2012-08-06 CC MinutesNbertville
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ALBERTVILLE CITY COUNCIL
Monday, August 6, 2012
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Mark Meehan called the regular City Council meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Mark Meehan, Council members Jillian Hendrickson, Larry Sorensen, John
Vetsch and Dan Wagner
Absent: None
Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes,
City Attorney Michael Couri, City Engineer/Public Works Director Adam Nafstad, City Clerk
Kimberly Olson, Fire Chief Tate Mills, Kurt Sjelin, Suzie Meier and Julie Frandsen
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None
4. CITIZENS OPEN FORUM
There were no comments.
5. APPROVAL OF THE AGENDA
Motioned by Hendrickson, seconded by Sorensen, to approve the agenda. Ayes: Meehan,
Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
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City Council Approved Minutes
August 6, 2012
Page 2 of 6
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the July 16, 2012 regular City Council minutes as presented
B. Authorize the Monday, August 6, 2012 payment of the claims that claims that includes
electronic payments 1298 EFT - 1305 EFT and check numbers 31210 to 31233 as
presented
Sorensen requested the minutes of July 16, 2012 be pulled from the agenda as he had a
clarification for the minutes regarding the Ice Arena Committee meeting.
Motion by Sorensen, seconded by Hendrickson, to approve the minutes, with corrections, of
the regular July 16, 2012 City Council meeting. Ayes: Meehan, Hendrickson, Sorensen,
Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED.
Hendrickson inquired when the last time staff looked at leasing quotes for copiers. Lannes
replied it was done a year and a half ago and will be looked at next year.
Motion by Hendrickson, seconded by Sorensen, to authorize the Monday, August 6, 2012
payment of the claims that claims that includes electronic payments 1298 EFT -1305 EFT
and check numbers 31210 to 31233 as presented
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. Finance
1). 2012 2nd Quarter Budget to Actual
Lannes reported they are just under 50% for revenue for the year and just under
40% for expenditures.
2). Accounts Receivable
Lannes reported that 89% was under 30 days out and the 8% that was over 90
days will be billed to the properties in November.
3). 2012 Budget Amendment
Lannes reported the hiring of a City Engineer, Admin Asst./Accounting Clerk
and City Clerk required some internal changes to the budget to fund those items,
but did not affect the overall levy at all. The amendment is required by the
auditors to show there was no change to the levy amount.
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City Council Approved Minutes
August 6, 2012
Page 3 of 6
Sorensen inquired if the reason they needed to do the budget amendment was
because they hired a City Engineer. Lannes replied that was correct because it is
a new department that is being charged expenses. She stated that approximately
70% is being charged to the General Fund and 30% is being charged to the Sewer
Enterprise Fund.
Motion by Vetsch, seconded by Hendrickson, to approve the 2012 Budget
Amendment. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner.
Nays: None. Absent. None. MOTION DECLARED CARRIED.
B. Planning/Zoning
1). Towne Lakes Customer Appreciation Event and Outdoor Music Application
(InFit & Anytime Fitness)
Nafstad reported the Shoppes at Towne Lakes would like to hold a customer
appreciation block party. This type of event would require a temporary sales and
temporary outdoor music permit. There are two issues with the request:
proximity to the neighborhood for the band and parking. These two issues
prevented them from approving the application administratively.
Julie Frandsen, InFit & Anytime Fitness, stated they would like to host the block
party for their customers and also draw attention to the area to let others know
the businesses are out there. It will be a family friendly block party on August 22
from 4:00-8:00 p.m. There will be adult and kid activities as well as food from
local businesses. They would like to have a family friendly band during those
hours as well. They have obtained signatures from the neighborhood stating they
are in support of the event and do not have a problem with the band. They have
also obtained permission to use the parking facilities at Minnesota Lighting to
reach the required amount of parking.
Sorensen thanked the applicant for their efforts.
Motion by Sorensen, seconded by Hendrickson, to approve the Towne Lakes
Customer Appreciation Block Parry and Outdoor Music Application. Ayes:
Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTIONDECLARED CARRIED.
