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2011-05-02 CC MinutesA,lbertville Smar Town Wing. 8i Uty Uis. 9 ALBERTVILLE CITY COUNCIL May 2, 2011 MINUTES ALBERTVILLE CITY HALL CALL TO ORDER — PLEDGE OF ALLEGIANCE 7:00 PM At 7:02 p.m. the Mayor called the meeting to order, which he asked members to stand for the pledge of allegiance. ROLL CALL PRESENT: Mayor Mark Meehan, Council members John Vetsch, Larry Sorensen, and Dan Wagner; Council member Jillian Schommer arrived at 7:05 p.m. STAFF MEMBERS PRESENT: City Planner Alan Brixius, City Attorney Mike Couri, Public Works -Parks Maintenance Supervisor Tim Guimont, City Administrator Larry Kruse, Finance Director Tina Lannes, Utilities Department Superintendent John Middendorf, City Clerk Bridget Miller, and City Engineer Adam Nafstad ABSENT: none CITIZEN FORUM Mayor Meehan asked if there was anyone in the audience that wanted to speak on something not already on the agenda. AMENDMENTS TO THE AGENDA Meehan asked if there were amendments to the agenda. The following were added under Administration: TKA. Amend Lease Agreement for 5975 Main Avenue NE 7.K.5. Community Gardens Portable Biffs City of Albertville Council Agenda May 2, 2011 Page 2 of 16 7.K.6. Consider Rental of City Hall from June 5, 2011 to September 4, 2011 to Living Hope Church for use of the building to hold church services CMs Wagner/Sorensen motioned to approve the Monday, May 2, 2011 agenda as amended adding TKA. Amend Lease Agreement for 5975 Main Avenue NE; 7.K.5. Community Gardens Portable Biffs; and, 7.K.6. Consider Rental of City Hall from June 5, 2011 to September 4, 2011 to Living Hope Church for use of the building to hold church services. Motion carried unanimously. CONSENT AGENDA CMs Sorensen/Vetsch motioned to approve the consent agenda pulling item 6.13. two (2) One - day Liquor Licenses submitted by Geez Sports Bar & Grill. The following were approved as submitted: A. Approve three (3) One -Day Temporary 3.2% Malt Liquor License applications submitted by the Knights of Columbus for the annual Friendly City Days celebration held from June 10 through June 11, 2011 within Central -City Park C. Release the drain field easement dated August 7, 1980 over Lot 12, Block 2, Barthel Industrial Park, upon the completion of the abandonment of the septic and drain tile system by the City's Public Works Department Motion carried unanimously. ACTION ON PULLED CONSENT ITEMS B. Approve two (2) One -Day 3.2% Malt Liquor Licenses submitted by Geez Sports Bar & Grill for a Kickball Tournament to be held within Central -City Park on May 21 — 22 Council member Sorensen wanted clarification under Key Issues that are on the Request for Council Action. It notes `Central -City Park generally closes at 10:00 p.m. every day with the exception of the annual Friendly City Days event. The application is requesting the park remain open until 11:00 p.m. on Friday, February 11, 201 L' Sorensen asked if that was an oversight from a previous submittal. City Clerk Miller thanked Sorensen for bringing that up, it should not be included as it was from the previous application that was for Friendly City Days. CMs Sorensen/Wagner motioned to approve the two (2) One -day 3.2% Malt Liquor Licenses that were submitted by Curt Gentile of Geez Sports Bar & Grill for a Kickball Tournament that will be held within Central -City Park on May 21 and May 22. Motion carried unanimously. M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 3 of 16 DEPARTMENT BUSINESS CITY COUNCIL Oral Update on Family Youth Community Connections (FYCQ City Administrator Kruse commented that FYCC is going to hire an intern from St. Cloud for the summer at a cost not to exceed $1,000. This hire will assist Sandy with the amount of work over the summer months with the number of activities. Oral Update on the Joint Powers Water Board meeting Mayor Meehan commented that he was unable to attend and looked to Council member Vetsch to report. Vetsch stated that there was not much to report. The main part of the meeting dealt with Well No. 9 that will be put into use by 2012. STMA Ice Arena Update on Funding Council member Sorensen began the conversation noting that City Administrator Kruse provided Wagner and himself with information that related to Bonds for Recreational type structures similar to the STMA Ice Arena. Sorensen commented how the interest rates are higher for these types of operations because of the additional risks involved with being successful. Sorensen stated city staff and the STMA Ice Arena Board were previously looking at 3.25% interest rates on the GO Bonds; however, with the Ice Arena Expansion the rate would be more like 5.5% for the term of the