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2009-01-05 CC Minutes ~ A.J~~!:!UL€ ALBERTVILLE CITY COUNCIL JANUARY 5, 2009 MINUTES ALBERTVILLE CITY HALL 7:00 PM PLEDGE OF ALLEGIANCE - CALL TO ORDER Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Council members Tom Fay, Dan Wagner, and Larry Sorensen, Finance Director Tina Lannes, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: Council member John Vetsch, City Attorney Mike Couri, City Planner Al Brixius, Assistant City Engineer Adam Nafstad RECOGNITIONS - PRESENTATIONS - INTRODUCTIONS Mayor Klecker acknowledged the two members in the audience who were Ms. Arvilla Klecker and Deb Schreiner with the Crow River News. CITIZEN FORUM Mayor Klecker asked if there was anyone in the audience that wanted to discuss an item with the Council that was not already on the agenda. Neither of the two individuals had questions or concerns that were not already on the agenda. AMENDMENTS TO THE AGENDA Mayor Klecker asked if there were any amendments to the agenda, which no items were added or removed from the agenda. Klecker then asked for a motion to approve the agenda as presented. M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc City of Albertville City Council Minutes January 5, 2009 Page 2 of7 MOTION BY Council member Wagner, seconded by Council member Sorensen to approve the Monday, January 5, 2009 regular Albertville City Council agenda as presented. Motion carried unanimously. MINUTES December 15, 2008 regular City Council minutes Mayor Klecker asked the Council if there were any changes to the December 15,2008 regular City Council minutes. Hearing no comments regarding the December 15,2008 regular City Council minutes, Klecker entertained a motion to approve the minutes as submitted in the Council packet. MOTION BY Council member Wagner, seconded by Council member Fay to approve the Monday, December 15,2008 regular City Council minutes as presented, which will be printed and signed; then the signed copy will be scanned and the electronic scanned version will be kept on file in the office of the City Clerk that will serve as the official copy. Motion carried unanimously. CONSENT AGENDA . CONSENT AGENDA All items with an asterisk (.) are considered to be routine in nature by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Mayor Klecker inquired if the Council members or staff wanted any of the items pulled from the January 5, 2009 Consent Agenda. The following item was pulled from the Consent Agenda for further discussion and or clarification on appointments: 8.F.I. Approve Resolution No. 2008- 001 entitled a Resolution Making Appointments to Certain Offices and Positions within the City of Albertville for the Year 2008 and Re-scheduling City Council meetings that Conflict with Legal Holidays and Upcoming Elections. Mayor Klecker invited a Council member to make a motion to approving the January 5, 2009 Consent Agenda pulling the item 8.F.I. MOTION BY Council member Wagner, seconded by Council member Fay to approve the January 5, 2009 Consent Agenda pulling item8.F.I., which the items will be removed from the General Order of Business and considered in its normal sequence on the agenda and will require a separate motion. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc City of Albertville City Council Minutes January 5, 2009 Page 3 of7 DEPARTMENT BUSINESS FIRE DEPARTMENT - no comments PUBLIC WORKS DEPARTMENT - no comments UTILITIES DEPARTMENT (WWTP) - no comments BUILDING DEPARTMENT - no comments FINANCE DEPARTMENT . Approve the Monday, January 5, 2009 Payment of Claims (bills) for check numbers 026565 to 026572 MOTION BY Council member Wagner, seconded by Council member Fay authorizing the Monday, January 5, 2009 Payment of Claims (bills) for check numbers 026565 to 026572 as presented except the bills specifically pulled, which are passed by separate motion; and; authorize payment of all just claims received by December 31, 2008 (year-end closeout) except the bills specifically pulled, which if pulled from the Consent Agenda will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda. The checks will be signed by the authorized personnel and scanned with supporting documents; the electronically scanned version will be kept on file in the office of the Finance Director that will serve as the City's official record. Motion carried unanimously. . Approve Resolution No. 2009-002 entitled a Resolution Making Appointments to Corporate Authorized Signers for the City of Albertville for the Year 2009 MOTION BY Council member Wagner, seconded by Council member Fay to approve Resolution No. 2009-002 entitled a Resolution Making Appointments to Corporate Authorized Signers for the City of Albertville for the Year 2009 as presented except those items specifically pulled, which if pulled from the Consent Agenda will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda; which will be printed and signed; then the signed copy will be scanned and the electronic scanned version will be kept on file in the office of the City Clerk that will serve as the City's official record. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc City of Albertville City Council Minutes January 5, 2009 Page 4 of7 Accept Semi-monthly Financial Reports Finance Director Lannes began by reporting as of December 30, 2008 the accounts receivable outstanding is $109,637.48. Lannes went on to say the majority of the over 90 days are due from Albertville Holdings, Edina Development, Gold Key, Schuett Group (Senior Housing Development), Terra Development (LaBeaux Station), and Towne Lakes. The two that may not be collected are Edina Development and Gold Key. City Administrator Kruse asked Lannes to report on the recent State Aid Loss. Lannes proceeded to inform the Council that The State of Minnesota has notified the City that they will not be making the second half of the Market Value Credit, which is generally payable in December. The amount the City will loose is $48,436, which the City will have to work on how to minimize the impact on the reserves. Council questioned how the State calculates the amount of State Aid. Lannes explained it is determined by the Levy. It is based on a percentage, which was set at 4% ofthe levy that the Council approved. Council summarized by stating the larger the levy that is approved results in a bigger hit on the amount that is lost in State Aid, which staff agreed with Council's interpretation. CITY CLERK Approve Resolution No. 2009-001 entitled a Resolution