2012-10-01 CC MinutesI) 6
A,lbertville
ALBERTVILLE CITY COUNCIL
Monday, October 1, 2012
APPROVED MINUTES
ALBERTVILLE CITY HALL 7:02 PM
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Deputy Mayor Vetsch called the regular City Council meeting to order at 7:02 p.m.
2. ROLL CALL
Present: Council members Jillian Hendrickson, Larry Sorensen, John Vetsch and Dan Wagner
Absent: Mayor Mark Meehan
Others Present: Interim City Administrator Robert Thistle, Finance Director Tina Lannes, City
Engineer/Public Works Director Adam Nafstad, City Clerk Kimberly Olson, City Planner Alan
Brixius, City Attorney Michael Couri, Administrative Assistant/Accounting Clerk Bridget
Miller, Sheriff Joe Hagerty, Rob Olson, Tom Dawson, Roger Dernam, Mary and Leander Wetter
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS
A. STMA Soccer Donation and Update of Activities
Tom Dawson stated the soccer club is continuing to grow and had an increase of 2%
in participation in 2011. They have 1,530 kids playing in the area. Albertville hosts
the entire 11-12 year old program. The Towne Lakes fields hosted 45 games and The
Albert Villas fields hosted 336 practices.
Dawson stated that Tim Guimont and the Public Works staff do an incredible job for
the soccer club. They take great care of the fields and should be commended for their
work.
Dawson presented a check to the City Council for $1,200.00 for upkeep of the fields.
Council thanked Dawson for the check and for the soccer club's work.
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City Council Minutes
October 1, 2012
4. CITIZENS OPEN FORUM
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Wright County Sheriff Joe Hagerty
Sheriff Hagerty provided an update on recent activity. He stated the Sheriff's Office must
confirm the reports that come in and verify facts before they can begin broadcasting information.
He stated that Wright County is a very safe place to live, but it is always a good idea to be aware
of your surroundings.
Hendrickson asked about the relationship between the Sheriff s Office and the schools. Hagerty
replied they have two liaisons in the middle school and one full time officer at the high school.
They also meet with a Safe Schools committee made of local community members. He stated
that it is the job of the Sheriffs Office to initiate mass communications to ensure they have
verified facts. Hendrickson wanted the community to know there is a process in place for how
notifications are sent out.
Wright Council Commissioner Candidate Mary Wetter
Wetter explained she was here to introduce herself and to see if Council had any questions for
her or concerns to share.
Sorensen asked how residents could obtain information on the Wright County Commission
candidates. Wetter replied there is a forum to be held in Monticello on October 9. She added
that many candidates also have their own websites.
5. APPROVAL OF THE AGENDA
Motioned by Hendrickson, seconded by Sorensen, to approve the agenda. Ayes: Vetsch,
Hendrickson, Sorensen, and Wagner. Nays: None. Absent. Meehan. MOTIONDECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the September 17, 2012 regular City Council meeting minutes as presented
B. Authorize the Monday, October 1, 2012 payment of claims that includes electronic
payments 1410 EFT -1419 EFT and check numbers 31354 to 31381 as presented
C. Approve minor amendments to the Building Services Contract with City of St. Michael
D. Approve payment to Eureka Construction, Inc. for I-94 project in the amount of
$1,248,743.95
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October 1, 2012
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E. Authorize the Mayor and Clerk to amend MnDOT Cooperative Construction
Agreement No. 99563 to allow for additional project funding from the State
Motioned by Sorensen, seconded by Hendrickson, to accept the consent agenda. Ayes: Vetsch,
Hendrickson, Sorensen, and Wagner. Nays: None. Absent. Meehan. MOTIONDECLARED
CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
B. Finance
C.
1). Otsego Fire Department Contract
This item was pulled from the agenda and will come back on October 15.
D. City Clerk
1). Set Special Meeting
Motioned by Hendrickson, seconded by Sorensen, to set a Special Meeting for
October 15, 2012 immediately following the regular City Council meeting to
discuss the Central Park Concept. Ayes: Vetsch, Hendrickson, Sorensen and
Wagner. Nays: None. Absent. Meehan. MOTIONDECLARED CARRIED.
E. Public Works Director/City Engineer
1). Outlet Mall Assessment Agreement
Nafstad reported that staff has been working with the owners of the Outlet Mall
to reach an agreement to modify the timing and terms of the Outlet Mall's
assessment for the project in return for waiving the right of appeal for the
assessment. This would save the City a large amount of money in appeal costs.
The first payment will be delayed until 2014 with interest accruing during the
deferral. The assessment will be spread out over 20 years rather than the 10
years. Nafstad stated this is a win -win situation for all involved.
Couri stated that he would highly recommend approval of the agreement. Even
though they have been lucky with assessment appeals in the past and the
outcomes have been good, it incurs quite a bit of expense to go though an appeal.
