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2008-07-07 CC Minutes ~ .A lb€rtviU€ , ~ ImaI T_ ....... .. Gtv Ur.. ALBERTVILLE CITY COUNCIL JULY 7, 2008 MINUTES ALBERTVILLE CITY HALL 7:00 PM PLEDGE OF ALLEGIANCE - CALL TO ORDER Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, Assistant City Engineer Adam Nafstad, City Planner Al Brixius, Assistant City Attorney Kyle Hartnett, Finance Director Tina Lannes, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: City Attorney Mike Couri RECOGNITIONS - PRESENT A TIONS - INTRODUCTIONS - no comments CITIZEN FORUM Mayor Klecker asked if there was anyone in the audience that wanted to discuss an item with the Council that was not already on the agenda. There was no one present in the audience that wished to speak to the City Council regarding an issue that was not already scheduled on the agenda. AMENDMENTS TO THE AGENDA Mayor Klecker asked if there were any amendments to the agenda. Council member Vetsch added an item under Administration, which was to discuss Central-City Park Curfew Hours or Park Hours. City Administrator Kruse added an item under Administration, which was to discuss the Slumberland Invoice related to the POD. Council member Fay added an item under M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21,2008 City of Albertville City Council Minutes July 7, 2008 Page 2 of 17 Administration, which was to discuss the 2005 Albertville City Code Section that pertains to the height of long grass-weeds. MOTION BY Council member Fay, seconded by Council member Berning to approve the Monday, July 7, 2008 regular Albertville City Council agenda as amended. Motion carried unanimously. MINUTES June 16, 2008 regular City Council minutes Mayor Klecker asked the Council if there were any changes to the June 16, 2008 regular City Council minutes. Upon hearing no comments from the Council, Mayor Klecker asked for a motion to approve the June 16,2008 regular City Council minutes as presented. MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Monday, June 16,2008 regular City Council minutes as presented, which a signed copy will be on file in the office of the City Clerk. Motion carried unanimously. CONSENT AGENDA . CONSENT AGENDA All items with an asterisk (e) are considered to be routine in nature by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Mayor Klecker asked the Council if there were any items to be pulled from the July 7,2008 Consent Agenda. Council member Berning wanted to pull item 8.E.1. July 7, 2008 Payment of Claims; therefore the following motion was made: MOTION BY Council member Vetsch, seconded by Council member Fay to approve the consent agenda pulling item 8.E.1. Approve the Monday, July 7, 2008 Payment of Claims (bills) for check numbers 025821 to 025894. In the case when items are pulled, the item would be removed from the General Order of Business and considered in its normal sequence on the agenda, which would require a separate motion. Motion carried unanimously. DEPARTMENT BUSINESS FIRE DEPARTMENT - no comments M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7,2008 Page 3 of 17 PUBLIC WORKS DEPARTMENT - no comments UTILITIES DEPARTMENT (WWTP) Accept the Utility Superintendent's Update City Administrator Kruse reported that Utility Superintendent Middendorf was unable to attend the meeting, but he would answer any questions or concerns regarding the June 27, 2008 report. Council members accepted the Utility Superintendent's Report dated June 27, 2008 as presented in the Monday, July 7, 2008 City Council packet. BUILDING DEPARTMENT - no comments FINANCE DEPARTMENT Approve the Monday, July 7, 2008 Payment of Claims (bills) for check numbers 025821 to 025894 Council member Berning had a question on check number 025834 made payable to Elite Sanitation in the amount of$2,215.38. Berning commented the invoice should have gone to the Albertville Friendly City Days Committee for payment as it was for additional satellite biffs for the Albertville Friendly City Days event. Finance Director acknowledged the error and would pull the check. Council member Berning had a concern with check number 025858 made payable to MTR Services Inc. in the amount of $270.00. Berning questioned why we are contracting out the service when the PW employees could be cleaning the mulch. Finance Director was not sure what the details were, but knows that the PW staff would not hire out the service if they are able to do the task. Last check Council member Berning questioned was check number 025878 made payable to T & S Trucking of Buffalo, Inc. Berning understood that the PW employees hiried a company to sweep the streets before Albertville Friendly City Days (AFCD). What Berning shared with staff, was that the AFCD hired a company to sweep the streets on Friday and Saturday evening. Berning is unable to figure out why the City had the streets possibly swept twice, and then expects the AFCD to pay for 50% of the bills. Finance Director informed Council member Berning she would ask PW Supervisor Guimont for additional details on the invoices and report back to Council. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21,2008 City of Albertville City Council Minutes July 7, 2008 Page 4 of 17 MOTION BY Council member Berning, seconded by Council member Vetsch authorizing the Monday, July 7, 2008 Semi-monthly Payment of Claims (bills) for check numbers 025821 to 025833 and 025835 to 025894 as presented except the bills specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda. Electronic copies of the checks and supporting documents will be on file in the office of the Finance Director. Motion carried unanimously. Accept the Finance Director's Project Status Update and Financial Reports Finance Director Lannes informed that the total Accounts Receivable that is outstanding as of June 25 is $126,649.87, which 75% is 0-30 days outstanding. Lannes went on to report what the actual to budgeted 2008 General Revenues and Expenses were. Upon hearing no concerns from the Council, Lannes recommended that the Council set two budget workshops in August to review the 2009 Preliminary Budget. Lannes noted that the 2009 Preliminary Budget must be approved at the first meeting in September, which staff needs to submit to Wright County no later than September 10, 2008. The two dates staff is suggesting are: Monday, August 11 th and Monday, August 25th both beginning at 7:00 PM. Council members accepted the Finance Director's Project Status Update and Financial Reports dated July 1,2008 as presented in the Monday, July 7, 2008 City Council packet and set Monday, August 11,2008 and Monday, August 25,2008 as 2008 Budget Workshop dates that will begin at 7:00 p.m. MOTION BY Council member Wagner, seconded by Council member Fay to set Monday, August 11,2008 and Monday, August 25,2008 as 2008 Budget Workshop dates that will begin at 7:00 p.m. Motion carried unanimously. Council member Berning commented following the motion that he would like to have a meeting prior to the budget meeting to allow the Council input on what they would like to see in the 2009 Budget. The following motion was made: MOTION BY Council member Wagner, seconded by Council member Fay to amend the previous motion setting Monday, July 14,2008 at 7:00 p.m. as a Preview 2009 Preliminary Budget Workshop beginning at 7:00 p.m. and keeping the previously set dates of Monday, August 11,2008 and Monday, August 25, 2008 as 2009 Preliminary Budget Workshop dates that will begin at 7:00 p.m. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 5 of 17 CITY CLERK . Approve Resolution No. 2008-036 entitled a Resolution Approving a Class B (Pulltabs, Tipcards, Paddlewheels, Rajjles) Gambling License (Permit) for the Albertville Lions Club at Cedar Creek Bar & Grill MOTION BY Council member Vetsch, seconded by Council member Fay to approve Resolution No. 2008-036 entitled a Resolution Approving a Class B (Pulltabs, Tipcards, Paddlewheels, Raffles) Gambling License (Permit) for the Albertville Lions Club at Cedar Creek Bar & Grill as presented, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda and a copy of the application and liquor license will be on file in the office of the City Clerk. Motion carried unanimously. PLANNING AND ZONING Approve Resolution No. 2008-034 entitled a Resolution Approving a Preliminary and Final Plat, known as Albertville Railway Exchange, located along Main Avenue NE and the Burlington Northern Santa Fe (BNSF) Railroad Right-ol-Way, within the City of Albertville City Planner Brixius began by stating that the City has negotiated the purchase of excess railroad right-of-way from Burlington Northern Santa Fe (BNSF) Railroad. This right-of-way, located within Albertville's Downtown area, was purchased to facilitate additional investment in the Downtown area. City Planner Brixius went on to explain that pending the purchase of the railroad right-of-way, the City Council directed staff to open discussion with the Downtown businesses and homeowners along 57th Street NE to determine their interest in acquiring land to expand their business and residential lots. In November 2007, the City Council and the local property owners agreed to a land trade and purchase of land based on the concept plan. Now that the City finally closed the land purchase with BNSF Railroad, the City is now pursuing a Preliminary and Final plat to formalize the division of land and complete the land sale to the various involved landowners. Brixius reported that the acquisition and planning for this area has occurred over the last two years. The platting of the property, creating the new parcel(s), is one of the last steps before closing. These four (4) lots range in