Making Appointments to Certain Offices and Positions within the City of Albertville for the Year 2009 and Re-Scheduling City Council meetings that Conflict with Legal Holidays Mayor Klecker wanted to clarify his intentions on the appointment to the STMA Hockey Board representatives. Klecker stated he wanted Tom Fay to remain on the board from January to June, at which time Dan Wagner would take over and Larry Sorensen act as the second representative from July to December. Tom Fay would serve as an alternate on the board from July to December. Council member Wagner had a question regarding the Joint Powers Water Board appointment. It was Wagner understands that he was supposed to have been appointed to the JPW Board. Council member Fay explained that it was originally suppose to have been Larry Sorensen, who commented that he was being appointed to quite a few Boards and Commissions; therefore, Fay said he would be the representative on the Joint Powers Water Board. Upon hearing the clarification and discussion from the Council; Klecker made a motion to approve Resolution No. 2009-001 as amended, and was looking for a second. The following motion was then made: M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc City of Albertville City Council Minutes January 5, 2009 Page 5 of7 MOTION BY Mayor Klecker, seconded by Council member Fay to approve Resolution No. 2009-001 entitled a Resolution Making Appointments to Certain Offices and Positions within the City of Albertville for the Year 2009 and Re-Scheduling City Council meetings that Conflict with Legal Holidays as amended except those items specifically pulled, which if pulled from the Consent Agenda will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda; which will be printed and signed; then the signed copy will be scanned and the electronic scanned version will be kept on file in the office of the City Clerk that will serve as the City's official record. Motion carried unanimously. CITY COUNCIL Oral Update on the December 22,2008 Joint Powers Water Board meeting (Ron Klecker and or John Vetsch) Ron Klecker stated there was not too much to report from the December 22,2008 Joint Powers Water Board meeting. The one subject that was of interest was the addition of Well No.9. This is the first time something like this has been done. Well No.9 will serve as a holding Well, which will store treated water. Over the winter months the Joint Powers Water Plant (Veolia) will treat water and pump it into Well No.9. The water will stay there until the summer months when water usage is higher, at which point Veolia will pump the water from the Well and down the lines to the residents or businesses to use. Council did there best to understand how this was going to work. Council inquired how the Well was created and was curious on how to monitor the level. Klecker explained the Well was emptied of the current water supply and will be replenished with treated water. Again, this is a new way of storing water and unknown if there is the slight potential of other entities tapping into the water. PLANNING AND ZONING - no comments ENGINEERING - no comments LEGAL - no comments M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc City of Albertville City Council Minutes January 5, 2009 Page 6 of7 ADMINISTRATION Accept the City Administrator's Written Report City Administrator Kruse began by complimenting staff on a job well done. Kruse informed the Council that City Attorney Couri prepared and or recorded approximately 20 documents with the Downtown Railroad Plat. It was somewhat ofa challenge to obtain all of the property owners' signatures for the Plat, as staff discovered one property owner's health was not good. Staff did; however, hear from another individual who was Power of Attorney and Couri coordinated obtaining the appropriate paperwork to document the signature. Kruse went on to discuss 1-94 by informing the Council that Mn DOT district Engineer signed Albertville's Layout approval. Kruse inquired if the Council would be interested in meeting with Tinklenberg and setting a workshop regarding the 1-94 ramp project. Kruse reported that he has put in a request for a cost estimate to develop plans and specifications to bid the westerly 1-94 phase. Council reviewed the calendar and came to the consensus of discussing the 1-94 following the next regular Council meeting, which is set for Tuesday, January 20. Another suggestion made by Kruse was to set a workshop to discuss Council's goals and expectations. Again, it was recommended to hold the meeting following the Tuesday, January 20 regular Council meeting. As an outcome of the meeting, staff could compile a list of what Council's goals and expectations are to be discussed at future workshops. CITIZENS OPEN FORUM - no comments ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Klecker asked the Council to review the upcoming meetings and calendar of events. January 2009 5 6: 15 p.m. 5 7:00 p.m. 12 6:00 p.m. 13 7:00 p.m. 19 all day 20 7:00 p.m. 26 6:00 p.m. 26 7:00 p.m. Swearing in of the newly elected Council members City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting Martin Luther King, -!!;;..~. D... a. o.bserved - City Offices closed City Council meeting ___ Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc City of Albertville City Council Minutes January 5, 2009 Page 70f7 February 2009 2 7:00 p.m. 9 6:00 p.m. 10 7:00 p.m. 16 all day 17 7:00 p.m. 23 6:00 p.m. 23 7:00 p.m. March 2009 2 7:00 p.m. 9 6:00 p.m. 10 7:00 p.m. 16 7:00 p.m. 23 6:00 p.m. 30 7:00 p.m. ADJOURNMENT City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting Presidents' Day observed - Ci . Offices closed City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Powers Water Board meeting Cities of Albertville & St. Michael and STMA School Board Joint Workshop (tentative) MOTION BY Council member Wagner, seconded by Council member Sorensen to adjourn the Monday, January 5, 2009 regular City Council meeting at 7:30 p.m. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2009 Minutes\M 01-05-09 Approved.doc Albertville City Council January 5, 2009 Public Attendance Record Page 1 Complete a "Request to Speak" card if you PRINT Name Address City want to speak to the council regarding an item that is not on the a2enda Jane Smith 1325 Any Street N E Albertville No - agenda item John Doe 1295 Your Street NE Annandale Yes - car(s) speeding i\ ';-' v'{ I \ 11 K (e c-J", .'~ A16 e "'+V;, l\e . M:\Public Data\City Council\2009 Public Hearing Attendance.doc