bond. Sorensen admitted that taking the interest rate into account will slow down the speed at accomplishing the construction of the second sheet of ice. Council member Sorensen did want to keep the thought alive with the City's intention to expand the STMA Ice Arena. Sorensen stated that it may take 2+ years for the STMA Youth Hockey Association to raise the funds to contribute to the construction. City Administrator Kruse went over the scenarios provided in the packet with the Youth Hockey raising $lM and the three (3) entities borrowing the remaining $3.5M. Kruse commented this is approximately $500,000 more than estimated, which could be used to help with the debt service. Mayor Meehan encouraged the Council members to share their views on how much of the fund STMA Youth Hockey Association should raise. Sorensen gave his thoughts that $600,000 would be hard enough for the Youth Hockey Association to collect or raise that much. Wagner disagreed with Sorensen and felt the amount should be $1 M, which was agreed upon at the joint meeting. Vetsch wanted to see the STMA School District 885 participate more in the funding as this is more of a school extra -curricular activity. MACity Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 4 of 16 Resident Tammy Tupper of 10452 Karston Circle NE asked who sets the rates for students to participate in sports. Council member Wagner stated it's the STMA School District 885 that sets the rates for the various sports that students participate in. Following the discussion it appeared to be the consensus of the Council that the STMA Youth Hockey should be responsible for raising some of the funds towards the second sheet of ice for the STMA Ice Arena. Council member Sorensen and Wagner felt comfortable reporting to the STMA Ice Arena Board that the Albertville City Council would like the STMA Youth Hockey Association to raise a minimum of $600,000 and committed to raising the balance of $400,000 over the course of the bond or sooner. Council reiterated the concern with keeping the STMA School District in the calculations. FIRE DEPARTMENT No comments PUBLIC WORKS -PARKS DEPARTMENT Oral Update from the Public Works and Parks Maintenance Supervisor Guimont Public Works -Parks Maintenance Supervisor Guimont reported that the streets have been swept. Staff continues to be busy getting ready for the spring -summer maintenance. There are a couple of part-time people helping out. Guimont reminded the Council members that Friday, May 13 is Explore Your Parks Night, which there is a need for additional people to help at the various parks throughout Albertville. UTILITIES DEPARTMENT No comments BUILDING DEPARTMENT No comments FINANCE DEPARTMENT Authorize the Monday, May 2, 2011 Payment of Claims (bills) for check numbers 029687 to 29726 Council member Wagner acknowledged that Finance Director Lannes bolded and had notation about check no. 029722; however, Wagner wanted additional information regarding what the MXity Council\Council Minutes\2011 Minutes\M 05-02-2011 bra approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 5 of 16 fees were for. Wagner stated that he pays fees for his son to participate in hockey and is wondering if this is above and beyond what he pays for. Finance Director Lannes did not have the specific details of the payment as there is only basic information provided on the invoice. Lannes stated that the Council could hold the check for further information or have the STMA Ice Arena Board approve the check at the next meeting that will be Monday, May 9, 2011. Council member Wagner agreed with holding the check that will be brought forward to the STMA Ice Arena Board. There was a question regarding the check made payable to St. Cloud Refrigeration regarding if there is a maintenance agreement or other with the company. Finance Director Lannes reported there is no maintenance agreement with St. Cloud Refrigeration. There were minimal repairs in the past; therefore, staff felt it was not necessary. The maintenance agreement may be something to re -look at. Mayor Meehan asked about the check for City Hall to reboot the server or black box. Finance Director Lannes stated the City got their money's worth with the company's assistance to reboot the server. Lannes began at City Hall with the connection from City Hall to the Fire Hall. Lannes checked the connections and could not quickly identify where the problem was; therefore, called on the company that installed the equipment. It was a black box that was not labeled, so staff and the company went through each box and properly labeled each one for future problems. Council member Schommer wanted additional information on the Property