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2012-12-17 CC MinutesA,lbertville SrnW1 Town UW". Big OW Ufa. ALBERTVILLE CITY COUNCIL Monday, December 17, 2012 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the regular City Council meeting to order at 7:05 p.m. 2. ROLL CALL 7:00 PM Present: Acting Mayor John Vetsch, Council members Jillian Hendrickson, Larry Sorensen, and Dan Wagner. Absent: Mayor Mark Meehan Others Present: Interim City Administrator Robert Thistle, City Engineer/Public Works Director Adam Nafstad, Finance Director Tina Lannes, City Planner Alan Brixius, City Attorney Michael Couri, City Clerk Kimberly Olson, Michael Potter, Rachel Potter, Amy Potter, Heidi Potter, Diane Vinge, Mark Barthel, Joe Fisher, and Samara Postuma 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS A. Oath of Office to Michael Potter, Wright County Commissioner Elect Couri gave the oath of office to Potter and congratulated him on his election to the Wright County Board. B. Recognize Mark Meehan for service to the City of Albertville Meehan was not present at the meeting. 4. CITIZENS OPEN FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Hendrickson had one change and added recognition of Interim City Administrator as 713 after public hearings. Lannes added Software Upgrade for Waste Water Treatment Plant and Ice Arena Capital Contributions as Items 4 and 5 under Finance. Motioned by Sorensen, seconded by Hendrickson, to approve the agenda as amended. Ayes: Vetsch, Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Accept the December 3, 2012 Truth -in -Taxation meeting minutes as presented B. Accept the December 3, 2012 regular City Council meeting minutes as presented C. Accept the December 3, 2012 workshop City Council meeting minutes as presented D. Authorize the Monday, December 17, 2012 payment of the claims that includes as presented except the bills specifically pulled, which are passed by separate motion. Claims listing have been provided to Council as a separate document. The claims listing are available for public view at City Hall upon request E. Authorize the payment of all just claims received by December 31, 2012, which would be the year-end closeout of payments of claims F. Approve Resolution No. 2012-053 entitled a Resolution Establishing the 2013 City Observed Holidays G. Approve Resolution No. 2012-054 setting the 2013 City Council Regular Meeting Dates Motioned by Hendrickson, seconded by Sorensen, to accept the consent agenda as presented. Ayes: Vetsch, Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS - None 7B. Recognition of Interim City Administrator Robert Thistle Nafstad wished to recognize Thistle for his work, his guidance, and the experience he has brought to the City of Albertville. He stated it has been a pleasure to work with and learn from Thistle the last six months. City Council Meeting Minutes Page 2 Regular Meeting of December 17, 2012 Hendrickson presented a certificate of appreciation to Thistle for his professional services and leadership to the City of Albertville. Thistle stated it was his pleasure to work with the City Council and staff. He thanked staff for their patience and for bringing him up to speed for many of the projects and work to be completed. He complimented the Council on their working relationships and felt they will have a successful year ahead of them. Vetsch stated the Council has really appreciated his time and efforts over the last six months. 8. DEPARTMENT BUSINESS A. Finance 1). Approve 2013 Fee Schedules Lannes reported that many of the fees have stayed the same for 2013 and are reflected in the first resolution. The second resolution adds a dollar to the base rate for water for the next five years and the third resolution adds a dollar to the base rate for sewer for the next five years. Sorensen clarified that these water and sewer rates would go to the Council each year for review and Hendrickson stated they could be changed if a future Council decides to change them. Motioned by Wagner, seconded by Hendrickson, to approve Resolution No. 2012-055 entitled a Resolution Setting Fees for Various Services or Violation Fines within the Albertville city limits. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent. Meehan. MOTIONDECLARED CARRIED. Motioned by Hendrickson, seconded by Sorensen, to approve Resolution 2012- 056 entitled Resolution Setting 2013 Water Utility Rates and 2014-2017 Water Utility Base Rates. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTIONDECLARED CARRIED. Motioned by Hendrickson, seconded by Sorensen, to approve Resolution 2012- 057 entitled Resolution Setting 2013 Sewer Utility Rates and 2014-2017 Sewer Utility Base Rates. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTIONDECLARED CARRIED. 2). 