size from 6,470 square-feet to 56,680 square-feet. City Planner Brixius informed the Council that the Planning and Zoning Commission met and held a public hearing on June 10, 2008 to consider the Preliminary and Final plat entitled Albertville Railway Exchange. Upon review of the staffreport and hearing public testimony, the Planning and Zoning Commission recommended that the City Council approve Resolution No. 2008-034 entitled a Resolution Approving a Preliminary and Final Plat, known as Albertville M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 6 of 17 Railway Exchange, located along Main Avenue NE and the Burlington Northern Santa Fe (BNSF) Railroad Right-of-Way, within the City of Albertville as presented in the July 7, 2008 City Council packet. The Findings of Facts and Decision Making that is included in the resolution reads as follows: Findings of Fact: Based on review of the evidence received, the City Council now makes the following finding of fact and decision: A. The site legally described as Lots 1,2,3, and 4, Outlots A, B, C, D, and E, Albertville Railway Exchange. B. The planning report dated June 5, 2008 from Northwest Associated Consultants is incorporated herein. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the 2005 Albertville Municipal City Code Appendix A- Zoning Section have been reviewed in relation to the proposed use. F. The proposed actions have been considered in relation to the specific policies and provisions of, and have been found to be consistent with, the Comprehensive Plan. G. The subject site is zoned B-4, General Business District. The proposed use is consistent with permitted uses within the B-3 District and will be compatible with present and future land uses of the surrounding area. H. The proposed use conforms to applicable 2005 Albertville Municipal City Code Appendix A - Zoning Section performance standards. I. The proposed use will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council hereby APPROVES the preliminary and final plat, known as Albertville Railway Exchange, based on the most current plans dated May 27, 2008 and information received to date. Mayor Klecker asked the Council if they had any concerns with the Albertville Railway Exchange Preliminary and Final Plat. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 7 of 17 There was discussion regarding the 20- foot easement along the north-east portion of the plat that runs parallel to the railroad tracks. It was discussed at the June 10, 2008 Planning and Zoning Commission to reduce the easement to 10 feet, which staffhas discussed with the City Engineer and the 20- foot easement is necessary for future development. There was discussion regarding the 152 Club portion of the land trade-exchange. Council inquired about the remaining trees and whether to have the 152 Club remove them and plant grass. Council was concerned with the future of the lot, should Ms. Holm sell what would the next owner plan to construct. Council wanted to make sure that the proposed pond is put in place before something else might take place. City Planner Brixius commented that removal of the trees and planting grass would require Council approval, which could be included with the 152 Club's Findings of Facts and Decisions Making. MOTION BY Council member Fay, seconded by Council member Wagner to approve Resolution No. 2008-034 entitled a Resolution Approving a Preliminary and Final Plat, known as Albertville Railway Exchange, located along Main Avenue NE and the Burlington Northern Santa Fe (BNSF) Railroad Right-of-Way, within the City of Albertville, which a signed copy will'be on file in the office of the City Clerk. Motion carried unanimously. Approve Resolution No. 2008-035 entitled a Resolution Approving a Conditional Use Permit (CUP) to Re-Establish the Existing Outdoor Dining and Outdoor Recreation Activities for the 152 Club located at 5794 Main Avenue NE within the City of Albertville City Planner Brixius noted that Deb Holm, owner of the 152 Club has expressed interest in an agreement for exchanging and purchase of land to facilitate some Downtown improvements. Upon finalizing the negotiated land acquisition, the 152 Club will now own Lot 2, Block 1 of the Albertville Railway Exchange plat. As part of the negotiation, the City would allow for the re- establishment of the existing outdoor dining and outdoor recreation activities entirely on Lot 2, Block 1 through a Conditional Use Permit (CUP). City Planner pointed that according to the site and building plan that was submitted by Ms. Holm, there will be light poles, which will illuminate the volleyball courts and 900 angle lights that will light the parking lot. The fence will include three (3) gates for handicap accessibility. Brixius went on to explain that the Planning and Zoning Commission met and held a public hearing on