Taxes the City is paying. Schommer challenged why some of the taxes were high for about four (4) of the parcels. Finance Director Lannes clarified that the higher Property Taxes are for the STMA Ice Arena, the parcels owned by the City in the Barthel Industrial Park, and the deferred assessments for lots within the Northwest Commercial Park. The majority of these are commercial or business related parcels; therefore, the taxes are higher based on the calculations for commercial or business property. CMs Schommer/Wagner motioned to authorize the Monday, May 2, 2011 Payment of Claims (bills) for check numbers 029687 to 029721 and 029723 to 029726 in the total amount of $104,366.53 as presented. Check no. 029722 made payable to West Suburban Officials in the amount of $770.00 will go before the STMA Ice Arena Board at the next scheduled meeting, following explanation and approval, the payment will be processed, scanned with supporting documents; the electronically scanned version will be kept on file in the office of the Finance Director that will serve as the City's official record. Motion carried unanimously Approve Resolution No. 2011-013 entitled a Resolution AmendingAlbertville's Depositories Finance Director Lannes informed the Council that the Appointment of Depositories is approved with the Resolution presented at the first meeting of the year that includes all the appointments to certain offices and positions that will be held for the upcoming year. Staff reviews the list and presents amendments when the need arises. Following a recent review and monitoring of the Depositories, staff is making a recommendation to add a Depository to the list, which is M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bra approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda Page 6 of 16 May 2, 2011 recommended the Council approve the addition. Staff maintains the list and retains those members with the best financial benefit of the City. Staff researches the rates being offered and may add new vendors that are offering a better financial package. CMs Sorensen/Vetsch motioned to approve Resolution No. 2011-013 entitled a Resolution Amending the Official Depositories adding First National Bank of Elk River to the list of official depository locations. Motion carried unanimously. Approve the Intangible Assets Policy - GASB Sl and Implementation Finance Director Lannes stated that upon completion of the City's 2010 Annual Audit there was a financial accountability recommendation made by the Auditors. Currently, the City does not have a policy regarding `Intangible Assets'. Staff has prepared a `Intangible Assets Policy — GASB 51' for Council to review and approve. The City will begin the implementation following approval. CMs Wagner/Schommer motioned to approve the `Intangible Assets Policy — GASB 51 and directed staff to begin the implementation of the program so the City of Albertville will be in compliance for the 2011 Annual Audit. Motion carried unanimously. Albertville Donation Operation Round -Up Mayor Meehan reported that this is a program that all residents would be included in on if the Council authorizes staff to implement. This program will take a resident's utility bill and round it up to the next dollar. The additional funds collected would be at the City's discretion to apply towards specified funds. It is recommended to keep the number of donation areas down to four (4) main funds. Council member Sorensen gave an example `Sorensen said if my utility bill is $38.09 it would be rounded up to $39.00. The extra cents would be placed in a donation fund and staff will make the recommendation where the funds would go. Council member Schommer wanted clarification on the fact that all residents would be placed on the program unless they called to opt -out. Finance Director Lannes confirmed the entire city would be placed on the program and it would be up to the individual to contact us to be removed. After hearing about the program, the Council acknowledged it is a good thought and a simple way to raise funds towards the various projects. In reality the timing it not favorable for implementation as the City has already imposed a number of new financial items on the residents. With the recycling and electric fees, it is best to let this Donation Operation Round -up to remain on the back burner until a later date. Mayor Meehan asked for a motion to approve the Donation Operation Round -up to make it official. There was no motion made; therefore, the program dies due to lack of a motion. M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 7 of 16 Accept the Finance Director's Recycling Update Finance Director Lannes was proud to