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2008-03-08 CC Minutes ~ "!l?.~'!!ilL€ ALBERTVILLE CITY COUNCIL MARCH 3, 2008 MINUTES ALBERTVILLE CITY HALL 7:00 PM PLEDGE OF ALLEGIANCE - CALL TO ORDER Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Council members Tom Fay, John Vetsch, Dan Wagner, and LeRoy Berning, Assistant City Engineer Adam Nafstad, City Planner Al Brixius, City Attorney Mike Couri, City Administrator Larry Kruse, Finance Director Tina Lannes, Public Works Supervisor Tim Guimont, Utilities Superintendent John Middendorf, and City Clerk Bridget Miller ABSENT: none RECOGNITIONS/PRESENT A TIONSfINTRODUCTIONS - no comments AMENDMENTS TO THE AGENDA City Clerk Miller added one item under Consent - City Clerk, which was approve Resolution No. 2008-015 entitled a Resolution Approving a Class B (Pulltabs, Tipcards, Paddlewheels, Raffles) Gambling License for the Albertville Lions at Full Moon Saloon and Grill. City Administrator Kruse added one item under Administration, which was Don Barthel Arena Land Purchase Agreement. MOTION BY Council member Wagner, seconded by Council member Vetsch to approve the Monday, March 3, 2008 regular Albertville City Council agenda as amended. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc City of Albertville City Council Minutes March 3, 2008 Page 2 of7 CITIZEN FORUM Mayor Klecker asked if there was anyone in the audience that wanted to discuss an item with the Council that was not already on the agenda. Ron Miller - Ongoing Drainage Issue Ron Miller of6593 Kadler Avenue NE wanted to reiterate the issues with the drainage that need to be addressed. Mr. Miller again informed the Council that he is not interested in hooking up to city sewer and water at this time. Rental of 5975 Main Avenue NE City Facility Pastor David Glasser and Mark Hultquist informed the Council that both parties were interested in leasing the former City Hall. Pastor Glasser and Mr. Hultquist felt that leasing the facility for worship services would be an asset to the community. They explained to the Council that as far as the Wednesday evening youth groups goes it would be a situation where the parents would be dropping-off then picking-up of the students; therefore only the instructors' vehicles would be in the parking lot. Council inquired how many members were in each congregation, which there was 75 members in the New Horizons and 40 members in the Water of Life congregation. Following the presentation and listening to the two gentlemen, Mayor Klecker asked the Council if they would like additional time to re-consider the rental of the facility. Council members agreed to allow them time to evaluate the pros and cons to renting the space and make a decision at a future meeting. MINUTES Tuesday, February 19, 2008 regular City Council minutes Mayor Klecker asked the Council if there were any changes to the Tuesday, February 19,2008 regular City Council minutes. MOTION BY Council member Vetsch, seconded by Council member Wagner to approve the Tuesday, February 19,2008 regular City Council minutes as presented, and on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City CounciI\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc City of Albertville City Council Minutes March 3, 2008 Page 3 of7 CONSENT AGENDA . CONSENT AGENDA All items with an asterisk (.) are considered to be routine in nature by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Mayor Klecker asked the Council if there were any items to be pulled from the Consent Agenda. MOTION BY Council member Berning, seconded by Council member Fay to approve the consent agenda pulling item 8.E.l. Approve the Monday, March 3, 2008 Payment of Claims (bills) for check numbers 025374 to 025415, which required separate discussions and motions that will be on file in the office of the City Clerk. Motion carried unanimously. DEPARTMENT BUSINESS PUBLIC WORKS DEPARTMENT .Accept the Grantfrom the Resource, Conservation and Development Program (RC & D) in the amount of $5,000 and to Authorize staff to Purchase the Necessary Materials and Monitor the Construction of a 100-foot Boardwalk in Winter Park to be Completed prior to Spring 2008 MOTION BY Council member Berning, seconded by Council member Fay to accept the grant from the Resource, Conservation and Development Program (RC & D) in the amount of $5,000 and to authorize staff to purchase the necessary materials and monitor the construction of a 100 foot boardwalk in Winter Park to be completed prior to spring 2008. Further to accept the Boy Scouts offer to raise the gap funding $1,345 for materials. Motion carried unanimously. Accept the PW Supervisor's Report PW Supervisor Guimont asked the Council if they had any additional questions or concerns that were not included in the report. Hearing