2011-04-18 CC Minutes Nbertvi11e
ALBERTVILLE CITY COUNCIL
April 18, 2011
MINUTES
ALBERTVILLE CITY HALL 7:00 PM
CALL TO ORDER — PLEDGE OF ALLEGIANCE
The Mayor led with the pledge of allegiance followed by the opening of the meeting at 7:01 p.m.
ROLL CALL
PRESENT: Mayor Mark Meehan, Council members John Vetsch, Larry Sorensen, and Dan
Wagner
STAFF MEMBERS PRESENT: City Planner Alan Brixius, City Attorney Mike Couri, Public
Works -Parks Maintenance Supervisor Tim Guimont, City Administrator Larry Kruse, Finance
Director Tina Lannes, Utilities Department Superintendent John Middendorf, City Clerk Bridget
Miller, City Engineer Adam Nafstad, and Building Official Jon Sutherland
ABSENT: Council member Jillian Schommer
CITIZEN FORUM
Tammy Tupper at 10452 Karston Circle NE commented about the STMA Ice Arena finances,
which she wanted to make sure the Arena funds were separate from the City's budget/finances.
Tupper challenged the costs associated with the operations of the ice arena as the STMA Youth
Hockey Association pays $185 per hour for ice time. She stated that it is hard on the kids
traveling to other communities during the week when they need to get up for school the next day.
Staff confirmed that the STMA Ice Arena revenue and expenditures are coded separately from
the City's revenue and expenses. Staff continued by stating there is a monthly financial
statement and an annual audit of the City's financial records, which the 2010 Audit is being
presented tonight. The STMA Ice Arena is included in the audit.
The Council encouraged Ms. Tupper to stay for the presentation of the 2010 City Audit that will
provide information on how much money the STMA Ice Arena brought in during the 2010
calendar year.
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Ellen Schreder at 510 Meadowlark Road of St. Michael was hoping to see the `Social Host
Ordinance' on the City Council agenda for review and consideration. Schreder knew that the
Council had discussed a similar ordinance a couple of years ago following the incident on CSAH
19 where a teenager lost their life.
As Ms. Schreder went on to explain, she noted that she was in contact with Larry Kruse the City
Administrator regarding putting the `Social Host Ordinance'on a workshop session that was held
earlier this month. Schreder informed the Council there have been 59 cities and 14 counties in
the State of Minnesota that have passed some type of a `Social Host Ordinance' as of February
2011. Schreder continued with the fact that there is a bill in the House and the Senate that is
under discussion at the State level, which may not be successful as in the cities and counties.
Mayor Meehan thanked Ms. Schreder for her concern in getting some guidelines out there for
parents to become more responsible for their actions. Meehan acknowledged the effort Schreder
has put into the support of the passing of a `Social Host Ordinance'; however, concluded with
the comment that the City most likely would not be adopting a `Social Host' ordinance.
Dan Dixon, CEO/President of Guardian Angels of Elk River informed the Council that the
Guardian Angels is a faith -based non - profit senior service that owns 15 acres at the intersection
of Kassel Avenue NE and CSAH 18 (Jason Avenue NE) in the Albertville city limits. Dixon
continued with the comment that the organization continues to have a strong desire to construct a
47 -unit Senior Project. Mr. Dixon reported that they are requesting Council support to continue
with the project.
Dixon reported that the Guardian Angels has been waiting to develop services in Albertville for
the frail seniors that need assisted living and memory care; however, we are waiting for the
housing market to rebound from the current housing economic down turn. According to
Northland Securities; there have been no tax exempt industrial revenue bonds sold for senior
housing of $5 million dollars or greater since before Thanksgiving 2010. It was Guardian
Angels goal to get the Phase One started this summer and open the doors in 2012.
There is some hope after all, as the Department of Housing and Urban Development (HUD) has
recently announced their Notice of Funding Availability (NOFA) for HUS's fiscal year 2010
Section 202 Supportive Housing for the Elderly Program, the Housing Act of 1959. The
Minnesota Minneapolis HUD office has been allocated 116 units for this funding cycle, and
Albertville is defined in this area.
To conclude, Dan Dixon was looking to the Council for continued support with the Guardian
Angels submittal of the HUD Section 202 housing application for the 15 acres located off of
Kassel Avenue NE and CSAH 18 (Jason Avenue NE) for a sustainable quality senior network
service project.
CMs WagnerNetsch motioned to acknowledge that the Albertville Council continues their
support of the Guardian Angels of Elk River as they submit the Housing and Urban
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Development Section 202 application for the Senior Housing Development that is being
proposed for construction within the Albertville city limits. Motion carried unanimously.