report that with the implementation of the single -sort recycling the amount of tonnage collected has gone up 67% since the changeover. Accept the Finance Director's Financial Report Update Finance Director Lannes went over the financial statements reporting on the General Fund activities from January 1 to March 31, which are the un-audited amounts. Lannes then went over the budgeted 2011 expenditures to 2011 actual noting the areas of difference. Lannes asked if the Council had any questions or concerns relating to the Financial Report submitted in the packet. There were no additional comments made from the Council. CITY CLERK Approve the Monday, April 4, 2011 regular City Council meeting Mayor Meehan wanted to make sure that the Monday, April 4, 2011 City Council workshop notes were approved. City Clerk Miller looked into the situation, with the confirmation from Council member Sorensen; the notes were approved with the amendment of the name of the city park being `Winter Park' not "Windsor Park' as noted in one of the sentences. Mayor Meehan asked for a motion to approve the Monday, April 4, 2011 regular City Council minutes that were tabled to hear if Council member Schommer had any amendments. Council member Schommer had no amendments to the regular Council minutes, just the change in the workshop notes. CMs Vetsch/Sorensen motioned to approve the Monday, April 4, 2011 regular City Council minutes as presented. Motion carried unanimously. Approve the Monday, April 18, 2011 Board of Review minutes Mayor Meehan asked if there were any corrections to the April 18 Board of Review minutes, which Council member Sorensen commented that former Council member Fay came back into the scene. Clerk Miller stated she would amend the minutes removing Council member Fay from the records. CMs Sorensen/Wagner motioned to approve the Monday, April 18, 2011 Board of Review minutes as amended removing Council member Fay from the records. Motion carried unanimously. M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bra approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 8 of 16 Approve the Monday, April 18, 2011 regular City Council meeting Mayor Meehan proceeded to the last set of minutes, which the change was the fact that the April 4, 2011 workshop notes appeared to be tabled. CM Sorensen/M Meehan motioned to approve the Monday, April 18, 2011 regular City Council minutes amending the motion related to the April 4, 2011 City Council Workshop notes that were approved. Motion carried unanimously. Approve a new 3.2% On -sale Malt Liquor License for Patti J's Cafe that was submitted by Romeo Foods, Inc. City Clerk Miller commented that Patti J's Cafe is applying for an On -sale Wine and a 3.2% Malt On -sale Liquor License to give them the ability to sell strong beer. The combination of the two (2) licenses allows for the sale of strong beer. CM Schommer/M Meehan motioned to approve the On -sale Wine Liquor License and the 3.2% Malt On -sale Liquor License to Romeo Foods doing business as Patti J's Cafe located within the 5262 Kyler Avenue NE strip mall in Albertville. Motion carried unanimously. PLANNING Approve Ordinance No. 2011-006 entitled an Ordinance Amending the Temporary Outdoor Music restrictions — requirements Council member Wagner asked Brixius to go over the background of the ordinance to bring Mayor Meehan and Council member Schommer up to speed on why we are looking at amending the City Code. City Planner Brixius went over the background of the ordinance amendment stating that in 2004 the City of Albertville reviewed, approved, and implemented a Temporary Outdoor Music permit that came from a business owner wanting to have a DJ play outdoors at the Cedar Creek Golf Course. It was discussed what the distance from residential dwellings should be from the stage of the outdoor music performance. The conclusion was to set it at 400-feet from residential homes in a residential zoning district. Over the course of the years, Deb Holm from the 152 Club has submitted an annual Temporary Outdoor Music Permit that the City Council approves with the exception that if the City receives complaints it will no longer be allowed. The City received a few complaints one year because of a mailing that went out to the neighboring residents with incorrect dates and or times of the performances. There have been minimal complaints since that time. Brixius continued with the comment that every year the Council would approve the 152 Club's Temporary Outdoor Music Permit that is in violation of the 2005 Albertville Municipal City M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda ,.R.._, 1 Inl 1 9of16 11- -.7 -7 Code. Amending the City Code was