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ALBERTVILLE CITY COUNCIL
September 6, 2011 (Tuesday)
MINUTES
ALBERTVILLE CITY HALL 7:01 PM
CALL TO ORDER — PLEDGE OF ALLEGIANCE
The meeting was called to order at 7:01 p.m. followed by the Pledge of Allegiance.
ROLL CALL
MEMBERS PRESENT: Mayor Mark Meehan, Council members John Vetsch, Larry
Sorensen, 7illian Schommer, and Dan Wagner
STAFF MEMBERS PRESENT: City Attorney Mike Couri, City Administrator Larry Kruse,
Finance Director Tina Lannes, Utilities Superintendent John Middendorf, Fire Chief Tate Mills,
City Clerk Bridget Miller, City Engineer Adam Nafstad, and Building Official /Zoning
Administrator Jon Sutherland; Wright County Deputies Eric Kunkel, Shawn Bliven, and Chad
Torkelson
ABSENT: City Planner Al Brixius
RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
RECOGNIZE TED ROBERTS FOR VOLUNTEERING HIS SERVICES TO THE ALBERTVILLE CITY
OFFICE STAFF OVER THE SUMMER
Mayor Meehan invited Ted Roberts to approach the Council dias so that he could personally
thank Mr. Roberts for his kind gesture of volunteering his time and talent to the Albertville City
office staff in performing daily tasks. It is these small tasks that allow the office staff to focus on
projects that are time consuming to accomplish.
Mayor Meehan on behalf of the Albertville City Council presented Mr. Roberts with a
Certificate of Appreciation.
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PROCLAMATION RECOGNIZING 2011 IS THE TENTH (10 ANNIVERSARY OF THE SEPTEMBER
11, 2001 TERRORIST ATTACK ON THE USA
Mayor Meehan commented that Sunday, September 11 marks the Tenth Anniversary of the
terrorist attack on our nation. In the audience this evening there are a few Wright County
Deputies and Albertville's Fire Chief.
City Clerk Miller ask for the members present to please stand and if we could give them a round
of applause for the time and effort they put in serving the community.
PROCLAMATION SEPTEMBER 25 TO OCTOBER 1 AS CITY OF BORYSPIL UKRAINE WEEK
Mayor Meehan acknowledged that Albertville had a third item for recognition. City
Administrator Kruse participated in a Civil Exchange Leadership Program in May 2011. As an
outcome of the event there is a group of Ukrainian individuals that will be traveling to the United
States.
On behalf of the Albertville City Council, Mayor Meehan, proclaimed the week of Sunday,
September 25 to Saturday, October 1 St as the official City of Boryspil, Ukraine week. During
their stay in the United States the delegates will be spending Wednesday, September 28 within
the Albertville city limits. Beginning around 8:30 a.m. Albertville will host a presentation with
the hope that members of the Council would be able to welcome them to our facilities.
CITIZEN FORUM
No comments
AMENDMENTS TO THE AGENDA
Mayor Meehan asked for amendments to the agenda, which the following items were added:
7.A.2. City Council — brief update on the STMA Ice Arena (City Administrator Kruse)
7.1-1.2. Planning — sign on City Hall property (Council member Sorensen)
7.I.2. Engineering — Accidents on CSAH 19 (Council member Sorensen)
7.K.2. Administration — Consultant Staff meetings (Council member Vetsch)
7.K.3. Administration — Ukraine bus (City Administrator Kruse)
Mayor Meehan asked to move item TH.1. following the approval of the amendments to the
agenda.
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CMs Vetsch/Sorensen motioned to approve the additions to the Tuesday, September 6, 2011
regular Council agenda moving item TH.1. Planning- approving Resolution No. 2011 -029 for a
Conditional Use Permit to allow for a larger than accepted garage; and adding the other items
that are:
7.A.2. City Council — brief update on the STMA Ice Arena (City Administrator Kruse)
7.11.2. Planning — sign on City Hall property (Council member Sorensen)
7.1.2. Engineering — Accidents on CSAH 19 (Council member Sorensen)
7.K.2. Administration — Consultant Staff meetings (Council member Vetsch)
7.K.3. Administration — Ukraine bus (City Administrator Kruse)
Motion carried unanimously.