June 10, 2008 to consider the conditional use permit. Upon review of the staff report and hearing public testimony, the Planning and Zoning Commission recommended that the City Council approve the Planning and Zoning Commission recommended that the City Council approve Resolution No. 2008-035 entitled a Resolution Approving a Conditional Use Permit (CUP) to Re-Establish the Existing Outdoor Dining and Outdoor Recreation Activities for the M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 8 of 17 152 Club located at 5794 Main Avenue NE within the City of Albertville as presented in the July 7, 2008 City Council packet. The Findings of Facts and Decision Making that is included in the resolution reads as follows: Findings of Fact: Based on review of the evidence received, the Albertville City Council now makes the following findings of fact and decision: A. The site is legally described as Lot 2, Block 1, Albertville Railway Exchange Plat. B. The planning report dated June 5, 2008 from Northwest Associated Consultants is incorporated herein. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. E. The requirements of the 2005 Albertville Municipal City Code Appendix A - Zoning Section have been reviewed in relation to the proposed use. F. The proposed actions have been considered in relation to the specific policies and provisions of, and have been found to be consistent with, the Comprehensive Plan. G. The subject site is zoned B-4, General Business. The proposed use is consistent with permitted uses within the B-4 District and will be compatible with present and future land uses of the surrounding area. H. The proposed use conforms to applicable 2005 Albertville Municipal City Code Appendix A - Zoning Section performance standards. I. The proposed use will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the Albertville City Council hereby APPROVES the conditional use permit (CUP), based on the most current plans provided in the June 5, 2008 planning report and information received to date, subject to the following conditions: 1. Subject to approval of the Albertville Railway Exchange final plat and finalization of the downtown land trades and lot purchases. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 9 of 17 2. The applicant shall provide a site plan within the fenced area that identifies: a. Seating/tables. b. Trash receptacles. c. Outdoor dining area, which shall not exceed 75 percent of the gross floor area of the building. d. Dining area shall be either a deck or paved surface. 3. A fence permit shall be requested and approval shall be received from the City. The fence shall provide for egress only from the outdoor areas. All access to the outdoor areas shall be through the principal building. 4. The applicant shall demonstrate adequate parking for both the interior and exterior seating areas. The site plan must show: a. The limits of the parking area. b. Parking lot setback of five (5) feet. 5. No outdoor audio system. Live outdoor music must comply with Section 5-5-3 of the City Code, unless exceptions are approved by the City Council. ,6. Hours of operation shall be limited by the City. Volleyball events shall end by 10:00 PM, with court lighting being turned off - except six (6) times per year with a schedule being provided to the City of those exceptions. This shall be reviewed within one year of CUP approval to determine if the operation is causing any noise or nuisance issues. 7. The grading plan shall be approved by the City Engineer with the following conditions: a. Removal of all tree trunks and debris from the site. b. Grading shall not extend beyond the property lines. c. Outlets for the drain tiles and drainage patterns must be approved by the City Engineer. d. Definition of the proposed parking lot. e. Restoration of ground cover or disturbed areas not occupied by required parking or the volleyball courts. 8. Revaluate the outdoor dining permit to determine if the operation is causing any nuisance issues, including re-examining the parking demand, within one year of CUP approval. The City will require a fence along the south line of the parking lot. Mayor Klecker asked the Council if they had any concerns with the Conditional Use Permit (CUP) to Re-Establish the Existing Outdoor Dining and Outdoor Recreation Activities for the 152 Club located at 5794 Main Avenue NE within the City of Albertville. Council commented about the hours of operation, which they felt could be extended to 11 :00 p.m. Council brought up the fact that this CUP will be an improvement from what currently M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7,2008 Page 10 of17 exists. Council wanted to make sure the part about no further tree removal or grading on the land will be done without Council approval. In addition to the improvement on the site, Council inquired about the