AMENDMENTS TO THE AGENDA
Mayor Meehan noted the amendments to the April 18 agenda are: Under Citizens Open Forum —
Guardian Angels 47 -unit Senior Project; Planning — Parkside Commercial — Veterinarian Clinic
allowing for overnight care; Administration — Compost Site allowing abutting Otsego residents'
use; and, Continuing the discussion on the Kartson Cove 3 rd Addition.
CMs Wagner /Sorensen motioned to approve the Monday, April 18, 2011 agenda as amended
adding 3.C. Guardian Angels Senior Project; 6.H.1. Parkside Commercial — Veterinarian Clinic;
6.K.5. Albertville Compost Site; and 6.K.6. Karston Cove 3 rd Addition. Motion carried
unanimously.
PRESENTATION OF THE 2010 AUDIT (KDV)
Matt Mayer with Kern, DeWenter, Viere, Ltd. (KDV) thanked the Council for the brief
workshop that was held right before the Council meeting. Mayer explained the main duties of
KDV is to audit the accompanying financial statements of the governmental activities, the
business -type activities, each major fund and aggregate remaining fund information of the City
of Albertville as of the year ended December 31, 2010. Collectively comprised you will find the
City's basic financial statements as listed in the Table of Contents. These financial statements
are the responsibility of the City's management. KDV's responsibility is to express opinions on
these financial statements based on our audit.
Mayer noted that KDV conducted the audit in accordance with the U.S. Generally Accepted
Auditing Standards (GAAS). An audit includes examining, on a test basis, evidence supporting
the amounts and disclosures in the financial statements. The audit also includes assessing the
account principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation. KDV believes the audit provides a reasonable basis for
our opinions.
Mayer congratulated the City of Albertville who submitted a Comprehensive Annual Financial
Report, otherwise known as a CAFR, and was awarded this Certificate of Financial Reporting
Achievement two (2) years in a row. This document is reviewed by the State of Minnesota
Government Finance Officers Association (MGFOA). There are a minimum number of
government entities that submit a CAFR for the Achievement Award. Once again, Albertville
City Council should take pride in receiving such an award. Achieving such an award is
beneficial when obtaining Government Obligation (GO) Bonds or other financial aids the City
may look for assistance in obtaining similar to the current refinancing of GO Bonds.
As Mayer continued, he focused on the Financial Highlights, which were:
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• The assets of the City exceeded its liabilities at the close of the more recent fiscal year by
$47,097,929 (net assets). Of this amount, $13,788,979 (unrestricted net assets) may be
used to meet the City's ongoing obligations to citizens and creditors.
• The City's total net assets decreased $690,659. This entire decrease is attributable to the
governmental activities.
• As of the close of the current fiscal year, the City's governmental funds reported
combined ending fund balances of $13,368,793, an increase of $1,344,431 in comparison
with the prior year. Approximately 66 percent of this total amount, $8,794,039, is
available for spending at the City's discretion.
• At the end of the current fiscal year, unreserved fund balance for the General fund was
$1,070,100, or 41 percent of total General fund 2010 expenditures.
• The City's total debt decreased $716,838 or 5 percent during the current fiscal year. The
decrease was attributable to annual debt service payments.
Mayer went over the pie chart found on page twelve (12) of the Management Letter that notes
where funds are collected from, 72% comes from Property Taxes, 12% is from Charges for
Services, 3 %n Intergovernmental, 7% is from License and Permits, 5% is Miscellaneous, 1% from
Special Assessments.
Mayer reviewed areas of the report that included the Sewer fund that is separate from the Sewer
Access Charge fund (204). There was minimal discussion on the Water Access Charge fund as
this is primarily management and maintained by an entity known as a Joint Powers Water Board
(JPWB), of which the City forwards funds Albertville collects to JPWB for operating expenses
that are associated with the running of the Water Treatment Plant.
The Council wanted Mayer to go over the STMA Ice Arena portion of the 2010 Audit that noted
minimal revenue or profit for the 2010 calendar year. Mayer commented there are no publicly
owned ice arenas that are profitable.
Council member Wagner wanted Mayer to repeat the comment, so Mayer reiterated clearly for
all members to hear `There are no publicly owned ice arenas that are profitable.' Mayer added
that the STMA Ice Arena is not a city owned operation. It is jointly owned by three (3) entities
that are the City of Albertville, City of St. Michael, and the STMA School District 885.
Mayer continued with the overview of the Financial Statements reporting that discussion and
analysis is intended to serve as an introduction to the City's basic financial statements. The
City's basic financial statements comprise of the three components; 1. government -wide
financial statements, 2. fund financial statements, and 3. notes to the financial statements. In
addition, there is An Independent Auditor's Report and a Management Letter that is prepared by
KDV, and a Comprehensive Annual Financial Report (CAFR) that was prepared by the
Albertville city staff with assistance from Abdo, Eick & Meyers LLP.