no other concerns, Guimont brought to the Council's attention that one of the Eagle Scouts that would be helping with the Boardwalk Project will be turning 18- years of age and may not be able to accomplish the task. Guimont will keep in touch with other Eagle Scouts in the area who are earning the badges to see if they would be willing to complete the Boardwalk Project, which means raising the gapping funds of$I,345 towards the materials for the project. M:\Public Data\City Counci1\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc City of Albertville City Council Minutes March 3, 2008 Page 4 of7 FINANCE DEPARTMENT Approve the Monday, March 3, 2008 Payment of Claims (bills) for check numbers 025374 to 025415 There was a brief discussion regarding check number 25376 made payable to Albertville Body Shop, Inc. in the amount of$55.91, which the motion to approve was made. MOTION BY Council member Berning, seconded by Council member Wagner authorizing the Monday, March 3,2008 payment of claims that included check number 025374 to 025415 as presented except the bills specifically pulled, which are passed by separate motion. Motion carried unanimously. CITY CLERK . Approve Resolution No. 2008-015 entitled a Resolution Approving a Class B (Pulltabs, Tipcards, Paddlewheels, Rajjles) Gambling License for the Albertville Lions at Full Moon Saloon and Grill MOTION BY Council member Berning, seconded by Council member Fay to approve Resolution No. 2008-015 entitled a Resolution Approving a Class B (Pulltabs, Tipcards, Paddlewheels, Raffles) Gambling License for the Albertville Lions at Full Moon Saloon and Grill, which has been submitted to the City Clerk for Council approval. Motion carried unanimously. Discuss Agenda items for the upcoming Joint City of Albertville - City of St. Michael - STMA School Board meeting to be held on Monday, March 31,2008 at the Albertville City Hall, which begins at 6:00 p.m. City Clerk wanted to get the Council to begin thinking about what they would like put on the upcoming joint City of Albertville Council, City of St. Michael Council and STMA School Board meeting that will be held at the end of the month. Council member Berning had an item that he would like placed on the agenda, which was to discuss the Don Barthel Land Purchase. PLANNING AND ZONING . Greenhaven Neighborhood (CSAR 37 East) Comprehensive Plan Update to include(s): Accept Northwest Associated Consultants, Inc. proposal to Update Albertville's Comprehensive Plan in the NE Quadrant ofthe City (Greenhaven, CSAH 37 East) at a cost not to exceed $4,000; Transfer $4,000 from the General Fund Contingency Budget to the Consulting Planning to cover the cost of updating the Comprehensive Plan in the NE Quadrant of the City; Table Bolton and M:\Public Data\City Counci1\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc City of Albertville City Council Minutes March 3, 2008 Page 5 of7 Menk, Inc.'s $7,200 proposal to complete the Greenhaven Feasibility Study and to consider it further after an initial public workshop with the Greenhaven residents to gather their input; Set a Greenhaven (CSAH 37 East) neighborhood workshop for Monday, March 31, 2008 at 7:30 p.m. to discuss updating the Comprehensive Plan; Street and Utility Improvements; further, to send a neighborhood workshop letter to all affected residents inviting them to attend MOTION BY Council member Berning, seconded by Council member Fay to accept Northwest Associated Consultants, Inc. proposal to update Albertville's Comprehensive Plan in the N.E. Quadrant ofthe City (Greenhaven, CSAH 37 East) at a cost not to exceed $4,000. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Fay to set a Greenhaven (CSAH 37 East) neighborhood workshop for March 31 st, 2008 at 7:30 p.m. to discuss updating the Comprehensive Plan; Street and Utility Improvements; further, to send a neighborhood workshop letter to all affected residents inviting them to attend. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Fay to transfer $4,000 from the General Fund contingency budget to the consulting planning to cover the cost of updating the Comprehensive Plan in the N.E. Quadrant of the City. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Fay to table Bolton and Menk, Inc.'s $7,200 proposal to complete the Greenhaven Feasibility Study and to consider it further after an initial public workshop with the Greenhaven residents to gather their input. Motion carried unanimously. ENGINEERING . CSAH 37 West Street and Utility Project to indude(s): Accept Bolton and Menk, Inc., Proposal to complete a Feasibility Study for the CSAH 37 West Street and Utility Project on an hourly basis with a not-to-exceed figure of $2,900 with the cost to be incorporated into the Project and allocated to benefited properties. Approval is contingent upon Mr. Tim Niemeyer signing an Agreement guaranteeing to pay for the Feasibility Study should the project not proceed and Adopt Resolution No. 2008-014 entitled a Resolution d Declaring the Official Intent of the City of Albertville to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City MOTION BY Council member Berning, seconded by Council member Fay to accept Bolton and Menk, Inc., proposal to complete a Feasibility Study for the CSAH 37 West Street and Utility Project on an hourly basis with a not-to-exceed figure of $2,900 with the cost to be incorporated into the project and allocated to benefited properties. Approval is contingent upon Mr. Tim Niemeyer signing an agreement guaranteeing to pay for the Feasibility Study should the project not proceed. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc City of Albertville City Council Minutes March 3, 2008 Page 6 of7 MOTION BY Council member Berning, seconded by Council member Fay to adopt Resolution No. 2008-014 entitled a Resolution Declaring the Official Intent of the City of Albertville to Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City. Motion carried unanimously. LEGAL - no comments ADMINISTRATION City Administrator Oral Report City Administrator Kruse handed out a written report, which he touched very briefly on various topics. Kruse pointed out that there are a number of foreclosures throughout Wright County, which staff is aware of 66 foreclosures in Albertville. As staff is out and about the City they have been monitoring or observing homes to see if the houses look occupied or not. Council directed staff not to spend additional time seeking vacant homes. Don Barthel Arena Land Purchase Agreement City Attorney Couri informed the Council that he drafted up the language as requested at the last Council meeting regarding the Don Barthel Arena Land Purchase Agreement. Couri asked if the Council was okay with the draft of Sections 10 and 11 of the Purchase Agreement meet the Council's intentions. Council reviewed the Sections and made comments to amend the language slightly. After the discussion Council made the following motion: MOTION BY Council member Vetsch, seconded by Council member Berning to amend the Purchase Agreement with Donald Barthel to remove the 10-year verbiage; include verbiage such as "to make it a right-of-final refusal valid until the STMA Ice Arena builds or expands on to the current STMA Ice Arena, parking lot, or sheet of ice; 60-day Right of First Refusal when City prepares to all a use for other than Ice Arena use". Motion carried unanimously. ANNOUNCEMENTS and or UPCOMING MEETINGS March 2008 9 2:00 a.m. 10 6:00 p.m. 11 7:00 p.m. 17 7:00 p.m. 25 6:00 p.m. 31 6:00 p.m. Daylight Savings Begins (set clocks ahead) STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Water Board meeting Jt. City of Albertville; City of St. Michael and STMA School Board meeting (Albertville) M:\Public Data\City Council\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc City of Albertville City Council Minutes March 3, 2008 Page 7of7 April 2008 7 5:30 p.m. 7 7:00 p.m. 8 7:00 p.m. 14 6:00 p.m. 21 7:00 p.m. 28 6:00 p.m. 28 7:00 p.m. May 2008 5 7:00 p.m. 12 6:00 p.m. 13 7:00 p.m. 19 7:00 p.m. 26 all day 27 6:00 p.m. 28 7:00 p.m. Board of Appeal & Adjustments City Council meeting Planning and Zoning Commission meeting STMA Ice Arena Board meeting City Council meeting Joint Water Board meeting Committee of the Whole Workshop (tentative) City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Memorial Day observed - City Offices closed Joint Powers Water Board meeting (TUESDAY) Jt. City of Albertville-City ofOtsego Workshop (Albertville) ADJOURN THE REGULAR CITY COUNCIL MEETING TO A COMMITTEE MEETING OF THE WHOLE Mayor Klecker asked for a motion to adjourn the regular City Council meeting to go into a Committee of the Whole meeting to discuss the Stormwater Issues to include(s): 54th Street NE and Barthel Industrial Drive NE Stormwater Study; Update on National Flood Insurance Program; Consideration of Ordinance Text Amendments; and a Stormwater Management Plan Proposal MOTION BY Council member Berning, seconded by Council member Wagner to adjourn the March 3, 2008 regular City Council meeting at 7:56 p.m. to go into a Committee of the Whole meeting. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn the March 3,2008 regular City Council meeting at 9:50 p.m. Motion carried unanimously. ~K~/____ Ron Klecker, Mayor &~~IY\. ~~ Bridget Mille CIty Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\M 03-03-08 Approved.doc Albertville City Council March 3, 2008 Public Attendance Record PRINT Name Address City Jane Smith 1325 Any Street NE Albertville John Doe 1295 Your Street NE Annandale 'K;' ;J1'/ /en \ br93 /6k.!L,-/( III b~Tt/f /~ ~~ Complete a "Request to Speak" card if you want to speak to the council regarding an item that is not on the a enda No - item on agenda Yes- cars speeding yc> (' )1 ~l' M o t CJ...