sand from the existing volleyball courts and what would be done with that. Some residential homeowners commented that after a rainfall the sand washes away and ends up in the backyards of the residential lots. Ms. Holm, owner of the 152 Club reported that it is assumed the sand will become part of Geez Sports Bar & Grill's parking lot. Council suggested creating a swale between Outlot A, B, C, and D, which might help with the sand washing away onto the abutting residential lots. MOTION BY Council member Wagner, seconded by Council member Fay to approve Resolution No. 2008-035 entitled a Resolution Approving a Conditional Use Permit (Cup) to Re-Establish the Existing Outdoor Dining and Outdoor Recreation Activities for the 152 Club located at 5794 Main Avenue NE within the City of Albertville as amended extending the hours of operation to 11 :00 p.m. and adding language regarding the grading and drainage of the area near the pond and the potential of creating a swale between outlots A, B, C, and D tha staff will report back at a future meeting, which a signed copy will be on file in the office of the City Clerk. Motion carried unanimously. ENGINEERING Accept the Assistant City Engineer's Progress Report dated June 27, 2008 Assistant City Engineer Nafstad began by reporting on the LaBeaux Station Development and discussing the sidewalk that was proposed within the site. Nafstad informed the Council that in a conversation with Christian Commercial, they would prefer that construction of LaBeaux Station or Lachman Avenue NE would not require the sidewalks. Christian Commercial is concerned that the layout within the site may change. Staff is looking for Council directions on whether to enforce the site plans or to allow Christian Commercial to construct the sidewalks when the amended site plan comes for Council approval. Council discussed the ability to construct the sidewalk along the east side of Lachman Avenue NE, which would connect the sidewalk from the Coborn's site to approximately the STMA Ice Arena. Upon Council's discussion, Nafstad summarized Council's direction to staff is to research the sidewalk issue and report back at a future meeting what Christian Commercial has agrees to install. Assistant City Engineer Nafstad reported that the Otsego City Engineer is working with the Prime Contractor to address several soft spots/pavement failures in the new roadway surface. One option being explored is the addition of drain tile at select areas. The addition of tile would M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc City of Albertville City Council Minutes July 7,2008 Page 11 of 17 be a change order for approximately $15,000, of which 50% would be Albertville's responsibility. Assistant CiZ Engineer Nafstad noted that he has been informed that Otsego is considering including 70 Street NE, between CSAH 19 and 71 st Street NE, as part of the Otsego 2008 Overlay Project and would like Albertville to pay for its share. Otsego's estimates indicate that Albertville's portion of the roadway would cost approximately $56,000 to overlay, if included as part of the overall Otsego project. It was also informally proposed to Albertville, that Otsego would most likely be willing to carry Albertville project costs to allow Albertville time to budget for the project. Staff have reviewed the condition of 70th Street NE, between CSAH 19 and Kadler Avenue NE, and agrees with Otsego that the roadway is due for an overlay. However, staff believes that the road was built as part of an agreement with MnRoad and is not aware of the requirements and responsibilities set forth in that agreement. Staff has requested a copy of the agreement from the State. Nafstad reported that Otsego will be opening bids on July 8th for the work and award the project in mid to late July. Council members accepted the Assistant City Engineer's Progress Report dated July 1,2008 as presented in the Monday, July 7, 2008 City Council packet. Council gave staff direction to research the sidewalk within the LaBeaux Station Addition whether to allow the street to be constructed with a sidewalk along the east side for now and construct the sidewalk along the west side when the revised site and building plan is submitted to the City. CSAH 37 West Utility Extension Project (RCA) Assistant City Engineer Nafstad stated that staffwas directed to identify several options for the Council to consider regarding the CSAH 37 West Utility Extension Project. Staff came up with three options for the Council to consider, which are: Motion to spread the total CSAH 37 West costs on a developable square footage basis with no City contribution. Staff is directed to bring back an ordinance establishing a separate water and sewer district establishing a utility connection charge with payment triggered when each property plats. The annual incremental