`d Addition for the dedication of right-of-way for Lachman Avenue NE based on the following conditions: 1. Park dedication for the creation of Lot 1, Block 1 shall be assessed to the property or the property owner shall dedicate Outlot C to the City in lieu of the Park Dedication Fee. 2. The right-of-way for Lachman Avenue NE shall be dedicated to the City of Albertville for the construction and completion of said street. Council discussed with staff the Barthel Commercial Park 3`d Addition Preliminary and Final Plat portion that included the Park Dedication. Council is concerned with holding onto some of the land and not always giving everything away. MOTION BY Council member Berning, seconded by Council member Wagner to approve Resolution No. 2007-109 entitled a Resolution Approving Lachman Avenue NE (Barthel Commercial 3`d Addition) Preliminary Plat and Final Plat located at the southeast corner of 601h Street NE and Lachman Avenue NE within the City of Albertville as presented, and on file in the office of the City Clerk. Motion carried unanimously. CONSENT AGENDA 0 CONSENT AGENDA All items with an asterisk () are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Mayor Klecker asked the Council if there were any items to be pulled from the Consent Agenda. MOTION BY Council member Berning, seconded by Council member Fay to approve the consent agenda pulling items 10.D.3., 10.J.1., and a brief question about check number 024984. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 5of15 DEPARTMENT BUSINESS FINANCE DEPARTMENT Approve the Monday, November 19, 2007 Payment of Claims (bills) for check numbers 024953 to 025021 Council had a brief question regarding check number 024984. Staff reported that the City planned the upstairs of City Hall to be an unfinished space for future expansion however, the public is using the space for a number of events. Building Official is requiring a gate in the stairwell at the main exit level to prevent people from going into the basement in an emergency as per code. Staff hired a local manufacturing firm to fabricate and install a gate. MOTION BY Council member Berning, seconded by Council member Fay authorizing the payment of claims that included check number 024953 to 025021 as presented except the bills specifically pulled, which are passed by separate motion. Motion carried unanimously. Approve the reduction of Field Plaza Addition (Space Aliens) Letter of Credit Reduction No. 2 from $7, 202 to no less than $3, 601 MOTION BY Council member Berning, seconded by Council member Fay to approve the reduction of Field Plaza Addition (Space Aliens) Letter of Credit Reduction No. 2 from $7,202 to no less than $3,601 as presented. Motion carried unanimously. Approve Bolton & Menk, Inc. 's recommendations for payment request to Imholte Construction for 57th Street NE Sidewalk Project in the amount of $24, 429 Council inquired about the construction of the sidewalk and the drainage located at the intersection of 571n Street NE and Lander Avenue NE. To the best of staff s knowledge the drainage at the intersection appeared to be fine, but would inspect the site to verify. MOTION BY Council member Berning, seconded by Council member Wagner to approve Bolton & Menk, Inc.'s recommendations for payment request to Imholte Construction for 571n Street NE Sidewalk Project in the amount of $24,429 as prepared and presented in the November 19, 2007 Council packet. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 6 of 15 Approve the 2008-2009 Wright County Sheriff Department Contract for Police Protection for the City of Albertville MOTION BY Council member Berning, seconded by Council member Fay to approve the 2008-2009 Wright County Sheriff Department Contract for Police Protection for the City of Albertville as prepared by the Wright County Sheriff's Department and presented to the City of Albertville Council. Motion carried unanimously. Approve Reduction of CJ's Laundry (Mike Savitski), 11135 — 61" Street NE, Suite A, Albertville, Minnesota Outstanding Utility Bill (discussion item) This item was pulled from the agenda to allow Council members and staff additional time to meet with Mr. Jones and Mr. Savitski to discuss the outstanding utility bill. CITY CLERK Acknowledge Wright County Human Services Agency's Recent Alcohol Compliance Check Report City Clerk Miller reported the all alcohol licensed establishments passed the compliance check, with no violations. Council directed staff to notify Aaron Brom with the Crow River News to do an article in the paper promoting the good report. Council wanted to get some positive information in the paper for the establishments within Albertville. PLANNING AND ZONING Approve Ordinance No. 2007-13 entitled an Ordinance Amending Section 1.00.10 (Fees, Charges, and Expenses) of Appendix A of the 2005 Albertville Municipal City Code to Establish Fees, Charges, and Expenses by way of a Zoning Ordinance Brixius began by stating that staff has reviewed the zoning related fees with surrounding communities and has amended the Ordinance to be somewhat comparable to those communities. Brixius proceeded by explaining the areas where the fees were amended, such