Mayer proceeded with the weakness found within Albertville's financial reporting on page four
(4) of the Management Letter that includes and is not limited to the segregation of duties. There
are four areas related to each transaction cycle that should be segregated: authorization, custody,
recording, and reconciliation. During the year ended December 31, 2010, the City had a lack of
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segregation of accounting duties due to a limited number of office employees. This lack of
segregation of duties can be demonstrated in a number of areas that KDV has identified on page
4 of the Management Letter. The Finance Director has access to a large portion of the City's
finance accounting procedures, with some of the duties being performed by the Administrative
Assistant II and the Building Technician. If the duties continue to be performed with limited
segregation, it will eventually be reported as a weakness, which could reduce the City's rating to
qualify to GO Bonds.
Mayer reported on the Inter -fund Activity noting this is one of two forms: Reciprocal or
Nonreciprocal. KDV has noticed the Sewer Access Charge (SAC) fund has been lending money
to other various funds over the course of the last several years. At December 31, 2010 the
amount totaled $3,638,990. KDV is recommending a review of all the City's inter -fund loans to
determine whether they meet the `reciprocity' test. If the inter -fund loan does not meet the
criteria as `reciprocity' it should be labeled as a permanent transfer, or a formal long -term inter -
fund loan with repayment terms specified, including dates and any interest charged.
Mayer looked to the Council for any additional questions, concerns, or comments related to the
2010 Audit that was conducted by KDV on the City of Albertville's financial accounting
activity.
Council thanked KDV for the thorough job of conducting and preparing the 2010 City of
Albertville Audit, and reiterated that a publicly owned Ice Arena is a non -profit enterprise.
CMs Sorensen/Wagner motioned to approve /accept the 2010 Audit that was conducted and
prepared by Kern, DeWenter, Viere, Ltd. of the City of Albertville's financial accounting
activity that included the STMA Ice Arena. Motion carried unanimously.
W ONSENT AGENDA
All items with an asterisk (0) are considered to be routine in nature by the City Staff and will
be enacted by one motion. There will be no separate discussion of these items unless a Council
member or citizen so requests. In such event, the item will be removed from the General Order
of Business and considered in its normal sequence on the agenda.
No motion necessary as there were no items under the Consent Agenda.
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DEPARTMENT BUSINESS
CITY COUNCIL
Oral Update on Family Youth Community Connections
Mayor Meehan asked if there was a Council member present that attended the FYCC meeting. It
was noted that Council member Schommer attended the meeting and is not present to report.
Schommer could update the Council at the May 2 meeting.
STMA Ice Arena Board meeting
Council member Sorensen and Wagner commented there is not much more to report at this time.
The Board is reviewing the 2011 STMA Ice Arena Budget and would like to give the Hockey
Association a number (fund raising- donation) in order for the projected Second Sheet of Ice
Project to move forward.
Oral Update on the Planning and Zoning Commission meeting
Council member Wagner began with the main topic of the Planning Commission, which was the
amendment to the Temporary Outdoor Music Permit. The Commission will be sending forward
their recommendation to reduce the buffer from 400' to 300'. Included in the language will be
the Friendly City Days weekend, which Wagner gave his opinion that this is a City /Community
event and allowing the business owners to have a Temporary Outdoor Music permit would take
away from the activities within the park. Friendly City Days generates enough noise during the
weekend and this may add to the level.
City Planner Brixius confirmed that the Temporary Outdoor Music Permit ordinance amendment
will be presented for Council review at the first meeting in May. The other item that was
discussed was the Temporary Off -site Sign Permit. The Commission had a couple of Albertville
business owners that would like the flexibility to have a Temporary Off -site Sign to get the
message out to the customers there is a special or where they are located. The two (2) business
owners are slightly off the main thoroughfare making it difficult to advertise within the current
guidelines of Temporary Off -site Sign Permits.
Brixius and Wagner both stated this item received a motion but no second to pursue the
amendment. The Council discussed the option of setting something similar to a moratorium on
the Temporary Off -site Sign Permit. For a limited time maybe the City could consider offering
off -site signage.
CMs Wagner /Sorensen motioned to direct staff to research and explore the Temporary Off -site
Sign Permits at a cost not to exceed $1,000 and report back at a future meeting the findings.
Motion carried unanimously.
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)IRE DEPARTMENT
No comments
PUBLIC WORKS -PARKS DEPARTMENT
Authorize staff to replace the 5964 Main Avenue NE roof and soffit at a cost not to exceed
$16,000
Public Works Supervisor Guimont reported that staff has secured two (2) quotes for replacement
of the roof with the low quote from Gutzwiller Construction, a local contractor. The roof is
original and currently leaks. The roof was damaged by a hail storm in 2010. The League of
Minnesota Cities Insurance will pay approximately $12,500 once the roof is replaced. The
additional $3,500 of the $16,000 is to replace and install soffit and fascia on the building.