CONSENT AGENDA
No comments
DEPARTMENT BUSINESS
PLANNING AND ZONING
Approve Resolution No. 2011 -027 entitled a Resolution Approving a Conditional Use Permit
(CUP) for an Attached Garage Larger than 1, 000 square feet at the location of 10337 -52
Street NE within the Albertville city limits
Building Official /Zoning Administrator Sutherland explained to the Council that the owner at
10337 -52 Street NE submitted a building permit for a garage that would be constructed in the
rear portion of the property. Staff informed the applicant the garage size exceeds the allowable
1,000 square foot limit. If he wanted to pursue the addition of the garage he would need to apply
for a Conditional Use Permit (CUP) that would be presented to the Planning and Zoning
Commission and the City Council to obtain recommendation and approval to allow the structure
on the property.
Sutherland continued by acknowledging the applicant submitted a Development Application for
a CUP to allow for the construction of an additional garage that would exceed the total limit of
1,000 square. The application was reviewed at the August 9, 2011 regular Planning and Zoning
Commission meeting. At the Commission meeting, the members asked about the exterior
materials encouraging the homeowner to use the same material as the rest of the structure. There
was concern with the slope of the roof that was addressed in the Building Official /City Planner's
recommendation to increase.
The material that will be used on the roof will be shingles. The homeowner wanted to use
another material, but would be too costly to re -roof the house so the exterior materials match
according to the City Code standards.
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Council member Vetsch wanted to make sure the thought of a Home Occupation for auto repair
would not be allowed within the space. Staff confirmed the Home Occupation was included in
the Resolution for the CUP, in which auto repair or other Home Occupation would not be
allowed within the space.
The homeowner was present and stated it would be used primarily for storage of a pickup truck
and boat that is used during the spring- summer -fall fishing season. As of now the owner drives
around the perimeters of the property to get the vehicle into the space, which will be continued
after the garage addition is completed.
Mayor Meehan pointed out the mechanical vents on the side of the house, which the Planning
and Zoning Commission also noticed. Sutherland reported these are issues that would be
addressed during the building permit stage. Staff and the owner are aware the vents will need to
be re- located or re- directed to accommodate the garage structure.
City Administrator Kruse brought up the City Code that requires a hard surface for garages.
Sutherland stated that staff has reviewed and did not feel it was necessary to enforce the hard
driveway surface as it will not be used on a daily basis.
If there were no other comments, Mayor Meehan asked the Council for a motion and a second to
approve Resolution No. 2011 -027 entitled a Resolution Approving a Conditional Use Permit
(CUP) for an Attached Garage Larger than 1,000 square feet at the location of 10337 — 52
Street NE within the Albertville city limits.
CMs Vetsch/Schommer motioned to approve Resolution No. 2011 -027 entitled a Resolution
Approving a Conditional Use Permit (CUP) for an Attached Garage Larger than 1,000 square
feet at the location of 10337 -52 Street NE within the Albertville city limits
CITY COUNCIL
Oral Update on the Joint Powers Water Board meeting
Council member Vetsch and Mayor Meehan had little to report on from the Joint Powers Water
Board meeting.
Council member Schommer wanted to be updated on the water that was tested. It was a
reservoir that needed to be cleaned and refilled.
Council member Vetsch commented that the water samples from Well No. 9 were being tested
by the State. These samples did not meet the MN State's standard requirements so staff is
waiting for the results and what further action is needed in dealing with the quality of the water
before they can begin to use the water from the well.
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Oral Update on the STMA Ice Arena Expansion
City Administrator Kruse stated that Council member Sorensen and Wagner met with the
Architect prior to the Council meeting to go over the layout of the future expansion of the arena.
Kruse noted that the architect identified that the expansion does fit on the site but there are some
issues with fire access and parking.