brought pby staff at a City Council workshop in an effort to modify the regulations set for these musical performances. The notice was published and a public hearing was �a Commission med by the llle mbersa eving and Zoning ewed the three Commission on Tuesday, April 12. The Planning Option, which were Option A leave the ordinance as it reads with 400% Option B reduce the setback to 300% or Option C reduce the setback to 300' and include the language pertaining to Friendly City Days event. Brixius reported that the Planning and Zoning Commission went with Option C that reduced the setback from residential dwellings in a residential zoning district from 400' to 300', and to allow establishments to have outdoor musical performances during the annual Friendly City Days. Brixius noted that the stage or designated area needs to be fenced in so there is controlled access to the outdoor performance. This will help with customers from wandering off to take care of body functions behind a bush or somewhere else inappropriate. Council member Vetsch asked in regards to the 152 Club, if the band was located closer to the railroad track, in other words back farther than being presented, the noise level might be less offensive to the neighbors off of 57th Street NE that would hear more of the noise. Ron Klecker of 5524 Kalland Avenue NE stated that it doesn't matter what the distance from residential zoning district. If a band or a DJ is playing music outdoors the sound is going to travel whatever distance it will. The sound doesn't know to stop at 300-feet or 400-feet; sound travels. The noise carries much farther than person might he ls living in the Cottages of Albertvillear�amount of noise from Major's oPubhousl9. There are vehicles in the parking lot that will be revving their engines or the motorcycles peeling out throughout the night(s). CMs Wagner/Schommer motioned to approve Ordinance No. 2011-006 entitled an Ordinance Amending Section 5-5-3 (Exception; Outdoor Musical Performances) of Chapter 5 (Noise Control), Title 5 (Health and Sanitation) of the 2005 Albertville City Code, Relating to the Performance Standards for Outdoor Music Events limiting it to two (2) events per year with the exception to allow one (1) non-profit group ability to host an outdoor performance with the property owner's permission, with the Building Official's recommendation that sufficient bathroom facilities are provided such as portable bills, with City Attorney Couri's and Finance Director Lannes' recommendation to change the language in Section A from business to entity. Motion carried unanimously. ENGINEERING Streets and Stormwater - 5 Year Capital Improvement Plan (CIP) City Engineer Nafstad distributed the 2011 Feasibility Report for the I-94 Westbound Collector - Distributor Road Improvement. Nthroughouttad Albertville to completeupervisor Guimont and a pavement evaluation other staff members walked or drove M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda 10 of 16 -7 - for each segment of the city streets, and in 2009, the city completed a comprehensive Stormwater Management Plan. Staff used the information to develop an integrated street and stormwater Capital Improvement Plan (CIP) for Council review. These projects began in 2010 and continue to 2014. As Nafstad continued he pointed out that staff has identified on the CIP recommended projects and the proposed year to implement or construct the street improvement. The cost associated with the recommended projects is a preliminary means based on calculations of similar projects that have been completed. As the year approaches, staff will have a better idea of how much the projects will cost based on the current value of labor and materials. There will be multiple funds affect by the costs for these projects. Some of the expenses will be charged to Streets, Streets Maintenance, Storm Sewer, and Municipal State Aid (MSA) funds. Nafstad reported on the Greenhaven Estates Development, which a public hearing was held in 2008. During the joint City Council and Planning Commission meeting, the members heard from the property owners in the Greenhaven Estates Development. It was at that time that these residents were preliminary informed that some of the septic systems in the development are failing. In an effort to deal with the concern, staff is recommended hooking the homes to city sewer, water, and stormwater. Following the meeting, the residents were notified that in five (5) the implementation of the plan will begin. Staff recently sent out another notice reminding the residents that the sewer, water, stormwater street improvement is slated for 2013. Language contained in the letter was to encourage