2011-12-19 CC Minutes A,lbertAlle
ALBERTVILLE CITY COUNCIL
December 19, 2011
MINUTES
ALBERTVILLE CITY HALL 7:00 PM
CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Meehan called the regular City Council meeting to order at 7:10 p.m. All individuals
present said the Pledge of Allegiance.
ROLL CALL
Council members present were: Mayor Mark Meehan, Council members Larry Sorensen, Dan
Wagner, John Vetsch, and Jillian (Schommer) Hendrickson
Council members Absent: none
Staff members present were: City Attorney Michael Couri, City Administrator Larry Kruse,
Finance Director Tina Lannes, City Clerk Bridget Miller, and City Engineer Adam Nafstad
Staff members Absent: City Planner Alan Brixius
RECOGNITION- PRESENTATION- INTRODUCTIONS
No comments
CITIZEN FORUM
No comments
AMENDMENTS TO THE AGENDA
Mayor Meehan inquired if there were any amendments to the December 19, 2011 regular City
Council Agenda, which Council member Vetsch added Albertville City Code Dumpster Cover
Enforcement placed under City Council
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Meeting Date: January 3, 2012
City of Albertville Council Minutes
December 19, 2011 Page 2 of 8
CMs Vetsch/Sorensen motioned to approve the Monday, December 19, 2011 agenda as
amended adding item 7.A.1. City Council — Dumpster Cover Code Enforcement. Motion carried
unanimously.
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Acknowledge draft minutes of the various Commissions, Committees, and Boards
1). December 12, 2011 STMA Arena Board minutes
B. Approve the December 5, 2011 Truth -in- Taxation notes and the December 5, 2011
regular City Council minutes as presented
C. Authorize the Monday, December 19, 2011 Payment of Claims (bills) for check
electronic payments 309 EFT — 318 EFT and check numbers 30477to 30523 as
presented and Authorize payment of all just claims received by December 31, 2011
(year -end closeout)
D. Approve Resolution No. 201.1 -039 setting the various fees for the 2012 calendar year
E. Acknowledge the Letter of Interest from Robert Olson and recommend re- appointment
to the Planning and Zoning Commission for a three -year term that will take effect
January 1, 2012
Council member Wagner pulled item 6.D. Resolution No. 2010 -039 (should be Resolution No.
2011 -039) a Resolution Setting the Various Fees for the 2012 Calendar Year, which will be
discussed after the approval of the remaining Consent Agenda items.
Finance Director Lannes corrected the EFTS and check numbers that were included for payment,
which were as follows: 503 EFT — 509 EFT and check numbers 30525 to 30564. The correct
EFTS and check numbers will be noted in the motion.
CMs Wagner /Sorensen motioned to approve the Monday, December 19, 2011 Consent Agenda
as pulling item no. 6.D. Approve Resolution No. 2010 -039 (should be 2011 -39) a resolution
setting various fees for the 2012 calendar year; the remainder of items approved are,
Acknowledge draft minutes of the various Commissions, Committees, and Boards, December
12, 2011 STMA Arena Board minutes, Approve the December 5, 2011 Truth -in- Taxation notes
and the December 5, 2011 regular City Council minutes as presented, Authorize the Monday,
December 19, 2011 Payment of Claims (bills) for check electronic payments 503 EFT — 509
EFT and check numbers 30525 to 30564 as presented and Authorize payment of all just claims
received by December 31, 2011 (year -end closeout), and Acknowledge the Letter of Interest
from Robert Olson and recommend re- appointment to the Planning and Zoning Commission for
a three -year term that will take effect January 1, 2012. Council members Wagner, Sorensen,
Vetsch, (Schommer) Hendrickson voted aye. Mayor Meehan voted nay. Motion carried.
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Approve Resolution No. 2010 -039 (should be 2011 -039) entitled a Resolution Setting the
Various Fees for the 2012 Calendar Year
Council member Wagner stated that in prior years the changes on the resolution were bolded.
Wagner did not notice any bolding and wanted to know what, if any, changes there were to the
fees.
Finance Director Lannes began with the Dog License fee, which was amended because
vaccinations have increased to three (3) years. Staff accommodated the number of years a
resident could get a dog license from the maximum of two (2) years to three (3) years. This is a
minimal cost savings on the ordering of dog tags.
City Clerk Miller reported on another addition to the resolution under a pass through, which
involved the collecting of a $15.00 per individual Background Check fee that is payable to the
Bureau of Criminal Apprehension (BCA) to conduct a background check on individuals applying
for liquor or massage licenses. The fee was $4.00 that the City would pay as it was a minimal
amount. It was a few years ago the fee went up to $15.00 per individual and the City has been
paying the full amount. Staff is recommending the authorization and approval to charge the
individual to compensate for the expense. Council member Wagner added this would be
considered a pass through charge.