Council member Vetsch inquired what the land was appraised at, which was approximately
$442,000. The cost to have the appraisal completed was $900 and was split between the STMA
the City of Albertville and Diane Sorensen of L &D Trucking.
Council member Schommer wanted clarification as to when the architect will present the
findings and if it will be a current or up -to -date layout. City Administrator Kruse stated the
findings will be presented to the entire STMA Ice Arena Board on Monday, September 12.
Mayor Meehan asked if other Council members are allowed to attend. Kruse stated it is open to
the public and staff will post the meeting noting a quorum of Council members may be present to
meet the `open meeting law'.
Council member Sorensen proceeded to touch on the replacement of the roof. Albertville
Building Official Sutherland met with St. Michael Mayor /STMA Ice Arena Board member
Zachman to inspect the roof following the hail storm in July.
The overlay fabric material and insulation that was going to be used to reroof the arena is
heavier than the current metal roof so the framing or structure will not be able to support the
added weight load. The positive out of all of this is the roof is finally going to be repaired or
replaced. The type of material or the concern with the roofing will be addressed at the next
meeting.
Mayor Meehan asked about the sound system, which staff reported the sound system will be
brought up at the next regular STMA Arena meeting on September 12, 2011.
FIRE DEPARTMENT
No comments
PUBLIC WORKS -PARKS DEPARTMENT
No comments
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UTILITIES DEPARTMENT (WWTP)
Authorize staff to hire a St. Michael's employee and Jet - Vacuum truck for $175 per hour to work
with our crew to clean lift stations at a cost not to exceed $7, 000
Utility Department Superintendent Middendorf presented his Request for Council Action.
Middendorf went on to comment that the Utilities Department has been evaluating whether to
upgrade our jet truck, hire a private contractor or work with a neighboring community to clean
our lift stations and sewer lines around the community. This fall, the City needs to clean several
lift stations and our unit does not have the capability of doing it.
Middendorf shared that the Utility Department would like to work with St. Michael to hire their
jet vacuum truck and employee to clean our lift stations. The cost to do this is $125 per hour for
the truck and $50 per hour for the operator. The total time will be less than 40 hours. The cost to
work with St. Michael is less than to hire an outside contractor. Plus this will be a good
experiment to see if a longer term relationship might be a good solution to annually cleaning
sewers and lift stations, rather than purchasing and maintaining an expensive truck.
Regarding future cleaning of sewers, research revealed a new Jet -Vac Truck would cost
$250,000 to $350,000 and a used one would cost $100,000 to $200,000. To hire a private
contractor to clean about one -third of our sewers a year would cost $36,000 per year. It is his
belief that cooperating with a neighboring community at least in the short run may be the most
cost effective solution than any of the three above.
CMs Vetsch/Schommer motioned to authorize staff to hire a St. Michael employee and the jet -
vacuum truck for $175 per hour to work with our crew to clean lift stations at a cost not to
exceed $7,000 with the funds coming out of the Sewer Fund that has an adequate fund balance.
Motion carried unanimously.
BUILDING DEPARTMENT
No comments
FINANCE DEPARTMENT
Authorize the Tuesday, September 6, 2011 Payment of Claims (bills) for check numbers 030137
to 030192
CM Sorensen/M Meehan motioned to authorize the Tuesday, September 6, 2011 Payment of
Claims (bills) for check numbers 030137 to 030192 in the total amount of $122,538.84 as
presented, that will be scanned with supporting documents; the electronically scanned version
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will be kept on file in the office of the Finance Director that will serve as the City's official
record. Motion carried unanimously.
Authorize staff to sign the waiver for our monetary limits on tort liability and purchases
additional coverage up to the $1,000, 000 per occurrence and in aggregate
Finance Director Lannes stated the City must sign a waiver for its monetary limits on tort
liability and purchases of additional coverage up to $1,000,000 per occurrence. The process of
renewing the insurance takes approximately 30 days. During this time the current policy will
expire, which is October 1, 2011. Lannes pointed out that according to SECTION I: LIABILITY
COVERAGE WAIVER FORM states: "Cities obtaining liability coverage from the League of
Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort limits to
the extent of the coverage purchased." This decision must be made by the City Council.
