Loading...
2012-08-20 CC MinutesA,lbertville ALBERTVILLE CITY COUNCIL Monday, August 20, 2012 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Mark Meehan called the regular City Council meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Mark Meehan, Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner Absent: None Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes, City Attorney Bob Ruppe, City Engineer/Public Works Director Adam Nafstad, City Clerk Kimberly Olson, Fire Chief Tate Mills, Public Works Supervisor Tim Guimont, Administrative Assistant/Accounting Clerk Bridget Miller, James Michael Krutzig, Arlan Middleton, and Samara Postuma 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None 4. CITIZENS OPEN FORUM There were no comments. 5. APPROVAL OF THE AGENDA Olson would like to set a Special City Council Meeting on Tuesday, August 28, 2012 to receive presentation from Springsted, Inc. regarding the City Administrator Process. Motioned by Sorensen, seconded by Hendrickson, to approve the amended agenda. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. City of Albertville City Council Minutes August 20, 2012 6. CONSENT AGENDA Page 2 of 5 All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 6, 2012 regular City Council minutes as presented B. Approve the August 6, 2012 workshop City Council minutes as presented C. Authorize the Monday, August 20, 2012 payment of the claims that includes electronic payments 1328 EFT —1340 EFT and check numbers 31235 to 31263 as presented D. Set Truth in Taxation Meeting for 6:00 p.m. on December 3, 2012 and set a continuation meeting for December 10, 2012 *(This will be held only if necessary) E. Approve use of the Council Chambers and Multi -Purpose room for the Albertville Fire Department to hold their Annual Fall Party on September 8, 2012 and to allow use of the building later than 10 p.m. F. Approve Darkenwald non -disclosure agreement G. Approve payment to Eureka Construction, Inc. in the amount of $1,082,591.51 for the I-94 Project H. Building Department Memo Olson removed Item 6F from the agenda entirely. Sorensen requested Item 6E be removed from the consent agenda for discussion. Motioned by Sorensen, seconded by Hendrickson, to approve the Consent Agenda as amended. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Sorensen stated the Fire Department requests that staff find a way to hold the Annual Fall Fire Department Party back at the Fire Hall rather than City Hall next year. Lannes replied that staff believes they can find away to allow that to happen by obtaining a permit to serve/consume alcohol for the Fire Hall at a minimal expense. Motioned by Sorensen, seconded by Hendrickson, to approve the use of the Council Chambers and Multi Purpose Room for the Annual Fire Department Fall Party and allow use of the building after 10:00 p.m. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS - None City of Albertville Page 3 of 5 City Council Minutes August 20, 2012 DEPARTMENT BUSINESS A. City Council 1). Agent of Record Lannes reported it was brought to Council, by request, to review options for the agent of record last year. At that time, Council moved forward to use Northern Capital for the 2011-2012 year. She stated both the current and previous agent have requested to be the agent of record for the coming year. Arlan Middleton, Middleton & Associates, Inc., reviewed his work with the City. His concern was with communication between the City and the agent as well as the agent not being utilized to their full potential. He stated there was a mistake regarding the expenditures, but he can only deal with the information he is given. He asked the Council to reinstate him as agent of record. Northern Capital stated their comments were summarized in the letter to Council and would be happy to answer any questions. Motion by Wagner, seconded by Sorensen, to move forward with Northern Capital as the Agent of Record. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). Arena Board Update There were no additions to the minutes presented. B. Finance 1). Waive Tort Liability Limits and Approve Lannes reported there was a small change to the language in the motion. Ruppe reported that when waiving the tort liability limits, it is recommended that the motion tie back to the City's insurance coverage so there is no gap between the City's insurance coverage and the tort liability limits. Lannes stated that this needs to be addressed each year. Past practice has been to waive the limits. She stated that the tort limits used to be very low and may not have covered a severely injured party. Ruppe stated that this is a policy issue that city councils must face every year. Motion by Vetsch, seconded by Hendrickson, for the City to waive the limits of its governmental liability under Minnesota Statute Section 466.04 only to the City of Albertville City Council Minutes August 20, 2012 Page 4 of 5 extent that valid and collectible insurance exceeds those limits and covers the claim. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. C. City Clerk -None D. City Engineer/Public Works Director 1). I-94 Update Nafstad stated they are working on paving and one lane is closed but all lanes should be open by 6:00 a.m. He stated that more paving and grading are scheduled. 2). Central Park Basketball Court Improvements Nafstad reported they received estimates for the work on the basketball court. The plan is to do the overlay of the court with new poles, backstops and hoops in the fall this year and to do the striping/painting in the spring. Sorensen stated the court is very much in need of updating and it makes sense to phase the repairs over two years. Guimont stated he did receive one quote that was a bit lower for the painting and striping of the court. Nafstad stated there are funds in the capital budget for the project. Motion by Sorensen, seconded by Hendrickson, to approve overlaying, painting, and equipment replacement for the basketball court at Central Park in two phases over 2012 and 2013 at a cost not to exceed $7,495. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. E. Planning/Zoning 1). City Planner's Update Brixius reviewed several code enforcement issues across the City. Sorensen stated there seems to be a lot of complaints. Brixius replied it appears that the complainants have waited until the issues have become exaggerated to place a complaint. Brixius stated that because he is not internal staff, he felt he should let Council be aware of his activities within the City. City of Albertville City Council Minutes August 20, 2012 Page 5 of 5 Meehan inquired if there is a lack of enforcement this year over last year. Brixius stated the previous Building Official may have gone out to remedy the situations before it got to the point of citation. Thistle stated staff will be discussing code violations in terms of initial inspections and who should do those inspections. He added that not every call warrants a drive out from the consultant. F. Legal — None G. Administration - None 8. ANNOUNCEMENTS and/or UPCOMING MEETINGS August 27 Joint Powers Water Board at 6:30 p.m. August 28 Special City Council Workshop at 7:00 p.m. September 3 Labor Day, City Offices Closed September 4 City Council Meeting at 7:00 p.m. September 10 STMA Arena Board at 6:00 p.m. September 11 Planning and Zoning Commission at 7:00 p.m. September 17 City Council Meeting at 7:00 p.m. 9. ADJOURNMENT Motion by Sorensen, seconded by Hendrickson, to adjourn the meeting at 7:48 p.m. Ayes: Meehan, Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. Respectfully submitted, v. Kimberly/A. Olson, City Clerk