the residents to begin putting money aside for the assessments that are not yet calculated because of some concerns with a lift station capacity to accommodate the neighborhood. Council member Sorensen commented that he did not see 60th Street NE on the five (5) year CIP as a future improvement. Nafstad stated that is correct because 601h Street NE is not as bad as other streets in Albertville. About half of 60th Street NE is in good standing while the other portion is in definite need of repair. It will cost a fair amount of money to fix the portion that could use some improvements. Council member Wagner asked Nafstad if the new product that is sprayed on would temporarily help resolve the problem with the condition of the road. Nafstad commented that the spray on type of material would be as Wagner stated `a temporary fix' that is more costly because it is new than if the city completed a street overlay. Council member Vetsch gave basic information regarding the prior rule of thumb related to the clay sewer lines. Clay sewer lines were installed a number of years ago and have seen their days, what Vetsch basically wanted to accomplish were the roads repaired. Council directed staff to make the Preliminary Five (5) year Capital Improvement Plan (CIP) is available to the general public on the City of Albertville's website. M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doe Meeting Date: April 18, 2011 City of Albertville Council Agenda page It of 16 May 2, 2011 57`h Street NE and Lambert Avenue NE Drainage City Engineer Nafstad prepared three (3) options for Council's review relating to the repair for the Lambert Avenue NE and 57th Street NE intersection. Nafstad went over the options and the costs associated with each. Option 1: Reconstruct 57th Street NE from Main Avenue NE to Lambert Avenue NE. The option is offered as a basis for comparison and includes complete reconstruction of the two block segment together with construction of new utilities. The cost to complete is estimated at $435,000. Option 2: Extend storm sewer from Lander Avenue NE to Lambert Avenue NE. Going with this option would require the replacement of the sidewalk on the south side of 57th Street NE, spot curb repair, street patching at Lander Avenue NE and Lambert Avenue NE, and the extension of 15" storm sewer at an estimated cost of $38,000. Option 3: Monitor and Program Future Improvement of the segment of street. In this option staff would continue to sweep and or pump if possible the water as necessary and work implementation of a future improvement into the five (5) year CIP. Mayor Meehan's main concern was the conditions that the students deal with while waiting for the bus. During the fall the condition is okay to deal with; however, in the fall, winter, and spring there are more safety issues. Meehan's other concern was the parishioners from St. Albert Parish crossing the street during the fall, winter, and spring. Relating to the fall is when the snow begins to fall, winter as it accumulates, and, in the spring when the snow begins to melt then freezes over night. Mayor Meehan asked the City Attorney to explain the difference with the Kalland Avenue NE sidewalk and the ponding on 57th Street NE and Lander Avenue NE. City Attorney Couri explained that when the sidewalk was installed staff noticed the error with the elevations not in compliance; therefore, putting the city at more risk because they are aware of the situation. The ponding issue on 571h Street NE and Lander Avenue NE is due to normal wear and tear on the road; therefore, it is not as much of the city's risk factor. Council member Schommer wanted to compromise with a win -win for both the residents and the city. Schommer agreed with putting it on the five (5) year CIP; however, wanted to move it up on the schedule going with Option 1 at a cost not to exceed $435,000 to be completed in 2012. Council member Vetsch shared his comments by getting the problem taken care of within 2011, which Mayor Meehan agreed. Following the staff s recommendation of monitoring the area allowing time to come up with the funding to resolve the street and ponding issue. Council directed staff to go with Option 3: Monitor and Program Future Improvement of the segment of street. In this option staff would continue to sweep and or pump if possible the water as necessary and work implementation of a future improvement into the five (5) year CIP and to M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 12 of 16 put it on the books to report back to Council within a year, in addition to updates on the site throughout the year. I-94 Westbound Collector -Distributor Road Feasibility Report Presentation; and, adopt