Lannes commented that signing the waiver would be applying for an extension on the policy that
expires on October 1, 2011.
Lannes informed the Council that Northern Capital has begun to do some of the field work on
annual insurance renewal.
CMs Schommer /Wagner motioned to authorize the Mayor and City Clerk to sign the waiver for
its monetary limits on tort liability and purchases additional coverage up to the $1,000,000 per
occurrence and in aggregate. Motion carried unanimously.
Approve the following Resolutions: Resolution No. 2011- 027accepting the 2012 Preliminary
Levy; and, Resolution No. 2010 -028 accepting the 2012 Preliminary Budget
Finance Director Lannes presented the Council with a resolution to adopt the 2012 Preliminary
Levy and Preliminary Budget as per the last Budget Workshop held on Monday, August 29
where the majority of the Council came to an agreement setting the 2012 Preliminary Budget
total at $3,045,208 and 2012 Preliminary Levy total at $2,429,769 for taxes payable 2012. This
is an increase of $56,682 over last year. Plus, the debt service levy has decreased from $722,994
to $712,503. Therefore, the total levy, both general fund and debt service has increased from
$3,096,081 in 2011 to $3,142,272.
Lannes continued with the comment that the final levy is not certified to Wright County until
mid December 2011, so there is still an opportunity to review, discuss, and change the 2012
Budget and Levy as needed. The important thing to remember is that the Final Levy can be
lower or less than the Preliminary Levy but it cannot be higher or more. So we don't want to
get "locked" into a levy that is inadequate to fund our programs and projects for 2012 calendar
year.
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CMs Sorensen/Schommer motioned to approve Resolution No. 2011 -027 entitled a Resolution
Adopting the 2012 Preliminary Tax Levy Collectible in 2012 in the amount of $3,142,272; and,
Resolution No. 2010 -028 entitled a Resolution Adopting the 2012 Preliminary Budget as on file
in the Office of the City Clerk. Motion carried unanimously.
CITY CLERK
Approve the following minutes and workshop notes: Monday, August 15, 2011 regular City
Council minutes; and, Monday, August 15, 2011 Third 2011 Budget Workshop notes
Mayor Meehan asked if there were any changes to the August 15, 2011 regular Council minutes
or the August 15, 2011 Budget Workshop notes. Council member Sorensen asked for a minor
change under Planning noting that it was Council member Wagner as Sorensen did not attend the
meeting.
CMs SorensenNetsch motioned to approve the Monday, August 15, 2011 regular City Council
minutes as amended reflecting the correction of Council member Wagner reporting on the
Planning and Zoning Commission meeting; and, the Monday, August 15, 2011 Third 2011
Budget Workshop notes as presented. Motion carried unanimously.
Staff looking to Council to set the 2011 Truth -in- Taxation dates with the following
recommendations being Monday, December 5, 2011 beginning at 6:15 p.m. and continued on
Monday, December 19, 2011 beginning at 6:15 p.m. if necessary with both meeting being held
within the Albertville City Hall
Mayor Meehan looked to the Council to set the 2011 Truth -in- Taxation dates that staff has
recommended, which Meehan wanted to know if that is sufficient time to hold the meeting.
City Clerk Miller reported the two (2) dates are the same as the December regular Council
meeting so there are no additional dates or meetings being set these will take place prior to the
meeting. It has been the experience that very minimal residents or property owners attend the
meeting.
CMs Sorensen/Schommer motioned to set Monday, December 5, 2011 beginning at 6:15 p.m. as
the Truth -in- Taxation Hearing, with Monday, December 19, 2011 beginning at 6:15 p.m. as a
continuation if necessary with both meetings being held at 5959 Main Avenue NE, Albertville,
MN with notification being sent to Wright County Assessor's Office for preparation of the
preliminary 2012 Property Tax Statements. Motion carried unanimously.