Council member Sorensen clarified it should be Resolution No. 2011 -039 and not Resolution
No. 2010 -039 as recorded on the December 19, 2011 City Council - Consent Agenda. City Clerk
Miller acknowledged the incorrect year that was listed on the December 19, 2011 Agenda and
would make sure the correct number was on the Resolution being presented, discussed, and
approved this evening.
CMs Sorensen/(Schommer) Hendrickson motioned to approve Resolution No. 2011 -039
entitled a Resolution Setting the Various fees for the 2012 Calendar Year as amended changing
the title to reflect the appropriate year. Motion carried unanimously.
DEPARTMENT BUSINESS
CITY COUNCIL
City Code — Dumpster Cover Code Enforcement
Council member Vetsch wanted clarification of the 2005 Albertville City Code (ordinance) that
applies towards construction projects that involve a roll -off dumpster. Vetsch was under the
impression these dumpsters are supposed to be covered at night. Vetsch shared there are a
couple of City buildings that are /were having repairs, which a roll -off dumpster was located on
the site and after hours, the dumpsters were not covered up. Vetsch felt the City should be
following the same regulations that it expects builders, construction crews, and residents to abide
by with having roll -off dumpsters covered at night or when there is no activity.
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Meeting Date: January 3, 2012
City of Albertville Council Minutes
December 19, 2011 Page 4 of 8
City Administrator Kruse acknowledged the oversight of making sure the dumpsters were
covered during various City facility construction projects. Kruse stated he would bring this to
Building Official Sutherland's attention to get the dumpsters covered and monitor when future
City facilities are having repairs or construction done.
FIRE DEPARTMENT
No comments
PUBLIC WORKS -PARKS DEPARTMENT
Discussion of the construction of two (2) 16'x 20' concrete slabs and a 12'x 14' maintenance
free deck at Lions Park Pavilion located off Main Avenue NE
Public Works -Parks Maintenance Department Supervisor Guimont opened up the potential of an
expansion on the Albertville Lions Park Pavilion located off Main Avenue NE. Guimont shared
that the Lions want to have additional hard surface for the annual Farmers Market. It would also
be beneficial during the annual Friendly City Days as the Lions use the unpaved ground to grill
pork chops and corn-on -the cob.
Albertville Lions member LeRoy Berning was present to add that the Farmers Market has
become popular and successful. There is not enough room under the main structure to house the
number of people that sign up for the Farmers Market and having the hard surface would be
appreciated. The wish is to construct a free deck near the area so that during the Farmers Market
there could be music for the customers to listen to as they shop. There have been times when the
people enjoyed taking time to sit down at a picnic table to relax and listen to the music.
As PW -PM Dept. Supervisor Guimont stated, having the hard surface for the Albertville Lions
during Friendly City Days would be nice because of the uncertain weather conditions. There
have been years when it has rained and the ground becomes soggy and muddy. Having the hard
surface would be a safety precaution while working with the grills.
Council member (Schommer) Hendrickson had a concern with the cost and why it is being paid
for by the Albertville Lions. (Schommer) Hendrickson added that she has attended the Farmers
Market this past year and agrees to the need for additional hard surface for the vendors.
City Administrator Kruse wished to bring this request before the Council to discuss whether the
City should allow the Albertville Lions to proceed or to hold off and have a Central (City) Park
Vision Study be prepared. Kruse invited the Council to share what their vision of Central Park
should or could potentially be.
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Meeting Date: January 3, 2012
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The Council realized this is a discussion item, but upon hearing the reasoning behind the
construction of the concrete slabs and the maintenance free deck they were in agreement to make
a motion tonight. Council member (Schommer) Hendrickson had reservations about the
concrete slabs; however, came to the conclusion that is it concrete, which would be easy to
remove in the future for upgrading the site as well as the maintenance free deck that will be easy
to remove from the site.
Mayor Meehan reiterated the concrete would be a good addition to the current Albertville Lions
Pavilion area to allow for additional space during both Friendly City Days and the Farmers
Market. The maintenance free deck would be a temporary structure for the Farmers Market with
the plan for something more permanent in the future when and if a Central Park Vision Study
can be prepared.
CMs Vetsch/(Schommer) Hendrickson motioned to approve the construction of two (2) 16' x
20' concrete slabs and a 12' x 14' maintenance free deck at Lions Park Pavilion located at 5801
Main Avenue NE (at the corner of Main Avenue NE and 58 Street NE) within the Albertville
city limits with the Albertville Lions providing financial support towards the construction of the
concrete slabs and the 12" x 14' maintenance free Amphitheatre style deck. Motion carried
unanimously.