Guimont noted that the building is used to store equipment and other city things. It is expected
that the building will be around for many years to come, but some day may be a redevelopment
site for something different. Insurance funds will pay for the majority of the project with the
remainder coming from building maintenance reserves.
CMs SorensenNetsch authorized staff to repair /replace the roof of the formerly known Public
Works /Fire Hall Facility located at 5964 Main Avenue NE (next to the Albertville Post Office)
with a green metal roof and soffit with the work to be completed by Gutzwiller Construction at a
cost not to exceed $16,000 with the $12,500 of insurance funds and the balance of $3,500
coming from the general building and maintenance funds.
Approve the purchase and construction of a fence within the Oakside Park (item was added)
Public Works Supervisor Guimont stated he had prepared a Request for Council Action that was
mistakenly dropped from the agenda. Guimont reminded the Council it was requested by the
STMA Youth Softball Association to install an infield fence for safety reasons. The fence would
be two (2) 60' x 6' high runs. The Parks and Recreation Committee approved this project in
2010. City Council gave their consent when the City received the $1,500 donation from the
STMA Youth Softball Association.
CMs Vetsch/Sorensen motioned to authorize the purchase of fencing materials to improve
Oakside Park in an amount not to exceed $2,450 with $1,500 donated by the STMA Youth
Softball Association leaving $850 from the Parks Department funds. Motion carried
unanimously.
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Albertville Compost Site — Otsego restricted use (item was moved from Administration)
Public Works Supervisor Guimont reported there has been some residents from Otsego already
dropping off grass clippings and possibly leaves. The amount has been minimal at this point. It
would be something for the two (2) cities to work together on Albertville offering the compost
site for dropping as Otsego provides Albertville with help in other areas such as the plowing of
MacIver Avenue NE.
City Administrator Kruse informed the Council that staff will prepare a Memorandum of
Understanding that outlines the use of the site. This will include the ability to drop off grass
clippings and leaves in the appropriate areas, which require the removal of the bags and signing
in. Public Works staff will monitor the sign -in sheets and the amount of compost that is
accumulating. Guimont wanted to make it clear it would be for dropping off only. Otsego
should not be allowed to remove the completed compost/dirt or any wood chips.
Council directed staff to proceed with the Memorandum of Understanding that spells out the
ground rules for Albertville's expectations.
UTILITIES DEPARTMENT
No comments
BUILDING DEPARTMENT
Accept the Building Official's March 2011 Report
Mayor Meehan asked the Council if they had any questions or concerns regarding the Building
Official's report. Meehan thanked the Building Official for the updated report.
FINANCE DEPARTMENT
Authorize the Monday, April 18, 2011 Payment of Claims (bills)
Mayor Meehan asked the Council and staff if there were any questions regarding the payment of
claims.
Council member Wagner had a simple question regarding the Bobcat as to whether this was the
annual program staff has in place. Staff reported that was correct, it is the Bobcat program that
was set up.
CMs WagnerNetsch motioned to authorize the Monday, April 18, 2011 Payment of Claims
(bills) for check numbers 029636 to 029676 in the total amount of $118,487.95 as presented, that
will be scanned with supporting documents; the electronically scanned version will be kept on
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file in the office of the Finance Director that will serve as the City's official record. Motion
carried unanimously.
Approve Resolution No. 2011 -011 entitled a Resolution Transfer Funds
Finance Director Lannes reported these are the standard transfers that were brought up at the last
meeting. It is clearly noted the amount that is being transferred from a specific fund and where
the money is being designated or transferred to.
CMs Vetsch/Sorensen motioned to approve Resolution No. 2011 -011 entitled a Resolution
Transfer Funds with detail information below:
• Transfer $80,000.00 from the General Fund No. 101 to Fund No. 468 I -94 Project Fund;
and,
• Transfer $570,056.98 from the General Fund No. 101 to Fund No. 102 Capital Outlay
Fund; and,
• Transfer $24,241.02 from the Closed Capital Projects Fund No. 400 to Fund No. 492
Industrial Park 52n Street Project Fund ; and
• Transfer $35,445.29 from the 70 Street Project Fund No. 497 to Fund No. 400 Closed
Capital Project Fund; and,
• Transfer $3,552.21 from the Sewer Access Fund (SAC) No. 204 to Fund No. 501 Phil
Morris Lift Station Project Fund; and,
• Transfer $9,543.67 from the Franklin Sewer Project Fund No. 504 to Fund No. 400
Closed Capital Projects Fund; and,
• Transfer $39,172.64 from 1999A GO Improvement Bond Fund No. 355 to Fund No. 300
Closed Bond Fund; and;
• Transfer $80,470.00 from Sewer Access Fund (SAC) No. 204 to Fund No. 601 Sewer
Fund for bond payment;
Motion carried unanimously.
