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2012-05-07 CC Minutes � 1b�rtv�11� � s� r� �a uti. �a• e� w ALBERTVILLE CITY COUNCIL Monday, May 7, 2012 MINUTES ALBERTVILLE CITY HALL 7:00 PM CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Meehan called the regular City Council meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Mark Meehan, Council members John Vetsch, Jillian Hendrickson, Larry Sorensen, and Dan Wagner Absent: none Others Present: Finance Director/Acting City Clerk Tina Lannes, Public Works Director/City Engineer Adam Nafstad, City Attorney Michael Couri and City Planner Alan Brixius CITIZENS OPEN FORUM None APPROVAL OF THE AGENDA Amendments to the agenda requested by CM Vetsch regarding Fire Code 1306, Lannes added Ad Hock Committee meeting, and CM Hendrickson added Website. CM Vetsch motioned to approve the Monday, May 7, 2012 agenda as amended. Motion carried unanimously. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City Staff and will be enacted by one motion. In the event an item is pulled it will be discussed in the arder it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. M:APublic Data\City Council\Counci] Minutes�2012 Minutes\City Council\M OS 07 2012 fmal.doc City of Albertville DRAFT City Council Minutes May 7, 2012 Page 2 of 6 A. Approve the April 16, 2012 Regular City Council minutes as presented B. Approve the April 18, 2012 Board �of Review minutes as presented C. Approve the Apri125, 2012 Special City Council minutes as presented D. Authorize the Monday, May 7, 2012 payment of the claims that includes electronic payments 1149 EFT-1159 EFT and check numbers 30931 to 30975 as presented E. Approve the three (3) One-day 3.2% Malt Liquor License that has been submitted by the Knights of Columbus for the duration of the 2012 Friendly City Days celebration that will be held within the Central-City Park F. Approve the new On-Sale Wine Liquor License for D's Family Pizza contingent upon review and approval by the Minnesota State Alcohol and Gambling Division, at which time the Acting City Clerk will issue the license CMs Hendrickson/Sorensen motioned to approve the consent agenda with the exception of item A. Motion carried unanimously. Pulled item A, from the consent agenda CMs Hendrickson and Sorensen had additions and corrections to the April 16, 2012 Regular City Council Minutes. CMs Hendrickson/Vetsch motioned to approve the April 16, 2012 Regular City Council Minutes as amended. Motion carried unanimously. DEPARTMENT BUSINESS City Council Ad Hock Committee Appointments (Discussion) CM Sorensen raised concern on his appointment to the Ad Hock Committee due to his limited time and busy schedule. He requested that the Ad Hock Committee consist of the Personnel Committee and Staff since the final decision is brought to the entire Council for approval. CMs Hendrickson/Sorensen motioned to remove CM Sorenson from the Ad Hock Committee Appointments and have the Personnel Committee with Staff oversee the duties. Motion carried unanimously. Notice to the Public on transition plan Mayor Meehan discussed sending a notice or letter to the public on how the Council plans to move forward with the transition for City Administrator. After Council discussion, a draft notice shall be brought to Council at the next Regular Council Meeting, May 21, 2012 for further discussion. M:\Public Data\City Council\Council Minutes\2012 Minutes\City Council�N1 05 07 2012 final.doc City of Albertville DRAFT City Council Minutes May 7, 2012 Page 3 of 6 Arena rental rates (discussion for Arena Board Meeting Monday, May 14, 2012) Mayor Meehan requested an update on the STMA Summer Ice Rental Rates. The rates were discussed in March at the STMA Arena Board meeting. Website Discussion � � CM Hendrickson discussed the City's plan is for the current website and the future website. CMs Hendrickson/Sorensen motioned to direct staff to bring back website quotes regarding the cost of three options. Option One: cost to fix the original site. Option Two: complete the new site the City started as a test site. Option Three: create a new site from scratch. Motion carried unanimously. Finance Department Approve Res�le�tr`��n 1�'�. 2f112-(125 entitled a Resolution Decertifying Tax Increment Financing Redevelopment District No. 13 of the City ofAlbertville Tammy Omdal from Northland Securities presented to Council the reasons for Decertifying TIF District No. 13 and establishing a new TIF District No. 14. CMs Vetsch/Sorensen motioned to approve Reso[ution 1V'o. 2012-O25 entitled a Resolution Decertifying Tax Increment Financing Redevelopment District No. 13 of the City of Albertville as presented. Motion carried unanimously. Approve Resc�lutic�n Na. 2(112-026 entitled Calling for Public Hearing on the Proposed Modification of Development District No. 1 and the Proposed establishment of Tux Increment Financing District No. 14 within the Development District No. 1 and the proposed