Utilities DEPARTMENT
No comments
BUILDING DEPARTMENT
No comments
FINANCE DEPARTMENT
Approve Resolution No. 2011 -040 entitled a Resolution Adopting the 2012 Capital Improvement
Plan (CIP)
Finance Director Lannes reported staff prepared a resolution adopting the 2012 Capital
Improvement Plan (CIP) that is reviewed and updated on an annual basis because it is a living
document. This document serves the purpose of providing an orderly and efficient long -term
plan for acquiring necessary buildings, land, major equipment, infrastructure, and other
commodities of significant value that have a useful life of several years.
Council member Vetsch wanted clarification whether the Council will receive a copy of the CIP,
which Finance Director Lannes confirmed that the Council received a copy of the 2012 Capital
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Improvement Plan (CIP) at the December 5, 2011 Workshop Session. The 2012 CIP was a
lengthy document compared to the 11" x 17" document that was distributed in prior years.
Lannes went on to explain staff didn't include the lengthy document in the packet to reduce the
amount of paper being used. Lannes concluded that this document is an opportunity for optimal
decision - making by proposers, users, and evaluators of capital projects and their funding.
CMs (Schommer) Hendrickson/Sorensen motioned to approve Resolution No. 2011 -040
entitled a Resolution Adopting the 2012 Capital Improvement Plan (CIP). Mayor Meehan,
Council members (Schommer) Hendrickson, Sorensen, and Wagner voted aye. Council member
Vetsch voted nay. Motion carried.
Approve Resolution No. 2011 -041 entitled a Resolution Adopting the City of Albertville, MN
2011 Fund Balance Policy (GASB 54)
Finance Director Lannes reported that included in the packet is Resolution No. 2011 -041
adopting the City of Albertville's 2011 Fund Balance Policy (GASB 54). Lannes explained that
GASB stands for the Governmental Accounting Standards Board. It is the GASB's role to
establish and improve standards of reporting for U.S. State and Local governments. This style of
reporting is recognized as the official source of Generally Accepted Accounting Principles
(GAAP) for state and local governments.
Lannes continued by stating that GASB found significant variations in how standards are
applied, leading to significant divergence in practice. There is a widespread confusion about
terminology used in documents. The terminology is mismatched between what governments are
reporting about fund balance and what users of financial statements actually need. It was the
Governmental Accounting Standards Boards (GASB) that met and issued Statement 54 in March
2009.
Albertville has been working towards presenting and implementing the GASB 54, which is
included in Resolution No. 2011 -041.
CMs Wagner /Sorensen motioned to approve Resolution No. 2011 -041 entitled a Resolution
Adopting the 2012 Final Budget as presented. Mayor Meehan, Council members (Schommer)
Hendrickson, Sorensen, and Wagner voted aye. Council member Vetsch voted nay. Motion
carried.
CITY CLERK
No comments
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Meeting Date: January 3, 2012
City of Albertville Council Minutes
December 19, 2011 Page 7 of 8
PLANNING
Authorize staff to prepare a 2012 NAC Vision Study and Goal Setting Report
City Administrator Kruse asked the Council if they were interested in authorizing staff in
preparing a 2012 NAC Vision Study and Goal Setting Report at a cost not to exceed $6,200.
CMs (Schommer) Hendrickson/Wagner motioned to authorize staff to prepare a 2012 NAC
Vision Study and Goal Setting Report at a cost not to exceed $6,200, which will be presented to
the City Council at a future meeting. Motion carried unanimously.
ENGINEERING
No comments
LEGAL
No comments
ADMINISTRATION
No comments
ANNOUNCEMENTS and or UPCOMING MEETINGS
December 2011.
26 all day Christmas Day observed — City offices closed
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Meeting Date: January 3, 2012
City of Albertville Council Minutes
December 19, 2011 Page 8 of 8
JANUARY 2012Xxxxxxxxxx
2 all day New Year's Day observed — City offices closed
3 7:00 p.m. City Co meeting
9 6:00 p.m. STMA fee Arena Board meeting
10 7:00 p.m. Planning and Zoning Commission meeting
16 all day Martin Luther King, Jr. Day observed — City offices closed
17 7:00 p.m. City Council meeting
23 6:30 p.m. Joint Powers Water Board meeting
30 6:00 p.m. Joint cities of Albertville & St. Michael and STMA School
Board mtg. (Albertville City Hall)
31 11:30 a.m. State of the Cities Address (St. Michael City Hall)
7:
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ADJOURNMENT
Mayor Meehan adjourned the regular City Council meeting at 7:27 p.m. The Council took a five
(5) minute recess then regrouped in the East Conference Room to conduct the 2011 Annual
Performance Reviews for the City Attorney, City Engineer, and City Administrator.
Bridget Miller, ity Clerk (recording secretary)
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Meeting Date: January 3, 2012
Albertville City Council
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December 19, 2011
Public Attendance Record
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