Approve Resolution No. 2011 -012 entitled a Resolution Authorizing and Documenting Inter -
Fund Loan to Fund Negative Fund Balances
Finance Director Lannes went into more detail regarding the Inter -Fund Loan to a fund with a
negative balance. Lannes identified each of the following as being short-term or long -term per
the Auditor's recommendation.
This is recognized as a Short-term Inter -Fund Loan from Sewer Access Fund (204) to 1999
Lease Revenue Bond Fund (354) in the amount of $8,606.80 to fund the negative balance
in the debt service fund; and,
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This is recognized as a Long -term Inter -Fund Loan from Sewer Access Fund (204) to
2003A GO Imp Bond Fund (357) in the amount of $1,362,791.02 to fund the negative
balance in the debt service fund; and,
This is recognized as a Short-term Inter -Fund Loan from Sewer Access Fund (204) to City
Hall Revenue Bond Fund (359) in the amount of $12,365.71 to fund the negative balance in
the debt service fund; and,
This is recognized as a Short-term Inter -Fund Loan from Sewer Access Fund (204) to 1 -94
Capital Project Fund (468) in the amount of $525,500.78 to fund the negative balance in
the debt service fund; and,
This is recognized as a Long -term Inter -Fund Loan from Sewer Access Fund (204) to
Prairie Run Capital Project Fund (473) in the amount of $826,986.66 to fund the negative
balance in the capital project fund; and,
This is recognized as a Short-term Inter -Fund Loan from Sewer Access Fund (204) to
CSAH 19 North Capital Project Fund (493) in the amount of $112,697.00 to fund the
negative balance in the capital project fund; and,
This is recognized as a Short-term Inter -Fund Loan from Sewer Access Fund (204) to
CSAH 19 & 50 St., South 19 (494) Capital Project Fund in the amount of $147,728.95 to
fund the negative balance in the capital project fund; and,
This is recognized as a Short-term Inter -Fund Loan from Sewer Access Fund (204) to
CSAH 37 Utilities Capital Project Fund (503) in the amount of $455,370.75 to fund the
negative balance in the capital project fund;
Lannes concluded with the comment that throughout the year, the City Council approves projects
with plans to issue bonds or some other type of financing at a later time. Inter -fund loans provide
interim financing until the other financing is completed. In some cases inter -fund loans are the
primary source to finance projects that have a very short financing term. An example of this is
carrying assessments for a project for a few years where it is not cost effective to issue new debt.
At least annually, City Staff and auditors review and recommend inter -fund loans /advances to
fund running negative balances so as to remain in compliance with Generally Accepted
Accounting Principles (GAAP).
CMs WagnerNetsch motioned to approve Resolution No. 2011 -012 entitled a Resolution
Authorizing and Documenting Inter -Fund Loan to Fund Negative Fund Balances from Fund 204
(Sewer Access Charge) in the amount of $3,638,988.74 effective December 31, 2010 at an
interest rate of 1.50% to be allocated to the following:
Fund 354 1999 Lease Revenue $8
Fund 357 2003A GO Imp Bond $1,362,791.02
Fund 359 C.H. Revenue Bond $12,365.71
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Fund 468 I -94 Improvement Project $525,500.78
Fund 473 Prairie Run Addition $826,986.66
Fund 493 CSAH 19 & 70th St. (North 19) $112,697.00
Fund 494 CSAH 19 & 50th St. (South 19) $147,728.95
Fund 503 CSAH 37 Utilities $455,370.75
Motion carried unanimously.
CITY CLERK
Approve Monday, April 4, 2011 regular City Council minutes
Mayor Meehan asked the Council and staff if they had any corrections or comments regarding
the list of minutes and notes.
CMs Sorensen motioned to table the approval of the Monday, April 4, 2011 regular City
Council minutes to allow Council member Schommer the ability to comment.
Approve Monday, April 4, 2011 City Council Workshop notes
Mayor Meehan asked to have the workshop notes to reflect the discussion under Karston Cove
3 rd Addition that included the expansion of Winter Park. City Clerk Miller noted the addition
and will amend the Workshop note per the Mayor's request.
CMs WagnerNetsch motioned to approve the Monday, April 4, 2011 City Council Workshop
notes as amended included the discussion of expanding Winter Park into the Karston Cove 3
Addition. Motion carried
Approve the Friendly City Days Committee request to extend the park hours and close various
streets at designated times during the event (June 10 through June 12)
City Clerk Miller reported this is the annual request from the Friendly City Days Committee to
extend the hours of Central -City Park and to partially block off the streets.