adoption of a Tax Increment Financing Plan relating to thereto Tammy Omdal from Northland Securities presented to Council the calling for the public hearing for establishing TIF District No. 14. CM Hendrickson/Vetsch motioned to approve Resolution No. 2U12-02b entitled Calling for Public Hearing on the Proposed Modification of Development District No. 1 and the Proposed establishment of Tax Increment Financing District No. 14 within the Development District No. 1 and the proposed adoption of a Tax Increment Financing Plan relating to thereto as presented. Motion carried unanimously. M:�Public Data\City Council\Council Minutes�2012 Minutes\City Counci1�1V1 05 07 2012 final.doc City of Albertville DRAFT City Council Minutes May 7, 2012 Page 4 of 6 Public Works Director/City Engineer Monthly Public Works Report by Tim Guimont Nafstad presented the Public Works Report. I-94 Project Update Nafstad presented the I-94 Update. The lane closure hours are mainly in the evening and shifting traffic resulted in a pavement failure. Workers are addressing the shouldering needs and pavement corrections. I-94 Signal System Color Nafstad reviewed Signal System Color Schemes for the I-94 WB C-D Road and CSAH 19. After City Council discussion, staff was directed to stay with the new galvanized signal and return to Council with color and cost options for the signals on CSAH 19. CM Vetsch/Sorensen motie�ed to direct staff to proceed witn tne MnDot stane�ard galvanized signal system. Motion carried unanimously. City Administrator Transition Update Nafstad presented Council with the City Clerk Application process. Lannes discussed the Ad Hock Committee meeting regarding the interview stage hiring process and direction. Nafstad presented Council with the Interim City Administrator status. There was discussion on using the company Government services. City Attorney Couri reviewed the draft agreement for the contract service. Nafstad presented Council with the Permanent City Administrator position. Nafstad has sought proposals from consulting firms for recruiting services. Requested Council direction if they wanted to review the proposals and have discussions prior to the firms coming to Council for an interview. Council continued discussion on the hiring of a Permanent City Administrator. Mayor Meehan inquired of City Attorney a way the Council could offer the Permanent City Administrator position to an employee, and if the City could hire training for that employee. Couri said yes, but needs to verify any veteran's preference issues and the plan for the employee's transition. Mayor Meehan wants to bring the discussion to the Ad Hoc Committee for discussion of that option to hire within. CM Hendrickson recommended Public Works Director/City Engineer M:\Public Data\City Council\Council Minutes\2012 Minutes\City Counci1�N1 05 07 2012 final.doc City of Albertville DRAFT City Council Minutes May 7, 2012 Page 5 of 6 Adam Nafstad for the City Administrator position and use the Interim City Administrator to assist in training Mr. Nafstad. Fire Sprinkling Code 1306 Discussion of Fire Code 1306 which was deferred to the Joint City Council/Planning Commission meeting set for Tuesday, May 8 Building Official Jon Sutherland will be attending that meeting and staff will be prepared for discussion of Code 1306 on May gtn Legal City Attorney's Monthly Report City Attorney requested direction on the Stangler property regarding enforcement issues. The request was to contact them after the discussion of Sprinkling Code 1306 at the meeting on Tuesday, May 8, 2012. Administration 2012 Friendly City Days Albertville vs. St. Michael Kickball Game Lannes requested City Council to challenge the City of St. Michael in a 2+ inning kickball game. Council went forward with the challenge. Nafstad discussed the possibility of our building official resigning from his position and if that occurs staff would work with the City of St. Michael on an interim basis to cover the building official's duties on an as needed basis. ADJOUNR THE REGULAR CITY COUNCIL MEETING CM Hendrickson/Vetsch motioned to adjourn the regular City �ouncil meeting and go into an EDA meeting. Motion carried unanimously. EDA (Economic Develonment Authority) CMs Hendrickson/Mayor Meehan motioned to appoint the City of Albertville Mayor as the President of the EDA and the City Clerk as the Executive Director of the EDA. Motion carried unanimously. M:\Public Data\City Council\Council Minutes�2012 Minutes\City CouncilWl OS 07 2012 final.doc City of Albertville DRAFT City Council Minutes May 7, 2012 Page 6 of 6 RECONVENE THE REGULAR CITY COUNCIL MEETING At 9:01 p.m. the regular City Council meeting reconvened. ADJOURNMENT CMs Hendrickson/Wagner motioned to adjourn the meeting at 9:02 p.m. Motion carried unanimously. r_��G v� ��r1 f�.�P.� Tina Lannes, Finance Director/Acting City Clerk , M:�Public Data\City Council\Council Minutes\2012 Minutes\City Council\M OS 07 2012 final.doc