as Section 1500.5.13.1 Site and Building Plan Review that was proposed at $3,500 and changed to $2,000. The other area was Preliminary Plat that was originally proposed $450 + $50 per lot / $12,500, which was changed to Residential $450/$5,000 or $250 per lot whichever is greater; Commercial/Industrial $450 / $5,000 + $500 per lot. The last area brought up dealt with Final Plat that was proposed $400 / $5,000 and changed to read $400 / $2,500. MOTION BY Council member Vetsch, seconded by Council member Wagner to approve Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 (Fees, Charges, and MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 7 of 15 Expenses) of Appendix A of the 2005 Albertville Municipal City Code to Establish Fees, Charges, and Expenses by way of a Zoning Ordinance, and on file in the office of the City Clerk. Mayor Klecker, Council members Vetsch, Wagner, and Berning voted aye. Council member Fay voted nay. Motion carried. Accept City Planner's Monthly Report City Planner Brixius asked the Council if they had any questions or concerns regarding the November 12, 2007 Project Status Report. Albertville City Council accepted the City Planner's monthly report dated November 12, 2007 as presented in the Monday, November 19, 2007 Council packet. DJ's Heating & A/C Conditional Use Permit (CUP) Compliance — Don Savitski City Planner Brixius explained to the Council that staff has been working with Don Savitski to come in compliance with the Conditional Use Permit that was applied for in August 2007. Brixius noted that there were twelve (12) conditions that apply towards the CUP, which there has been some compliance. Mayor Klecker noted the applicant was present and invited Mr. Savitski to discuss the situation with the Council. Mr. Savitski explained the concerns with the CUP. He noted that the first thing he is in the process of completing is the land purchase from his Dad. In the meantime, he has cleared, cleaned, and did the best to remove the debris from the site. He has completed as much as he can, but other situations have arisen. Mr. Savitski continued by stating that he would like to come into compliance with his CUP that was applied for in August 2007. Savitski explained to the Council and staff that there are hardships he is up against, which are not allowing him to accomplish the compliance. City Attorney Couri recommended that at this time Council consider waiving the Administrative Fine and work with Mr. Savitski to accomplish the land purchase to install the fence, which would give Mr. Savitski the ability to proceed with the compliance of the CUP. There was discussion that followed between the Council and staff regarding other areas throughout the City that are just as junky looking. Council inquired if Mr. Savitski would consider installing the fence along the north property line to screen the trash and appliance with the final compliance. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 8 of 15 MOTION BY Council member Wagner, seconded by Council member Fay to defer charging Mr. Savitski any administrative penalties now giving him the month of December, 2007 to work with staff on an acceptable plan with the expectation to implement and complete this interim plan by May of 2008. Further to defer any administrative penalties granting Mr. Savitski until August 30, 2008 to obtain full compliance with the approved Conditional Use Permit (CUP). Further, staff is directed to send notification to Andrew Savitski, PID No. 101-033-001010 who is not in compliance, requesting he work with the City to achieve compliance by these dates. Mayor Klecker, Council members Wagner, Fay, and Vetsch voted aye. Council member Berning abstained from voting. Motion carried. Downtown Parking Lot and Land Trade -Sale Negotiation Process (discussion item) City Planner Brixius reported that a majority of the six (6) residents along 571h Street NE, that abut the recently City purchased railroad property, were interested in purchasing a part of the land located north of their individual property lines. Brixius went on to explain how the land trade or exchange with the 152 Club would result in a 17,435 square -foot lot to the north of the 152 Club, which would be available for future commercial development. Following that, Brixius explained how the land trade negotiation with Geez Sports Bar & Grill will affect the downtown parking situation, which means obtaining an easement allowing customers to access the parking lot off of Main Avenue NE. After negotiations with the land trade and or land sale, Brixius informed the Council that the net amount the City would recoup is $122,000. This amount would include the sale of the 17,435 square -foot lot at a cost of $7.00 per square -foot. Brixius reviewed the four (4) options for the Council to consider to sale the land. In Option 1 — there would be no discount; Option 2 — there would be a 15% discount; Option 3 — would allow for a 20% discount; and Option 4 — would include a 25% discount. Brixius wanted to make sure that the Council would take into consideration the Geez Sports Bar & Grill driveway access credits. Without the driveway access credits there would be no access available to utilize the proposed parking lot. City Administrator Kruse shared with the Council another scenario to Option 1 that would create an Option I.A. to include a 5% discount, which would cover the interest. Council asked about the homeowners along 57ih Street NE, inquiring what happens to the land if the two (2) homeowners are not interested in purchasing the land and about assessing the properties for the improvement. Brixius reported the land that is not purchased by the 571h Street NE homeowners would become part of the proposed ponding located within the site. City Attorney went over the possibility of assessing the property, which could be accomplished but had concerns with how the court would view it should a property owner challenge the assessment. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 9 of 15 MOTION BY Council member Wagner, seconded by Council member Fay to authorize the Mayor and City Clerk to sign a purchase agreement with the owners of the 152 Club and Geez Sports Bar & Grill. The City agrees to finance the sale of land at a 4% interest rate for a term of 15 years with the option to defer payments for up to three (3)) years with interest. More specifically, Geez Sports Bar & Grill will purchase approximately 16,450 square -feet of land at $1.95 per square foot for a total sale price $32,077.50. The 152 Club agrees to purchase 32,860 square -feet of land at $2.19 per square foot for a total sale price of $72,060. In addition, the City and 152 Club will exchange land as per the exhibits presented. These prices reflect a Discount of 15% and a reduced interest rate. The City agrees to plat the property. Further, the City agrees to sell outlots to the abutting residential neighbors for $1.00 per square foot and accept payments over a two year period. The entire deal is contingent upon all parties agreeing to the purchase, otherwise the transaction is off. Further, the 152 Club is authorized to perform some construction or demolition activity on City Land after the City, Geez and 152 Club sign the Purchase Agreement, but prior to closing, conditioned on the 152 Club getting approval from staff for all work. Further, all parties are required to submit for the necessary development permits. The City Attorney can structure the financing as an assessment with waivers if desired. Motion carried unanimously. Approve Resolution No. 2007-111 entitled a Resolution Approving a Conditional Use Permit (CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE within the City of Albertville City Planner Brixius brought to the Council's attention that since the Downtown Parking lot issue or negotiations are pretty much complete, asked if the Council would consider approving Geez Sports Bar & Grill's CUP that was applied for earlier this year. MOTION BY Council member Wagner, seconded by Council member Fay to approve Resolution No. 2007-111 entitled a Resolution Approving a Conditional Use Permit (CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE within the City of Albertville, which replaces the previously prepared Resolution No. 2007-107 entitled a Resolution Approving a Conditional Use Permit (CUP) for Geez Sports Bar & Grill located at 5788 Main Avenue NE within the City of Albertville will become Motion carried unanimously. ENGINEERING Accept the surety requirements of the Development Agreement to be reduced to $1, 470 for the Field Plaza 2"d Addition Developer's Agreement Assistant City Engineer Nafstad reported this is somewhat of a backwards approach. With other Developments the City generally receives a Letter of Credit or a Surety from the Developer for MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 10 of 15 the cost of municipal improvements. The only municipal improvement associated with the plat was the widening and resurfacing of 60t" Street NE that abuts the plat. Staff reported that to date the road widening and resurfacing has been completed, but the Developer (Blaine Rentals, LLQ has not executed the Development Agreement, therefore, a Letter of Credit has not been posted and the plat has not been recorded. Since the municipal improvements have been completed, the Developer is requesting that the Letter of Credit requirements of the agreement be reduced, prior to execution of the agreement. Nafstad went on to report that PW Supervisor Guimont and I have reviewed the completed municipal improvements, which we both found the roadway to be in general conformance with the plans and specifications. In conclusion, staff is recommending that the improvements be accepted and the surety requirements of the Development Agreement be reduced to $1,470. The amount represents 10% of the cost of the municipal improvements and is believed to be sufficient security to ensure restoration of the boulevards and is consistent with the warranty security requirements of the agreement. MOTION BY Council member Wagner, seconded by Mayor Klecker to accept the surety requirements of the Development Agreement to be reduced to $1,470 for the Field Plaza 2nd Addition Developer's Agreement, which City Attorney Mike Couri will prepare an amendment to the Developer's Agreement removing the previous