increase shall be 6.2 percent. Motion for the City to contribute to the CSAH 37 West Project Lift Station 30 months of total project cost interest from the Sewer Trunk Fund. Further, to direct staff to spread the remaining CSAH 37 West costs on a developable square footage M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 120f17 basis. Staff is directed to bring back an ordinance establishing a separate water and sewer district establishing a utility connection charge with payment triggered when each property plats. The annual incremental increase shall be 6.2 percent. Motion for the City to contribute 50% of the cost of the CSAH 37 West Lift Station. Further, to direct staff to spread the remaining CSAH 37 West costs on a developable square footage basis. Staff is directed to bring back an ordinance establishing a separate water and sewer district establishing a utility connection charge with payment triggered when each property plats. The annual incremental increase shall be 6.2 percent. Nafstad went on to report that all three (3) options spread the remaining costs on a developable square footage basis payable upon connection with an incremental increase of 6.2%. After Council discussion, the following motion was made regarding the CSAH 37 West Utility Extension Project. MOTION BY Council member Wagner, seconded by Council member Fay for the City to contribute 25% of the cost of the CSAH 37 West Lift Station. Further, to direct staff to spread the remaining CSAH 37 West costs on a developable square footage basis. Staff is directed to bring back an ordinance establishing a separate water and sewer district establishing a utility connection charge with payment triggered when each property plats. The annual incremental increase shall be 6.2 percent. Motion carried unanimously. LEGAL Accept the City Attorney's Report City Attorney Couri asked the Council if they had any questions or concerns regarding the June 30,2008 Attorney's report that was submitted in the July 7, 2008 Council packet. There were no comments or concerns from the Council regarding the City Attorney's report. Council members accepted the City Attorney's Report dated June 30, 2008 as presented in the Monday, July 7, 2008 City Council packet. CITY COUNCIL Council member Berning - Park Update Council member Berning turned it over to Assistant City Engineer Nafstad to report on the park. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 2 I, 2008 City of Albertville City Council Minutes July 7, 2008 Page 13 of 17 Assistant City Engineer Nafstad brought to the Council's attention the fact that staff has been exploring options and concepts to improve Central-City Park's parking area and would like Council direction as to whether or not further evaluation of potential improvements are desired. Conceptual improvements include the following: . An improved parking layout with a defined perimeter . Controlled access (one entrance) . Grading to improve drainage and reduce maintenance . Added green space . A potential land swap . Additional aggregate surfacing Assistant City Engineer Nafstad stated that staffwill report back at a future meeting with a conceptual improvement plan for Central-City Park. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7,2008 Page 14 of 17 ADMINISTRATION Accept the City Administrator's Written Report City Administrator Kruse brought to the Council's attention the costs associated with the 800 MHz Radios, which Wright County has notified staff what the City's cost associated with the radio units would be. The Fire Department needs 26 radios and one base station with a cost of $81,300. Wright County is offering to provide financing at 5% interest over a three year period. Kruse went on to report on the Phil Morris or Albertville Marketplace Development. Kruse informed the Council that Mr. Morris has requested the City to finance $111,000 of his $148,640 SAC and WAC fees. Council directed staff to prepare a resolution for the next Council meeting similar to Space Aliens (Field Plaza). The City has implemented financial assistance by allowing the applicant to assess the SAC and WAC fees to the property over a three year period. Council agreed to allow Mr. Morris the opportunity to Special Assess the SAC and WAC fees for the proposed Emma Krumbee's Restaurant as Council feels this would be an asset to Albertville. St. Michael Library - discuss funding and priority status City Administrator Kruse informed the Council that he will be meeting with City Administrator Derus regarding the funding and status of the St. Michael Library. Kruse would report back to Council the outcome of the meeting. Wireless Committee (discussion on outcome from the Committee of the Whole Workshop) City Administrator Kruse asked for Council direction whether to move forward with a study for a Wireless option within Albertville. Council directed staff to move forward with the study for a potential Wireless opportunity in Albertville. Guardian Angels Senior Housing (discussion on outcome from the Committee of the Whole Workshop) City Administrator Kruse stated that the Maxwell Research has put together and presented to Council a study regarding Senior Housing within the Albertville city limits. Kruse noted that staff was looking for Council direction on whether to continue the potential of Senior Housing within the Albertville city limits. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7,2008 Page 15 of17 Council agreed a Senior Housing Development would be beneficial within the City of Albertville. MOTION BY Council member Berning, seconded by Council member Vetsch to move forward pursuing a Senior Housing Development similar to Guardian Angels that was presented at the July 7,2008 Committee of the Whole Workshop. Motion carried unanimously. Central-City Park Curfew Hours or Park Hours Council member Vetsch noted that the Central-City Park is supposed to be closed at 10:00 p.m. On one occasion Vetsch noted there was no softball activity at 11 :00 p.m., yet the lights were on and people were just talking. On another occasion the ballfield lights were left on at 12:00 p.m., and this time there was no one around. Kruse reported that staff would contact Sandy Greninger and bring it to her attention. Secondly, staff would do their best to find out who the contacts are for the various leagues and notify them of the situation. Slumberland Invoice from the City for POD City Administrator Kruse informed the Council that Slumberland recently applied for an Administrative Permit to allow for a POD to be placed within their parking lot to collect used furniture for charity. The manager of Slum berland was sent an invoice for the professional fees associated with the application. Slumberland is requesting the Council to waive the $50.00 application fee as this was for a charity. MOTION BY Council member Berning, seconded by Council member Wagner to waive the $50.00 Administrative Application Fee from the Slumberland POD Invoice. Motion carried unanimously. 2005 Albertville City Code Section that pertains to the height of long grass-weeds Council member Fay had a concern regarding the vacant commercial lot between Cu1vers and 2nd Wind. In 2007, it appeared to be maintained but does not seem like anyone is mowing or maintaining the lot this summer. Staff stated they would investigate as to whether written notification has been sent to the property owner. Ifnot, staffwill see that the property owner receives written notice to maintain the lot. M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 2 I, 2008 City of Albertville City Council Minutes July 7, 2008 Page 16 of 17 CITIZENS OPEN FORUM - no concerns to be continued ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Klecker asked the Council to review the upcoming meetings and calendar of events. Council member Berning commented that he would not be able to attend the July 21, 2008 Committee of the Whole & Albertville Fire Department meeting or the July 21, 2008 regular City Council. July 2008 4 all day 7 6:00 p.m. 7 7:00 p.m. 8 7:00 p.m. 14 6:00 p.m. 21 6:00 p.m. 21 7:00 p.m. 28 6:00 p.m. 28 7:00 p.m. August 2008 4 7:00 p.m. 11 6:00 p.m. 12 7 :00 p.m. 18 7:00 p.m. 25 6:00 p.m. 25 7:00 p.m. September 2008 1 all day 4 7:00 p.m. 11 6:00 p.m. 12 7:00 p.m. 18 7:00 p.m. 25 6:00 p.m. 25 7:00 p.m. Independence Day observed - City Offices closed Committee of the Whole & Albertville Wireless Committee City Council meeting Planning and Zoning Commission meeting STMA Ice Arena Board meeting Committee of the Whole & Albertville Fire Department City Council meeting Joint Powers Water Board meeting Committee ofthe Whole Workshop (tentative) City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) Labor Day observed - City Offices closed City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) M:\Public Data\City Counci1\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 City of Albertville City Council Minutes July 7, 2008 Page 17 of 17 ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn the Monday, July 7, 2008 regular City Council meeting at 9: 17 p.m. Motion carried unanimously. i?~:;k2~~ Ron Klecker, Mayor ~,.~ Bridget MIller, tty Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\M 07-07-08 Approved.doc Agenda Item No.6. Meeting Date July 21, 2008 Albertville City Council July 7, 2008 Public Attendance Record ~~~:':-~': PRINT Name Address City Jane Smith 1325 Any Street NE Albertville John Doe 1295 Your Street NE Annandale M:\Public Data\City Council\2008 Public Hearing Attendance.doc ~ (J1. rk~. Complete a "Request to Speak" card if you want to speak to the council regarding an item that is not on the a enda No - agenda item Yes - car(s) speeding