Resolution No. 2011-014 entitled a Resolution Accepting the Feasibility Report for the Improvement of Interstate 94 Access at CSAH 19 by the Addition of a Westbound Collector - Distributor Interchange Connection Between CSAH37 and CSAH 19 City Engineer Nafstad quickly went over the I-94 Feasibility Report stating that staff and the Council has been working on the project for a number of years. In 2002, Council initially began discussing the congestion on I-94 and CSAH 37 roads. The city invested $800,000 in Right -of - Way permits for the construction of a collector -distributor road. There was additional discussion where there was a joint report completed in 2004 by Wright County. It was in 2009 that the City was awarded $5,440,000 towards the construction of the first Phase of the project that needs to be implemented by 2013. That doesn't include the $1,640,000 Engineer's costs. The year-to-date costs associated with the project is $1,142,000 leaving a gap of $2,060,000 in costs. Staff has conducted appraisals of various parcels that will be assessed according to the benefit received from the road construction. The total cost of the project that will be assessed is $945,146 on twelve (12) parcels that have been identified by the appraiser. Staff is looking for Council approval for Resolution No. 2011-014 accepting the Feasibility Report for the I-94 Project. CM Schommer/M Meehan motioned to approve Resolution No. 2011-014 entitled a Resolution Accepting the Feasibility Report for the Improvement of Interstate 94 Access at CSAH 19 by the Addition of a Westbound Collector -Distributor Interchange Connection Between CSAH37 and CSAH 19. Mayor Meehan, Council members Schommer, Sorensen, and Wagner voted aye. Council member Vetsch voted nay. Motion carried. LEGAL Accept the City Attorney's Report City Attorney Couri asked if the Council had any questions. There were no comments. ADMINISTRATION National Flood Insurance M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 13 of 16 City Administrator Kruse stated this item was tabled at the April 18 meeting to allow Council member Schommer the ability to research and comment. Council members agreed this is something the City should participate so residents have the option to obtain flood insurance. CMs Sorensen/Wagner motioned to approve Resolution No. 2011-012a entitled a Resolution to Apply to the National Flood Insurance Program. Council members Sorensen, Wagner, and Schommer voted aye. Mayor Meehan and Council member Vetsch voted nay. Motion carried. 5975 Main Avenue NE Building Lease City Administrator Kruse reminded the Council that Acting Out has given notice and are moved out of the city building located at 5975 Main Avenue NE. In the meantime, Josh Perisian and Rick Greenwaldt have inquired about the possibility to lease the facility; however, would like the monthly cost to be reduced to $1,800 a month instead of $1,900. This amount would include utilities to make it more affordable for the remainder of 2011 for the two. M Meehan/CM Schommer motioned to amend the lease contract with Josh Perisian and Rick Greenwaldt to reduce the monthly fee from $1,900 to $1,800 effective immediately and terminating on December 31, 2011; after December 31, 2011 it will be on a month -to -month basis. Motion carried unanimously. Karston Cove 3.d Addition (item was added to the agenda) City Administrator Kruse reported that Dale and Dave Pattenberg were present and have asked to speak before the Council regarding Karston Cove 3rd Addition and the Letter of Credit that is on file at the Albertville City Hall. Mr. Pattenberg began with some basic history stating that Woodside Karston Cove, LLC initially were the developers of the site. There was a Letter of Credit filed with the original developers that is currently in the City's possession. The Letter of Credit was to secure the installation of improvements for the site. A few years back Woodside voluntarily filed Chapter 11 Bankruptcy, which Woodside transferred the property over Centra North, LLC. Mr. Pattenberg met with staff offering a proposal that the City turn over the Letter of Credit to Centra North, LLC in return the City would become the owners of the remaining lots in the development. There was a lengthy discussion between staff, Council, and the Centra North, LLC representative to address how to move forward with the site. Staff recommended to Centra North, LLC a number of times to submit an application to amend the Developer's Agreement that is recorded at the County. Centra North, LLC did not want to go that route. M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 Page 14 of 16 Staff reported to the Council that the