pages and inserting the amended pages. Motion carried unanimously. Accept the Assistant City Engineer's Project Status Update Assistant City Engineer Nafstad asked the Council if they had any questions or concerns with the memorandum dated November 8 that was included in the Council. packet. Nafstad did report that with the CSAH 19 South Improvement project the Traffic Lights have been installed, but are not operational yet. The arms will be painted to match the other lights along the CSAH 19 Corridor. Nafstad also brought to the Council's attention that the diversion berm has been completed on the Stormwater Pond Project. Council members accepted the Assistant City Engineer's Project Status Update dated Thursday, November 8, 2007 as presented in the November 19, 2007 Council packet. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 1.1 of 15 LEGAL Approve Ordinance No. 2007-16 entitled an Ordinance Modifying City code Sections 9-1-2, 9-1- 2-2, 9-5-4, and 10-1-3 of the 2005 Albertville Municipal City Code City Attorney Couri stated that the intent of this ordinance is to amend the 2005 Albertville Municipal City Code to reflect the increasing costs for the City associated with providing water access, sanitary sewer access, connection charges, inspecting improvements for new residential developments, liquor license fees, and other fees, charges, expenses associated with development. MOTION BY Council member Fay, seconded by Council member Vetsch to approve Ordinance No. 2007-16 entitled an Ordinance Modifying City code Sections 9-1-2, 9-1-2-2, 9- 5-4, and 10-1-3 of the 2005 Albertville Municipal City Code, and on file in the office of the City Clerk. Motion carried unanimously. Approve Resolution No. 2007-110 entitled a Resolution Setting the Fees for Coin -Operated Amusement Device Licensing Fees City Attorney Couri reported that as discussed at the November 5, 2007 meeting staff drafted a Resolution setting the fees for Coin -Operated Amusement Devices. MOTION BY Council member Berning, seconded by Mayor Klecker to approve Resolution No. 2007-11.0 entitled a Resolution Setting the Fees for Coin -Operated Amusement Device Licensing Fees, and on file in the office of the City Clerk. Motion carried unanimously. CITY COUNCIL Consider Council Appointment to Serve on the Board of Directors of Wright County Economic Development Partnership Mayor Klecker asked if there were any members of the Council that would consider putting their name down for consideration to serve as a member of the Board of Directors of Wright County Economic Development Partnership. Council member Wagner stated that he would allow the Albertville Council to put his name on the list for consideration to serve as a member of the Board of Directors of Wright County Economic Development Partnership. WPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 12 of 15 Consider Council Appointment to Serve on the STMA Middle School Board Again, Mayor Klecker asked if there were any members of the Council that would consider putting their name down for consideration to serve as a member of the STMA Middle School Board. Council member Vetsch was nominated to put his name on the list for consideration to serve as a member of the STMA Middle School Board. ADMINISTRATION Accept the low quote from B & D Plumbing, Heating & A. C., Inc. in the amount of $3, 253 to replace the furnace in the former Public Works Building located at 5964 Main Avenue NE Council inquired as to how much is the City going to continue to invest in the building and how long will it take to recover the cost for the repair. City Administrator Kruse reminded the Council that the City entered into a building lease with Liv Music (Persians) starting November 1, 2007. Prior to the owners taking occupancy, City staff had the furnace inspected. During the inspection it was discovered that the furnace had a cracked flue and needed to be replaced. Staff took necessary measures to ensure the tenants had temporary heat until the furnace could be properly repaired. In response to how long will it take for the City to recoup the cost for the repair? It will take approximately 3-4 months of rent payments from the Persians to reimburse for the expenses incurred for the furnace repair. MOTION BY Council member Berning, seconded by Council member Fay to accept the low quote from B & D Plumbing, Heating & A.C., Inc. in the amount of $3,253 to replace the furnace in the former Public Works Building located at 5964 Main Avenue NE. Motion carried unanimously. Accept the City Administrator's Bi-monthly Written Report City Administrator Kruse asked the Council if they had any concerns with the information in the memo dated November 16 that was included in the Council packet. There was discussion amongst the Council members on what the option or potential for the STMA Ice Arena expansion would be. Berning stated that it would cost a considerable amount to construct. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 13 of 15 As part of the STMA Ice Arena expansion, staff brought up the positive points of the Lachman Avenue NE Road Improvement. Staff and the Albertville Council have assisted the process of platting Barthel Commercial Park 3`d Addition, which the Barthel's were really in no hurry to plat. Staff feels the Barthels are thankful for the City taking the initiative to plat Barthel Commercial Park 3`d Addition since the construction of CSAH 19 South Improvement, which has made it difficult for the Barthel Bus Company to safely access the street. To continue to proceed forward with the Lachman Avenue NE Improvement the Barthels gave the right-of-way access. Council accepted the City Administrator's Bi-monthly Written Report dated November 16, 2007 as submitted in the November 19, 2007 Albertville City Council packet. Approve Hiring of a Temporary Administrative Assistant and a Utility Operator City Administrator Kruse reminded the Council that the Building Permit Tech (Tori Leonhardt) will be on a medical leave of absence. Staff advertised to temporarily fill the position until December 31, 2007. Op Thursday and Friday, November 8 and 9, staff interviewed five (5) candidates. Staff is recommending hiring Kerry Burri to fill-in during Ms. Leonhard's leave of absence; therefore, would like Council approval to hire Kerry Burri to fill the position of Temporary Administrative Assistant at a rate of $15.24 per hour. MOTION BY Council member Berning, seconded by Council member Fay to authorize hiring Kerry Burri to fill the position of Temporary Administrative Assistant at a rate of $15.24 per hour until December 31, 2007. Motion carried unanimously. City Administrator Kruse reported that the City let Sean Vold go due to his injury he received in September 2006. Council gave staff the approval to advertise, interview, and recommend hiring a replacement. Staff reviewed the applications and selected four (4) candidates for interviews that were held on Monday, November 19, 2007. Staff is recommending Council authorize hiring Don Lumley. Mr. Lumley was hired under a temporary basis, which staff was pleased with his performance on the job. MOTION BY Council member Vetsch, seconded by Council member Fay to authorize hiring Don Lumley to fill the position of Utility Operator at a rate of $17.34 per hour to fill the vacancy in the Utilities Department. Motion carried unanimously. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 14 of 15 CITIZEN OPEN FORUM — (continued if necessary) There was no need to continue discussion as there were no members in the audience to discuss items that were not scheduled on the agenda. ANNOUNCEMENTS and or UPCOMING MEETINGS November 22 all day City Offices closed in observation of Thanksgiving Day 23 all day City Offices closed in observation of Thanksgiving Day 26 6:00 p.m. Joint Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (if necessary) December 3 6:30 p.m. Annual Truth -In -Taxation meeting 3 7:00 p.m. City Council meeting 10 6:00 p.m. STMA Ice Arena Board meeting 10 7:00 p.m. Annual Truth -In -Taxation meeting (continuation if needed) 11 7:00 p.m. Planning and Zoning Commission meeting 14 6:00 p.m. Council and Staff Holiday Celebration (tentative) 17 7:00 p.m. City Council meeting 24 all day City Offices closed in observation of Christmas Eve Day 25 all day City Offices closed in observation of Christmas Day 26 6:00 p.m. Joint Water Board meeting (tentative date) 31 all day City Offices closed in observation of New Year's Day (tentative) Mayor Klecker asked the Council members if there was a need to hold a Committee of the Whole Workshop on Monday, November 26. Klecker noted that there has been a considerable amount of meetings held and would be okay to cancel the November 26, 2007 workshop. It was the consensus of the Council to cancel the Monday, November 26, 2007 Committee of the Whole Workshop. Council member Berning asked the members of the Council to re -schedule the December 14 holiday celebration until early January 2008. It was unanimous that the Council members would consider re -scheduling the holiday celebration until early January 2008. MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc City of Albertville City Council Minutes November 19, 2007 Page 15 of 15 ADJOURNMENT OF THE REGULAR COUNCIL MEETING TO A COMMITTEE OF THE WHOLE MEETING (five minute recess) Mayor Klecker closed the regular City Council meeting at 9:30 p.m. to go into a Committee of the Whole meeting to go over the City Attorney and City Administrator's Performance Review. Mayor Klecker reconvened the regular City Council meeting at 9:40 p.m. to begin the Performance Reviews of the City Attorney and City Administrator. ADJOURNMENT MOTION BY Council member Berning, seconded by Council member Wagner to adjourn the regular November 19, 2007 City Council meeting at 11:29 p.m. Motion carried unanimously. Ron Klecker, Mayor 1 41 Bridget Mill , City Clerk MAPublic Data\City Council\Council Minutes\2007 Minutes\M 11-19-07 Final.doc Albertville City Council November 19, 2007 Attendance Page 1 PRINT Name Address City Complete a "Request to Speak" card if you want to speak to the council regarding an item that is not on the agenda Jane Smith 1325 Any Street NE Albertville No — item on agenda John Doe 1295 Your Street NE Annandale Yes- cars speeding k MAPublic Data\City Council\2007 Public Hearing Attendance.doc