C. Public Works Director/City Engineer
1) I-94 Update
Nafstad reported the project has been moving along nicely and the weather has
been cooperating. Concrete pavement will begin next week. Sorensen inquired
if the completion will be done by the end of November. Nafstad replied that
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August 6, 2012
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completion will be done in 2012 and the most critical date is Black Friday. His
goal is to make sure it is completed by Black Friday and he feels that is a
realistic goal.
2) 2012 Main Ave NE Watermain Improvements
The hydrant by the 152 Club needs to moved due their expansion. They are
planning to move and convert the hydrant into a larger capacity to
accommodate their sprinkling needs for the 152 Club. They have also included
two other hydrants in the project. Nafstad stated that he requested four bids and
received only two. The low bid was from Meiney's Diggers from St. Michael.
Motion by Wagner, seconded by Hendrickson, to approve to low bid from
Meiney's Diggers in the amount of $20,225 for completion of the 2012 Main
Ave NE Waterman Improvements. Ayes: Meehan, Hendrickson, Sorensen,
Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED
CARRIED.
D. City Clerk
1) Liquor License — Approve On -Sale Wine and 32. Malt Liquor License for
Pick Your Perfect Pasta
Olson reported Pick Your Perfect Pasta opened August 1, 2012 and will be
serving convenient high quality Italian food available for dining, take out or
delivery. They wish to offer wine and beer to their dine -in patrons. They
have completed the appropriate paperwork, paid the fees, and are working on
their insurance.
Olson stated the license would be contingent on successful completion of the
background check and submittal of liquor liability and worker's compensation
iU.Y11i00TIM
Motion by Sorensen, seconded by Hendrickson, to approve the On Sale
Wine and 3.2 Malt Liquor License for Pick Your Perfect Pasta. Ayes:
Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None.
MOTION DECLARED CARRIED.
2) Cancel August 16, 2012 Special City Council Meeting
Olson stated the August 16, 2012 Special Meeting is not required for
canvassing and would like to cancel the meeting.
Motion by Wagner, seconded by Sorensen, to cancel the August 16, 2012
Special City Council Meeting. Ayes: Meehan, Hendrickson, Sorensen,
Vetsch and Wagner. Nays: None. MOTION DECLARED CARRIED.
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City Council Approved Minutes
August 6, 2012
E. City Council
F. Legal
1) Attorney Report
Couri reported they will be meeting with the owner of the Mattress Depot and
the building inspector to try to figure out a solution for the store to stay in
business.
G. Administration
1) Springsted Update
Thistle reported they are in the process of interviews and will follow up at a
later date. He stated with the budget workshop on August 20, they may have
to select a different day to review Springsted's report.
2) Website Proposals
Thistle stated that staff recommends hiring SM Website Solutions to create a
new City website. They received two proposals. He stated they felt more
comfortable with SM Website Solutions because of their experience whereas
the other proposal would be using the tools for the first time.
Thistle reported two Council members have volunteered to be on the website
committee.
Hendrickson stated that she has reviewed SM Website Solutions previous
work and felt working with Ms. Meier will benefit the City.
Sorensen felt it is money well spent. Meehan agreed. Sorensen stated the
amount of the contract is much lower than quotes received in the past.
Vetsch inquired about updating the site. Meier replied the site will have a
content management system that the employees can update.
Thistle reported that the responsibility of the website will be transferring
from the Finance Director to the City Clerk, as many communication items
and notices are received through the City Clerk's Office.
Motion by Sorensen, seconded by Hendrickson, to accept the quote form
SM Website Solutions to redesign the City of Albertville's website for an
amount not to exceed $4,000 for all three phases. Ayes: Meehan,
Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
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City Council Approved Minutes
August 6, 2012
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
August 13, 2012 STMA Ice Arena Meeting @ 6:00 P.M.
August 10, 2012 St. Michael vs. Albertville Bowling Challenge @ 5:30 P.M.
August 14, 2012 Primary Election Day
August 15, 2012 Planning Commission Meeting @ 7:00 P.M.
August 20, 2012 City Council Meeting @ 7:00 P.M. and Workshop to follow
10. ADJOURNMENT
Motion by Sorensen, seconded by Hendrickson, to adjourn the meeting at 7:33 p.m. Ayes:
Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. son, City Clerk