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ALBERTVILLE CITY COUNCIL
February 6, 2012
MINUTES
ALBERTVILLE CITY HALL 7:00 PM
CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Meehan called the regular City Council meeting to order at 7:00 p.m. All individuals
present said the Pledge of Allegiance.
ROLL CALL
Present: Mayor Mark Meehan, Council members Larry Sorensen, Dan Wagner, Jillian
Hendrickson and, John Vetsch
Absent: None
Others Present: City Administrator Larry Kruse, Finance Director Tina Lannes, City Engineer
Adam Nafstad, City Attorney Michael Couri and City Planner Alan Brixius.
Absent: None
AMENDMENTS TO THE AGENDA
Meehan noted there were no amendments to the agenda.
CMs Wagner/Sorensen motioned to approve the Tuesday, February 6, 2012 agenda as sent and
presented. Motion carried unanimously.
PRESENTATIONS AND AWARDS
LIONS $5,000 DONATION
Albertville Lions President Ron Tiernan presented the City of Albertville with a$5,000
contribution on behalf of the organization for general maintenance of City Meeting rooms.
Tiernan said the Lions are interested in making a difference in Albertville. The Mayor and
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Council thanked the Lions for their generosity and the good work they do each and every day in
the City.
CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approval of the January 17, 2012 City Council minutes.
B. Authorize the Monday, February 6, 2012 Payment of Claims (bills) for electronic
payments 565 EFT-571 EFT and check numbers 30659 to 30695 as presented.
C. Motion to adopt Resolution No. 2012-007 entitled a Resolution approving the issuance
of General Obligation Capital Improvement Crossover Refunding Bonds; Series
2012A.
D. Motion to adopt Resolution No. 2012-008 entitled a Resolution calling for a Public
Hearing on adoption of an Amended Capital Improvement Plan and Issuance of GO
Bonds; Series 2012B, to be held at 7:00 P.M. on Monday, March 15, 2012.
E. Motion to adopt Resolution No. 2012-005 entitled a Resolution approving Post-
issuance Procedure and Policy for Tax-Exempt Governmental Bonds.
CMs Wagner/Sorensen motioned to approve the consent agenda with the exception of items C,
D and E for further clarification. Motion carried unanimously.
Pulled consent items C,D and E: Finance Lannes explained that the City has an opportunity to
refinance two bond issues and save approximately $144,000 and $200,000 respectively. City
staff regularly reviews its outstanding bonds and evaluates if it makes financial sense to
refinance. Lannes said a Cross-over refunding, is a mechanism to refinance a bond that has not
reached its call date. Interest rates are attractive and the cost/benefit is enough to refinance the
two issues. The latter Post Issuance Procedure and Policy is a requirement of the IRS.
C. Resolution No. 2012-007.
CMs Vetsch/Wagner moved to adopt Resolution No. 2012-007 entitled a Resolution approving
the issuance of General Obligations Capital Improvement Crossover Refunding Bonds; Series
2012A. Motion carried unanimously.
D. Resolution No. 2012-008.
CMs Sorensen/Wagner moved to adopt Resolution No. 2012-008 entitled a Resolution calling
far a Public Hearing on adoption of an Amended Capital Improvement Plan and Issuance of GO
Bonds; Series 2012B, to be held at 7:00 P.M. on Monday, March 15, 2012. Motion carried
unanimously.
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E. Resolution No. 2012-005
CMs Wagner/Hendrickson moved to adopt Resolution No. 2012-005 entitled a Resolution
approving Post-issuance Procedure and Policy for Tax-Exempt Governmental Bonds. Motion
carried unanimously.
BUILDING REPORT
2011 Annual Building Department Report. Mayor Meehan acknowledged receipt of the report.
PLANNING
Central Park Master Plan Study
City Administrator Kruse stated the Central Park Master Plan was tabled at the last meeting
pending input from the Park Committee. Kruse reported that the Parks Committee had met and
supported having NAC complete the Central Park Master Plan. Kruse reported that due to
conflicts Council Members Sorensen and Hendrickson were not able to attend that meeting and
could provide further input. Kruse also said that Council member Vetsch, called and said he had
changed his mind on the importance of planning work and requested the item also be on the
agenda.
Mayor Meehan polled the Council and they expressed support for the NAC Master Plan Study.
Council Member Hendrickson said she would not be in support of losing a ball field, but saw the
importance of reviewing Central Park with the proposed STMA Arena expansion and other
development that might happen in the park.
Council member Sorensen said he could support the study with the assumption that residents,
various groups such as baseball and softball all get an opportunity for input. He does not want
user groups coming in at the last moment saying they were not asked for input. City Planner
Brixius said they would all have an opportunity for input.