CMs WagnerNetsch motioned to approve the Friendly City Days Committee request to extend
the hours in the Central -City Park on Thursday, June 9 to 10:30 p.m.; Friday, June 10 to 1:30
a.m., and Saturday, June 11 to 1:30 a.m.; and, closing down the following streets for the annual
Friendly City Days celebration as follows:
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Street Date(s) Time(s)
58 St. NE (Main Ave. NE to Lander Ave. NE) June 6 -13 All Day
Lander Ave. NE (5 8 St. NE to 11435 5 8 th St. June 6 -13 All Day
NE)
to to
Main Ave. NE (57 St. NE to 59 St. NE) June 10 6:00 p.m. — 2:30 a.m. for
Frida Activities
Lachman Ave NE (57 St NE to 60 St NE) June 10 Fireworks display
Lander Ave NE (57 St. NE to 58' St. NE) June 11 All Day for Sat. Activities
Main Ave. NE (57 St. NE to 59' St. NE) June 11 3:00 p.m. — 2:30 a.m. for
Saturday Activities
Lachman Ave NE, Lamont Ave NE, 57 St NE June 11 Kiddie Parade
Main Ave. NE (50` St. NE to 60" St. NE) June 12 1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
59 St. NE (Barthel Ind. Dr. NE to Main Ave. NE) June 12 1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
Barthel Ind. Dr. NE (51 St. NE to 59 St. NE) June 12 1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
51 St. NE (Barthel Ind. Dr. NE to Main Ave. NE) June 12 1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
60 St. NE (CSAH 37 to Main Ave. NE) June 12 1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
Motion carried unanimously.
Approve a 3.2% Malt Liquor License for Ds Family Pizza located on Kyler Avenue NE
Mayor Meehan asked if the Council had questions regarding the new Liquor License Application
for Ds Family Pizza. There were no comments, so the following motion was made:
CMs SorensenNetsch motioned to the New Application for a 2011 -2012 On -Sale 3.2% Malt
Beverage Liquor License to D Family Pizza contingent upon Minnesota State Alcohol and
Gambling approval, at which time the City Clerk will issue the license. Motion carried
unanimously.
PLANNING
Parkside Commercial — Veterinarian Clinic with Overnight Care (added to the agenda)
City Planner Brixius reported that staff has been approached by a business owner that is
interested in opening a veterinarian clinic within the Parkside Commercial site off of CSAH 19
and 57 Street NE. According to Ordinance No. 2008 -008, Item 4. States `the Animal
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Veterinary Clinics shall be allowed in all three buildings (no. 10904, 10900, and 11004) and
shall read as followings: Animal veterinary clinics (small animal) (with no overnight care) (no
pet boarding), as regulated by chapter 2300 of this ordinance.
Brixius informed the Council that Chip Bauer was present in the audience and is the individual
asking if the Council would allow for overnight care on small pets following a surgical
procedure. Mr. Bauer is aware of the building layout and would utilize the property near the
wetland area for walking dogs to do their business. The staff of the clinic will be responsible for
properly disposing of the body waste from the animals as well as on the parking lot if necessary.
After listening to the proposed business owner the Council made the following motion:
CMs Vetsch/Sorensen motioned to direct staff to draft a `Letter of Understanding' outlining the
conditions for the allowance /authorization for a Veterinary Clinic with Overnight Care to submit
a Building Permit for Tennant Finish within the Parkside Commercial Addition located along
CSAH 19 off of 57 Street NE. Motion carried.
ENGINEERING
City Engineer's Written Project Status Update
Council members had no comments or concerns related to the City Engineer's Written Report.
Acknowledge the requirement of the Minnesota Pollution Control Agency to reduce the total
phosphorus limit discharged from the WWTP to Mud Lake from 1.0 mg /L to 0.06 mg /L within
two permit cycles (10 years); and, direct staff to coordinate reissuance of existing permit with
the MPCA with an interim total phosphorus limit of no less than an average annual
concentration of 0.4 mg /L or annual mass of 514 Kg/yr with an allowable monthly average
concentration of 1.0 mg /L
City Engineer Nafstad acknowledged that the discussion relating to the Albertville Wastewater
Treatment Plant (WWTP) has been brought up at previous meetings. In April 2010, the City's
National Pollutant Discharge Elimination System (NPDES) /State Disposal System (SDS) permit
for the Albertville Wastewater Treatment Plant has expired. The Minnesota Pollution Control
Agency (MPCA) notified the City in October 2010 that they were working on the reissuance of
the permit, but they had determined that the phosphorus discharge limit would be reduced from
the current limit of 1.0 mg /L to 0.06 mg/L. At the same time of the notice the MPCA wanted to
discuss the reduced limit and its implementation.
Staff met a number of times to discuss how to deal with meeting the MPCA's reduction in
phosphorus discharge among other concerns related to the treatment plant. Staff acknowledged
and presented these necessary improvements to the MPCA asking for an agreed interim
recommendation.