plat has been recorded and released noting the lots. Included are the public improvements of sewer, water, and stormwater; also the construction of the street. Mayor Meehan, with the consent of the Council, gave staff direction to work with the Developer Centra North, LLC) to get ahold of the Homeowner's Association to obtain their thoughts of turning the southern portion into an Outlot. Community Gardens located in St. Michael City Administrator Kruse informed the Council there is a Community Garden located in St. Michael that is available to Albertville residents. It was brought to St. Michael's attention to provide a portable biff on the site. Is this something the City of Albertville would be open to donating funds to help pay for a portable biff. It was the consensus of the Council not to participate in providing funds towards the expense of a portable bill in or near the Community Gardens. Living Hope Church — City Hall rental City Administrator Kruse reported that Pastor Bob inquired the possibility of leasing or renting City Hall on Sundays only from June 5 to September 4. City Clerk Miller checked the City Hall reservation schedule noting the facility is available every Sunday. The exception would be Sunday, June 12 that is the Grande Day Parade that travels down Main Avenue NE. The residents or other parade goers park at City Hall and watch the parade then take in the carnival activities. Mayor Meehan and Council member Vetsch opposed the leasing of the facility for these type of a event, which is a Sunday service. Vetsch commented that there have been a couple of churches asking to rent the other facility (5975 Main Avenue NE) and the Council has turned those Pastors down because we didn't want the building or parking lot tied up. CMs Sorensen/Schommer motioned to authorize Living Hope Church the ability to lease out City Hall on Sundays only from June 5 through September 4 at the residential rate of $350 per event, notifying them that Sunday, June 12 may not work for their function as the parking lot will be full and the parishioners may become land -locked as the streets are blocked off for the parade. Council members Sorensen, Schommer, and Wagner voted aye. Mayor Meehan and Council member Vetsch voted nay. ANNOUNCEMENTS and or UPCOMING MEETINGS May 2011 9 6:00 p.m. STMA Ice Arena Board meeting M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville Council Agenda May 2, 2011 10 7:00 p.m. Planning and Zoning Commission meeting 12 6:00 p.m. Wright County joint meeting w/Elected Officials St. Michael City Hall (additional info below) 16 7:00 p.m. City Council meeting - TUESDAY 23 6:00 p.m. Joint Powers Water Board meeting 30 all day Memorial Day observed — City offices closed 15 of 16 Invitation - A few years ago, the Wright County City Administrator's started a County -wide Joint meeting of all the elected officials to build working relationships. This year's meeting will be at the new St. Michael City Hall on the evening of May 12, 2011 with a meal by the River Inn. We will plan for a speaker on a topic of interest to all. More information will be forthcoming. The menu will be: Country style chicken, Cheesy hash browns, Corn saute, Coleslaw, Fresh fruit tray, Bread basket W Th F Sa Su M Tu W Th F Sa Wc2 4 5 6 7 1 2 3 4 8 10e 9 10 11 12 13 14 5 cc 6 7 8 9 10 11 15 cc16 17 18 19 20 21 12 Ice 13 PZ14 15 16 17 18 22 JP23 24 25 26 27 28 19 cc20 21 22 23 24 25 29 " 30 31 26 JP27 28 29 30 June 2011 6 7:00 p.m. 8-12 .... 13 6:00 p.m. 14 7:00 p.m. 20 7:00 p.m. 27 6:00 p.m. ADJOURNMENT City Council meeting Friendly City Days events STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting - TUESDAY Joint Powers Water Board meeting CM Sorensen/ M Meehan motioned to adjourn the Monday, May 2, 2011 regular City Council meeting at 11:45 p.m. Motion carried unanimously. M:\City Council\Council Minutes\2011 Minutes\M 05-02-2011 bm approved.doc Meeting Date: April 18, 2011 City of Albertville City Council Minutes April 4, 2011 Page 16 of 16 Bridget Miller, City Clerk (recording secretary) MACity CouncilTouncil Minutes\2011 Minutes\M 05-02-2011 bm approved.doc -� Albertville Albertville City Council May 2, 2011 Public Attendance Record Page 1 PRINT Name Address City Complete a "Request to Speak" card if you Want to speak to the council regarding an item that is not on the agenda Jon Doe 10295 Your Street NE Annandale Agenda item Jane Smith 1579 Albertville Av NE Albertville Yes -speeding cars . (11m, q N(+ �(�Yy►, ff (U �d S-z �IGc-sue f zr Gr'r /!f= lea ? f �-f' `n r S s 3U � � �� /%,i�-� _._ 1CT 7�r R e o ! L6 -� C� Ii (71L.3 Vl 1 fir"eY7 LJv41 CJ %(r. dlr�t S �4 i4 z ,;. cv MA\Public Data\City Council\2011 Public Attendance.doc