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Approve two (2) Temporary Outdoor Music Permits as follows: A Temporary Outdoor Music
Permit for the Albertville Lions and 152 Club in conjunction with the Albertville Lions
Sportsman's Outdoor Extravaganza Swap meet that will be held on Saturday, September 10` in
Central -City Park and the Volleyball area of the 152 Club musical performances beginning at 8
p.m. and terminating at 12: 00 mid - night; and, A Temporary Outdoor Music Permit for the 152
Club for the annual Oktoberfest Festival with the hours of musical performances beginning at
3: 00 p. m. and terminating at 12: 00 mid -night on Saturday, October 1st
Mayor Meehan acknowledged there are two (2) Temporary Outdoor Music Permits before the
Council for review and approval. One (1) is for the 152 Club and the Albertville Lions to be
held during the Sportsman's Outdoor Extravaganza Swap meeting that is being held on Saturday,
September 10 The music will be held at the 152 Club in the Volleyball area beginning around
8 p.m. and terminating at 12:00 mid - night.
The second (2 Temporary Outdoor Music Permit is for the annual Oktoberfest put on by the
152 Club with the musical performances beginning at 3:00 p.m. and terminating at 12:00 mid-
night, again it will take place within the 152 Club's volleyball area on Saturday, October 1.
Council member Schommer and Wagner challenged the recent amendment to Temporary
Outdoor Music relating to the hours of operation, which staff confirmed the music must cease at
12:00 mid -night so the application meets the requirements.
CMs Schommer /Sorensen motioned to approve a Temporary Outdoor Music Permit for the
Albertville Lions and 152 Club in conjunction with the Albertville Lions Sportsman's Outdoor
Extravaganza Swap meet that will be held on Saturday, September 1 O th in Central -City Park and
the Volleyball area of the 152 Club musical performances beginning at 8 p.m. and terminating at
12:00 mid - night; and, A Temporary Outdoor Music Permit for the 152 Club for the annual
Oktoberfest Festival with the hours of musical performances beginning at 3:00 p.m. and
terminating at 12:00 mid -night on Saturday, October 1 Motion carried unanimously.
PLANNING AND ZONING
Signage on City Property (Council member Sorensen)
Council member Sorensen basically asked whose `Free Apples' sign was located in the
boulevard area of the City Hall property. Sorensen went on to comment how we make the
businesses within Albertville follow the rules and regulations. The sign on Main Avenue NE
appears the City is not following the rules. Sorensen directed staff to remove the sign.
Staff shared that PW employees put the sign up for residents to help themselves to some of the
apples on the trees in the rear of the property. It takes staff longer during this time of the year to
mow as they spend time picking up the apples.
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ENGINEERING
Accept the City Engineer's Oral Project Status Update
City Engineer Nafstad reported that the Kalland Avenue NE sidewalk replacement was openly
and accepted by the residents. They were cooperative in allowing the City and staff to repair the
grade elevations. PW did a good job correcting the areas of the sod or other items.
Nafstad gave an update on the I -94 Permanent Easement Acquisition from AT &T, which staff
continues to work with the company at working out the agreement.
The 2011 Street Improvement Project is under way. In the Lannon Avenue NE area there was
some confusion, but staff dealt with the concerns in a quick and timely manner. Staff is also
looking into freshening up the stripping on some of the streets so we are
CSAH 19 Accident Reports
Council member Sorensen asked if there is a way to obtain records or reports on the number of
accidents on CSAH 19. Sorensen shared that as he talks to residents it is becoming harder and
harder to safely make a left -hand turn onto or off -of CSAH 19 and there appears to be a large
number of accidents there. The three (3) areas he would like to find out about are at the
intersection of CSAH 19 & 50 Street NE /CSAH 18; CSAH 19 & 57 Street NE; and CSAH 19
& CSAH 37.