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If acceptable to the City, the MPCA's recommendation is to reissue the WWTP permit with the
interim limit. The permit will be valid for five (5) years and the permit to follow will require an
effluent phosphorus limit of 0.06 mg /L prior to its expiration in 2021. The alternative to the
interim limit, for reissuance of the current permit, would be to commit to moving forward with
facility planning.
Staff recommends accepting an interim phosphorus limit as part of the new permit and beginning
to schedule and plan for implementation of the ultimate 0.06 mg/L limit. To allow time to seek
and secure funding for the improvements, staff recommends the following implementation
schedule:
2011 Perform facility review and analysis and pursue funding.
2011/2012 Identify alternatives and perform background investigation, analysis and
piloting.
2013/2014 Complete Facility Plan with alternative analysis.
2015/2016 Continue to pursue funding for recommended improvements or modifications.
2017/2018 Prepare plans and specifications.
2018/2021 Construction of improvements and start up of plant.
These are the KEY ISSUES related to the recommendation:
• Every 5 years the WWTP permit needs to be reissued.
• Within 2 permit cycles (10 years) the MPCA will require a effluent phosphorus
discharge limit of 0.06 mg /L (current limit is 1.0 mg/L).
• Plant improvements prior to 2021 will be required to achieve the reduced discharge
limit.
Staff s last comment was ten (10) years seems like a long time, yet it will go fast.
CMs Sorensen/Wagner motioned to acknowledge the requirement of the Minnesota Pollution
Control Agency to reduce the total phosphorus limit discharged from the WWTP to Mud Lake
from 1.0 mg/L to 0.06 mg /L within two permit cycles (10 years); and, direct staff to coordinate
reissuance of existing permit with the MPCA with an interim total phosphorus limit of no less
than an average annual concentration of 0.4 mg /L or annual mass of 514 Kg/yr with an allowable
monthly average concentration of 1.0 mg/L. Motion carried unanimously.
LEGAL
No comments
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ADMINISTRATION
National Flood Insurance
It was the consensus of the Council to table the discussion of the National Flood Insurance
participation to the May 2, 2011 meeting at which time Council member Schommer would be
present to express her concerns.
E- billIE pay (ACH) Donation Program
City Administrator Kruse commented that the purpose of Albertville Donation Program (ADP) is
to provide an easy way for utility customers to support several community causes by giving the
discount they normally receive to one of four City of Albertville causes.
Kruse continued by stating staff does recommend limiting it to three or four options that reaches
a broad spectrum of residents.
Youth Programs funds will be used for a multitude of Albertville youth groups and
activities whose purpose is to improve the educational and fitness of our youth ages birth
to eighteen years old.
Arena Improvements include Albertville's share of capital building and equipment
operate and expand the STMA Arena.
The Community Kitchen/Meeting Room Equipment Fund will be used to equip the City
Hall kitchen and multi - purpose room.
Food Shelf and designated providers, provides Albertville area residents with food
staples.
CM Sorensen/M Meehan motioned to approve the program entitled Albertville Donation
Program (ADP) whereby utility customers may opt -in to donate the monthly E -bill and E -Pay
(ACH) discount they receive to the following City of Albertville causes: 1) Youth Programs, 2)
Arena Improvements, 3) Community Kitchen/Meeting Room Equipment Fund or 4) Food Shelf
in lieu of receiving the discount on their utility bill themselves with the program starting
effective September 1, 2011, such that programs that receive funds shall meet the public purpose
expenditure requirements outlined in the League of Minnesota Cities October 2010 Public
Purpose Expenses Bulletin.
Operation Round -up
City Administrator Kruse explained the purpose of the Operation Round -up Program is to
provide an easy way for utility customers to support Albertville causes which are not normally
included in the annual budget by rounding their utility bill up to the next whole dollar.
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Customers who choose not to participate may notify the City by phone, email, writing, or in
person to remove their account from the program.
Kruse noted that Wright Hennepin Electric has been doing the program since 1994. Their
program claims: Your pennies make a big difference with Operation Round -up. Visit their web
site and see a list of $2.4 million in donations they have made. Albertville's program would be
similar, but focus on the needs within the City of Albertville.
It appeared to be the consensus of the City Council not to move forward with Operation Round-
up at this time. It was recommended to table the item until Council member Schommer was
present to obtain her thoughts on the program.
5975 Main Avenue NE Building Lease
City Administrator Kruse shared that Acting Out will be done at the end of April; however, Liv
Music has expressed an interest in leasing out the 5975 Main Avenue NE facility. Staff is
looking to the Council for direction and authorization to draft a lease agreement with Josh
Perisian and Richard Greenwaldt to do business at 5975 Main Avenue NE, and authorize the
Mayor and City Clerk to sign the agreement.
