2012-08-06 CC Minutes WorkshopA�Ibcrtville
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ALBERTVILLE CITY COUNCIL WORKSHOP
Monday, August 6, 2012
APPROVED MINUTES
ALBERTVILLE CITY HALL
ROLL CALL
7:34 PM
Present: Mayor Mark Meehan and Council members Jillian Hendrickson, Larry Sorensen, John
Vetsch and Dan Wagner
Absent: None
Others Present: Interim City Administrator Thistle, Finance Director Tina Lannes, City
Attorney Michael Couri, Public Works Director/City Engineer Adam Nafstad, City Clerk
Kimberly Olson and Fire Chief Tate Mills
BUDGET WORKSHOP DISCUSSION
Lannes gave a presentation to City Council. She reported on the timeline for the budget process
and important dates. She reviewed the reductions in both revenue and expenditures.
Lannes stated the debt levy had an increase of 2.19% and the general levy had a proposed
increase of 4.25% for a total levy increase of 6.44%. She reviewed the increases in expenditures,
including unbudgeted items, and reviewed the assumptions for the reserve fund.
Council questioned the severance for the previous City Administrator. Lannes stated she had
budgeted the pay out as well as an estimated cost for interim services provided by Mr. Thistle.
Sorensen inquired about unemployment should the former administrator begin to draw on that.
Lannes stated that is not budgeted for. Couri explained that the City does not pay a monthly
unemployment premium as most private companies do; rather they pay it as it is applied for.
Sorensen requested an estimate of unemployment costs. Meehan would like these issues to be
reviewed thoroughly in the new City Administrator contract when the time comes.
Lannes reviewed other increases in the budget that were made to more accurately reflect actual
costs. She stated that reserves at year end are 33-37%. The Office of the State Auditor requires
at least 30%, but recommends it be between 40-50%. Thistle pointed out this is why it is
important to replenish the $100,000 for administration, so they don't slip under the 30%. He
stated it is important the City protect its credit rating.
City of Albertville Page 2 of 2
City Council Workshop Minutes
August 6, 2012
Lannes reviewed items that were not included in the budget that Council will also need to keep
in mind. Thistle stated that Capital Improvement Projects are a major piece that Council will
need to consider. They must determine the priority of these items and how to fund them.
Thistle stated the intent of the presentation is to show a comparison of this year to next year,
identify lacking areas, and identify key issues.
Mills would like Council to be aware of long term plans for capital equipment. He stated that
2017 will be the year where they will need to replace two trucks.
Mills reported the Fire Relief Association had asked him to speak on their behalf this evening.
They are asking for a $200 increase for the year for pensions. Vetsch was concerned with the
possibility some may be trying to stay on longer just for the benefits. Lannes provided some
history on what had been done in the past with the pensions.
Thistle thanked staff for their help getting him up to speed on the budget.
Lannes stated that the next meeting would be August 20 immediately following the regular
meeting.
Vetsch requested examples of how the budger will affect local businesses and homes. Lannes
stated she would provide examples similar to last year.
ADJOURNMENT
Motion by Vetsch, seconded by Hendrickson, to adjourn the meeting at 8:17 p.m. Ayes:
Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
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ir&rly A lson, City Clerk