~;(>s:.eu V 0 631d OOVb~ tJp.#ft. M(;VN~5 NO I '3 7:). :2. <.{ lit sf. ~r: ~ 1 f t"--t 0 r.J 0 P0~^ 5crr(. \~ \ ~". tjf S"L '1/ c: (/ / A /f~ C; 7 (<:5)4,(, ~^ A(. ~,,~ Nf M:\Public Data\City Council\2008 Public Hearing Attendance.doc vd (\ No f'Jo ~ AJl?~1'!UL€ COMMITTEE OF THE WHOLE MEETING MARCH 3, 2008 MINUTES Albertville City Hall 7:00 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner, LeRoy Berning, Tom Fay and John Vetsch; City Administrator Larry Kruse, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius and City Clerk Bridget Miller ABSENT: None STORMWATERISSUES TO INCLUDE . 54TH STREETNEAND BARTHEL INDUSTRIAL DRIVENE STORMWATER STUDY . UPDATE ON NA TIONAL FLOOD INSURANCE PROGRAM . CONSIDERA TION OF ORDINANCE TEXT AMENDMENTS . STORMW A TER MANAGEMENT PLAN PROPOSAL City Administrator Kruse stated that the purpose of the workshop this evening is to discuss Stormwater issues or concerns within Albertville. Staffwill touch on the 54th Street NE and Barthel Industrial Drive NE occasional flooding concern and whether the Council wants staff to put together a Stormwater Management Plan. Kruse then turned it over to Assistant City Engineer N afstad to go into more detail on the findings and research regarding the stormwater concerns in Albertville. Assistant City Engineer Nafstad began discussing the belief that a Stormwater Management Plan would be an invaluable tool for the City, which would greatly assist with issues such as those associated with County Ditch No.9, Barthel Industrial Drive NE and 54th Street NE intersection conditions, discharge requirements of Otsego Creek, needed policy and ordinance revisions, the City's needs relative to determining the impacts of participation in the National Flood Insurance Program, continued growth and development, and infrastructure maintenance and replacement needs. Bolton & Menk, Inc. has put together a project team led by William Douglass, the Water Resources Department Manager. Nafstad reported more on the benefits of a Stormwater Management Plan, which would evaluate the current and long-term stormwater needs in a community and recommends a coordinated program of improvements, maintenance programs and policies that will result in an organized stormwater system designed to minimize or eliminate future flooding. M:\Public Data\City Council\Council Minutes\2008 Minutes\Committee Whole\M 03-03-08 COW Minutes Approved.doc City of Albertville Committee of the Whole Minutes March 3, 2008 Page 2 of2 N afstad touched on the current review propose, in which parcels are reviewed as a part of the whole picture. Having a Stormwater Management Plan in place would give staff the tool to look beyond the individual plat under review. A Stormwater Management Plan could potential answer concerns of how will the platting of one section of land affect the adjoining parcels. N afstad went on to report that these parcels are reviewed under the current ordinances that are in place, so as ordinances (including State Regulations) the adjoining parcels that are developed later would be reviewed according to different standards. Having said that, Nafstad asked, is this the right timing for Albertville to take a step back to begin discussing and proposing a Stormwater Management Plan for the remaining vacant land. Since it appears development is slowing down, this may be a good opportunity for Albertville to take advantage of drafting and adopting a Stormwater Management Plan. Council and staff had a lengthy discussion challenging staff with the pros and cons as to how to proceed. There was the question as to how long the process will take, which staff informed the Council it would take approximately 6-8 months to complete. Council listened to staff and considered the thought that a Stormwater Management Plan in place would be beneficial for the remaining undeveloped land in Albertville. The concern came up with how will future re- development be handled with the Stormwater Management Plan. Kruse summarized by stating that staff has listened and taken into account the concerns Council has with the development of a Stormwater Management Plan. Staff has some general direction from the discussion this evening as to how to proceed. Staff will put together a Request for Council Action that will be presented at a future meeting. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn the March 3,2008 Committee of the Whole meeting at 9:50 p.m. Motion carried unanimously. V<~ KhfL-- Ron Klecker, Mayor ~&~ ~~~ Bridget Mill , CIty Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\Committee Whole\M 03-03-08 COW Minutes Approved.doc