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City Council Minutes
October 1, 2012
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Vetsch inquired what happens if the property is sold. Couri replied the
assessments stay with the properties.
Wagner asked if the properties could be assessed again when the East I-94
project comes along. Couri explained they could, as each project stands alone.
Vetsch felt the cost of the assessments should be spread out more evenly as there
are larger properties out there with a smaller assessment amounts.
Motioned by Sorensen, seconded by Hendrickson, to approve Agreement for
Waiver of Objection to Special Assessment Associated with Interstate 941CSAH
19Improvements. Ayes: Hendrickson, Sorensen and Wagner. Nays: Yetsch.
Absent: Meehan. MOTIONDECL,4RED CARRIED.
F. Planning/Zoning
1). 2012 Visioning Study Presentation
Brixius stated the resolution before the Council will make the study an
amendment to the Comprehensive Plan that was done in 1995. It is used as a
guide for future growth and priorities and organizes goals and strategies to reach
those goals.
Interviews were held with City Council, Planning and Zoning Commissioners,
residents and staff to identify areas of concern. The small town atmosphere was
a highly repeated theme throughout those interviews. Brixius reviewed the
following goals:
• Maintain and protect Albertville's small town atmosphere and identity
through long range planning.
• Manage growth that provides quality development and does not fiscally
burden the community.
• Maintain and build attractive residential neighborhoods.
• Provide a variety of housing options to meet the life cycle needs of
Albertville residents.
• The City will continue to promote commercial development by the City
taking advantage of its access to I-94 and the growing population of
Albertville and its adjoining communities.
• Promote continued industrial development in order to expand local
employment opportunities and the City's tax base.
• The Vision Committee identified commercial and industrial growth as a
priority for the community. The City will become more aggressive in its
economic development promotion efforts.
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City Council Minutes
October 1, 2012
• Ensure public facilities are designed and constructed to address the City's
long range needs, facilitate development, and contribute to the quality of
life in Albertville.
• Maintain Albertville as a financially sound, self-sustaining community.
Vetsch stated that he does not want to see a big growth occur in a short period of
time, but rather have a continuous flow of growth throughout the years.
Brixius outlined project priorities and 10-year projects identified by the Vision
Committee.
Motioned by Wagner, seconded by Hendrickson, to adopt Resolution 2012-040
approving an amendment to the Albertville Comprehensive Plan adopting the
2012 Visioning Study as an addendum to said plan, and adopting the proposed
land use plan dated January 18, 2012 into said plan. Ayes: Vetsch,
Hendrickson, Sorensen and Wagner. Nays: None. Absent. Meehan.
MOTIONDECLARED CARRIED.
G. Legal
H. Administration
9. ANNOUNCEMENTS and/or UPCOMING MEETINGS
October 8
Ice Arena Board Meeting, 6:00 p.m.
October 9
Planning and Zoning Commission Meeting, 7:00 p.m.
October 15
City Council Meeting, 7:00 p.m.
October 29
Joint Albertville - St. Michael City Council Meeting, 6:00 p.m.
Legislative Forum with School District, 7:00 p.m.
November 6
Election Day, Polls Open 7 a.m. to 8:00 p.m.
November 7
City Council Meeting (WED.), 7:00 p.m.
November 12
Veteran's Day, City Offices Closed
November 13
Ice Arena Board Meeting, 6:00 p.m.
City Council Special Mtg. to Canvass Election Results, 6:30 p.m.
Planning and Zoning Commission Meeting, 7:00 p.m.
10. RECESS INTO CLOSED MEETING TO DISCUSS EMPLOYEE EVALUATION
Motioned by Hendrickson, seconded by Wagner, to recess into closed meeting. Ayes:
Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION
DECLARED CARRIED.
11. RECONVENE INTO REGULAR MEETING
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October 1, 2012
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Motioned by Wagner, seconded by Hendrickson, to reconvene into regular meeting.
Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan.
MOTION DECLARED CARRIED.
12. ACTION ON PROBATIONARY EMPLOYEE STATUS
Motioned by Hendrickson, seconded by Wagner, to accept the recommendation of the
Personnel Committee to terminate employment with Bridget Miller effective Oct. 3,
2012. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent:
Meehan. MOTIONDECLARED CARRIED.
Council felt this was not a reflection on Ms. Miller's character and wished her well.
Motioned by Hendrickson, seconded by Vetsch, to direct staff to prepare a severance
package for Bridget Miller based upon the recommendation of the Personnel Committee
to include nine months COBRA payments (unless covered by another employer) by the
City if Bridget Miller chooses the COBRA payments over a partial cash -out of sick leave.
Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan.
MOTION DECLARED CARRIED.
13. ADJOURN MEETING
Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 8:51 p.m.
Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan.
MOTION DECLARED CARRIED.
Respectfully submitted,
E
Kimberly,A. Olson, City Clerk