City Engineer Nafstad stated that the County is aware of the signals and is looking into how to
address the concern of the increase in accidents. Nafstad continued with the fact that there is a
concern with the pedestrians crossing CSAH 19, whereas the lights do not allow enough time for
them to fully or completely get across without the potential of being hit by a motorist. The
newest signalized lights by the STMA Middle School West are one that raises the most concern
when school is in session.
LEGAL
I -94 Tanker Accident Settlement Agreement
City Attorney Couri stated the I -94 Tanker Accident Settlement was discussed at the last meeting
with the Council giving staff the direction to work out the agreement. Included in the packet is
the final I -94 Tanker Accident Settlement Agreement. The total amount of the settlement is
$20,000.
CMs Wagner /Sorensen motioned to accept/approve the I -94 Tanker Accident Settlement
Agreement as submitted by the City Attorney with the total amount of the settlement being
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$20,000 and authorize the Mayor and City Clerk to sign a settlement agreement concluding the
action. Motion carried unanimously.
Accept the City Attorney's Written Report
Mayor Meehan asked if the Council had any questions or concerns for the City Attorney. There
were no additional questions at this time.
ADMINISTRATION
Accept the City Administrator's Update
No comments
Authorize Staff to Reserve a Bus for the Ukrainian Delegates and other individuals
City Administrator Kruse reported he is in need of providing transportation for the Ukraine
delegation on Wednesday, September 28 He asked the Council to authorize a bus for
transportation of the Ukrainian delegates and other individuals. There are approximately 20
delegates, plus Minnesota host members and interpreters. There would be no cost to the City;
however, the City's insurance is needed for the event.
Kruse said the Albertville Premium Outlets has a bus, and he has requested they provide the bus
for the day. They have a concern with the liability insurance of the bus and who would carry it or
they may require the City sign a waiver releasing them from liability.
CMs Wagner /Schommer motioned to sponsor the Ukrainian event in Albertville on Wednesday,
September 28 and allow /authorize staff to arrange for a bus for the Ukrainian delegates and
other individuals. If a Liability Waiver is needed it should be subject to the City Attorney's
review. Motion carried unanimously.
Consultant Staff meetings
Council member Vetsch wanted an update on the regular consultant staff meetings. Vetsch went
on to share that with the development slow is there a need to hold these consultant staff meetings
twice a month. Could they be once a month or whenever there is a development proposal?
City Administrator Kruse reassured Council member Vetsch that staff only holds these meeting
to address important timely issues and will cancel them when necessary. Kruse said, although
development is slow, there are many ongoing issues with 1 -94, and other business and resident
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issues important to the City Council that needs attention. Kruse reiterated that he limits
consultant time as much as possible and will share the consultant staff agenda with the Council.
ANNOUNCEMENTS and or UPCOMING MEETINGS
Please take note there are a couple of items that have been added to the upcoming meeting
schedule.
Council member Schommer brought up the September Parks and Recreation Committee meeting
is not on the schedule. Schommer would like another Council member to attend as she will not
be able to attend. Council member Sorensen commented that he is on the committee and would
be able to attend the meeting.
September 2011
5 all day Labor Day observed — City offices closed
6 7:00 p.m. City Council meeting- TUESDAY
12 6 :00 p.m. STMA Ice Arena Board meeting
13 7:00 p.m. Planning and Zoning Commission meeting
19 7:00 p.m. City Council meeting
26 6:00 p.m. Joint Powers Water Board meeting
28 8:30 a.m. Ukrainian Delegates at Albertville City Hall
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October 2011
3 7:00 p.m. City Council meeting
10 6:00 p.m. STMA Ice Arena Board meeting
11 7:00 p.m. Planning and Zoning Commission meeting
17 7:00 p.m. City Council meeting
24 6:00 p.m. Joint Powers Water Board meeting
31 TBD Joint Albertville /St. Michael/School Board meeting
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ADJOURN
CMs Sorensen/Wagner motioned to adjourn the Tuesday, September 6, 2011 regular City
Council meeting at 8:20 p.m. Motion carried unanimously.
Bridget Miller, ity Clerk (recording secretary)
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Albertville City Council
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Public Attendance Record
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