CMs Sorensen/Wagner motioned to authorize the Mayor and City Clerk to sign a Building
Lease with Josh Perisian and Richard Greenwaldt doing business as TO BE NAMED. The
terms of the lease shall be a month to month lease with a ninety (90) day written notice to
terminate at a rate of $1,800 per month. The Lessee is authorized to occupy the building just as
soon as they sign the lease, show proof of insurance and make a one month security deposit of
$1,800. Succeeding month's rent shall be due by 25 of the preceding month.
Albertville Compost Site — Otsego (item was added to the agenda)
City Administrator Kruse reported that PW -Parks Maint. Supervisor Guimont met with the
Otsego staff suggesting that Otsego residents located off of MacIver Avenue NE have
authorization to dispose of grass clippings at the Albertville Compost Site. Staff would like
Council direction to enter into a temporary-trial agreement with Otsego to allow the residents to
drop off grass clippings or leaves for a minimum of 1 -year on a temporary basis.
M Meehan/CM Wagner directed staff to prepare a Memorandum of Understanding to the City
of Otsego authorizing residents in the southwest corner only the ability to drop off grass
clippings and leaves for the 2011 year as a temporary-trial basis; whereas, these residents will
sign in when they use the site so that the Albertville Public Works staff can monitor the increase
in volume of compost. Otsego residents will not be allowed to remove compost (dirt) or wood
chips. Motion carried unanimously.
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Karston Cove 3.d Addition (item was added to the agenda)
City Administrator Kruse asked the Council if they are interested in entering into a purchase
agreement to acquire the remaining undeveloped portion of Karston Cove 3` Addition formerly
owned by Woodside Homes, which is currently owned by CentraHomes. Kruse continued by
stating it appears the current market does not support construction of the remaining 29
townhomes and CentraHomes has requested the City refund the remaining $450,000 of cash
escrow in exchange for them giving the City the land.
Kruse noted that during a Council workshop, the Council expressed concern about the potential
of increasing the amount of rental units should the remaining 29 townhomes be developed in that
manner. Kruse informed the Council that the current Development Agreement that in place does
not restrict the Developer's ability to convert from owner occupied townhomes to rental
townhomes.
Again, the Council tabled this item to hear the views from all of the Council members. During
the Workshop Council member Schommer was one that felt there is sufficient rental property
within Albertville.
STMA Youth Hockey Mn Gambling Permit to sell Raffle Tickets from June 9 to September 2011
with a drawing held in September 2011 (item was added to the agenda)
City Clerk Miller reported that Ms. Tupper called to see if the Council would consider approving
a Gambling Permit for the STMA Youth Hockey Association to sell raffle tickets as a way to
raise funds for the Youth Hockey members. The Association would like to begin selling in
conjunction with Friendly City Days and throughout the summer.
CMs Sorensen/Wagner motioned to approve the State of Minnesota Gambling Permit from the
STMA Youth Hockey Association to sell raffle tickets throughout the Albertville city limits from
June 2011 to September 2011 with the drawing to be held at a Fund Raising Event in September
2011. Motion carried unanimously.
ANNOUNCEMENTS and or UPCOMING MEETINGS
April 2011
25 6:00 p.m. Joint Powers Water Board meeting
30 7:00 a.m. Joint Albertville -St. Michael Spring Clean -up Day
(held at the St. Michael PW Facility)
28 6:00 p.m. Joint Powers Water Board meeting
I;1,
Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 1 4 1 3 4 5 6 7
3 € ', 5 6 7 8 9 8 11 12 13 14
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10 13 14 1 15 16 15 17118 19 20 21
17 ` =. '„ 19 20 21 22 23 22 24 25 26 27 28
24 26 27 28 29 30 29 31
May 2011
2 7:00 p.m. City Council meeting
9 6:00 p.m. STMA Ice Arena Board meeting
10 7:00 p.m. Planning and Zoning Commission meeting
12 6:00 p.m. Wright County joint meeting w/Elected Officials
St. Michael City Hall (additional info below)
16 7:00 p.m. City Council meeting - TUESDAY
23 6:00 p.m. Joint Powers Water Board meeting
30 all day Memorial Day observed — City offices closed
Invitation - A few years ago, the Wright County City Administrators' started a County-wide Joint
meeting of all the elected officials to build working relationships. This year's meeting will be at the
new St. Michael City Hall on the evening of May 12, 2011 with a meal by the River Inn. We
will plan for a speaker on a topic of interest to all. More information will be forthcoming.
The menu will be: Country style chicken, Cheesy hash browns, Corn saute, Coleslaw, Fresh fruit
tray, Bread basket
ADJOURNMENT
CMs Wagner /Sorensen motioned to adjourn the Monday, April 18, 2011 regular City Council
meeting at 9:55 p.m. Motion carried unanimously.
Bridget Mill , City Clerk (recording secretary)
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Meeting Date: April 18, 2011
Albertville City Council
A�Ibcrtville
April 18, 2011
Public Attendance Record
Page 1
Complete a "Request
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