CMs Vetsch/Sorensen motioned to contract with NAC to complete a Master Plan Study of
Central Park at a cost not to exceed $5,500. Motion carried unanimously.
ENGINEERING
I-94 — Schedule, Plans and Specifications, Authorize bidding
City Engineer Nafstad gave the City Council a schedule of activities which would culminate in
mid March with the City Council evaluating bids on I94 and deciding if they want to contract to
complete the Westbound I-94 Collector Distributor Road.
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CMs Hendrickson/Sorensen motioned to approve Resolution No. 2012-004, entitled a
Resolution Approving Plans and Specifications for Improvement of Interstate 94 Access at
CSAH 19 by the Addition of a Westbound Collector-Distributor Interchange Connection
between CSAH 37 and CSAH 19 and Ordering Advertisement for bids. Motion carried with
Council member Vetsch voting nay.
CMs Hendrickson/Sorensen motioned to approve Resolution No. 2012-006, entitled a
Resolution Declaring the Official Intent of the City of Albertville to Reimburse Certain
Expenditures from the Proceeds of Bond to be Issued by the City. Motion carried with Council
member Vetsch voting nay.
CITY ADMINISTRATOR'S REPORT
Temporary Sign Violation Fine Stay
City Administrator reported that since adoption of the off-site temporary signs ordinance this
fall, the majority of signs installed have either not had permits, are installed in the right-of-way,
or have not been removed at the expiration of the permit. The City's goal is to control signs and
not create a financial hardship for businesses. Although getting a permit and taking signs down
on time is within their control, the City Administrator requests permission to stay first time
administrative fines pending future compliance with the ordinance.
For example; a business recently received a letter requesting removal of an expired sign,
followed by a second letter when the business was not responding. A$200 administrative fine
letter was then sent to the property owner and off-site business owner when the sign was not
removed. Administration would request that the fine be waived if the business owner complies
with the sign ordinance through 2012. If a second violation is received, the current and new fine
would apply.
The Council expressed support for the stay, assuming everyone would be treated in a like
manner.
CM's Vetscl�/Hendrickson moved to authorize the City Administrator to stay first time
Administrative Fines for Temporary Signs on a case-by-case basis. Motion carried unanimously.
Albertville Web Site
City Administrator Kruse said that staff has been working on updating the Albertville web site.
For financial reasons, the Council was reluctant to spend funds for this purpose, so staff has been
working with a Word Press software, which is a Public Domain software, meaning it is free for
public use. The overall cost will be minimal and all the work that goes into the site is portable
meaning it can be used should a better alternative be found.
The Council viewed the site and said they liked what they viewed. Kruse said a live version will
be available for their comments shortly.
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Utility Service Line Repairs
City Administrator Kruse shared a number of pictures of an Albertville utility customer whose
water line was leaking on the resident's side of the curb stop. Albertville policy is that if the
water leak is on the resident's side, they pay and if it is on the City's side, the City pays. Kruse
described the recent incident where a homeowner called to have their curb stop pounded down in
the spring, which is normal maintenance. Some months later the water line began to leak. The
City received a letter from the customer's attorney saying the City was responsible for the repair.
Staff reviewed the policy and responded that it would be the responsibility of the customer.
Kruse said events like this only happen once or twice a year. Kruse wanted the Council to be
aware of past practice and hear input if the Council was interested in changing the policy. The
cost for this repair is about $1,000 plus fixing the driveway. The Council discussed the pros and
cons of changing the policy. Kruse said insurance is available for residents to insure this type of
loss; however the cost is about $60 per year. Assuming this cost was borne by the City, and
spread over the 2,400 customers, the cost could be as little as $.25 per month.
The Council asked staff to review the policy, identify how often this happens and bring back a
couple options for the Council to consider.
Albertville Economic Development Authority (EDA)
City Administrator Kruse handed out a copy of the Albertville EDA By-laws. He said that the
City has used the EDA as a vehicle to finance the City Hall, Fire Hall and Public Works
Building. The City Council serves as the Board and has the ability to appoint non-council
members to the EDA. Kruse expressed interest in the EDA becoming more active in promoting
economic development. Kruse asked the Council to review the By-laws which lay out the
responsibilities and think about being more aggressive with the EDA.
Council member Sorensen expressed interest in doing this and suggested the City work closer
with the Wright County Economic Development Partnership. The Council agrees to study the
issue and asked that this be put on a future workshop.
ADJOURNMENT
CMs Wagner/Sorensen motioned to adjourn the meeting at 8:35 p.m. Motion carried
unanimously.
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