2013A providing for the issuance and sale of general obligation sewer revenue crossover refunding bonds, 2013A $2,510,000 City Council Meeting Minutes Page 3 Regular Meeting of December 17, 2012 Lannes reported these were refunding bonds for a current bond for sewer improvements and Paul Donna was present at the meeting to review the bids. Donna reported they received two bids. There was a big difference in the interest rates of the two bids. They received an exceptional rate of 1.68% true interest cost from UMB Bank out of Kansas City, Missouri. Donna reported they applied for a credit rating prior to bidding for the bonds. Lannes, Nafstad and Thistle had a conference call with Moody's Investor Services and they reassigned the City's "Aa3" credit rating. They did have some highlights for receiving this rating and they were: stable financial operations, significant alternate liquidity, sound wealth indices, location, employment base, and improving development trends. They also noticed some challenges such as taxpayer concentration. Thistle added that Moody's also noted the debt service and City owned parcels should be higher priorities. Wagner asked if the number of bonds that Albertville has is normal. Donna stated that it is not unusual. Even though Moody's noted the high debt service, they realize the economic climate and also the City's need for infrastructure improvements. Motioned by Sorensen, seconded by Hendrickson, to adopt Resolution No. 2012-058 entitled a Resolution awarding the sale of General Obligation Sewer Revenue Crossover Refunding Bonds; Series 2013A. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. 3). 5 Year Capital Improvement Plan Lannes explained this is done every year and shows what they have planned and what is coming in the next years. This is a constantly changing document. Nafstad reported the document demonstrates the needs of the City. One of the goals staff would like to see is to have this document reflect the annual budget, so they can begin to establish a financing plan for the projects and assign completion dates. Motioned by Hendrickson, seconded by Wagner, to approve Resolution 2012- 059 entitled a Resolution Accepting the Capital Improvement Plan (CIP). Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent. Meehan. MOTION DECLARED CARRIED. 4). Software Upgrade for Waste Water Treatment Plant The software used at the plant needs to be upgraded and the City has an opportunity to get a 20% discount on the software if it is purchased in 2012. The City Council Meeting Minutes Page 4 Regular Meeting of December 17, 2012 quote is for just under $7,000 and would go up significantly if they wait until 2013. Since the amount is over $5,000, staff will need Council approval to move forward with the purchase. Lannes reported there is money available in the treatment plant capital fund. Motioned by Sorensen, seconded by Hendrickson, to approve the purchase of the software upgrade for the Waste Water Treatment Plant. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. 5). Ice Arena Capital Contributions Lannes reported that both St. Michael and the STMA School District will be contributing $10,000 to capital funding for the Ice Arena. She stated that there is money in the budget for Albertville to contribute if Council decides to do so. Lannes stated that no funds have been contributed by any entity for capital repairs/replacement. Vetsch asked if the Ice Arena budget is funding depreciation and Lannes replied they began two years ago. The $10,000 is specifically for capital and will not go towards operations. Sorensen stated that no funds have been put in place for building repairs or for replacement of the Zamboni. The other option is to wait until that repair or replacement is needed and pay the entire one third of the cost up front. Sorensen stated that in no way could these funds be used for a second sheet of ice. Motioned by Sorensen, seconded by Hendrickson, to contribute $10,000 to the STMA Ice Arena capital fund. Ayes: Peach, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTIONDECLARED CARRIED. Thistle stated that Albertville has been charged with both the management and financial management as the Arena manager reports directly to the Administrator and Lannes does the budget. Thistle suggested that the Ice Arena manager begin operating the same as other department heads in terms of purchasing and hiring policies as City Hall. Sorensen would like to discuss this further and was concerned that the Ice Arena has a much smaller budget, so the same purchasing guidelines mean a bigger percentage of the Ice Arena budget. B. Planning/Zoning 1). Ashley Furniture Comprehensive Sign Plan A comprehensive sign plan for Ashley Furniture was approved in 2002 for a north wall sign and nameplate sign, south wall sign and a ground sign. Due to City Council Meeting Minutes Page 5 Regular Meeting of December 17, 2012 the now completed WB C-D I-94 ramp, they have more traffic and visibility. Ashley Furniture is requesting an amendment to the comprehensive sign plan that will allow them to move the north wall sign to the east wall, put up an expanded new north wall sign and add a manual changeable copy sign on the east wall. The Planning Commission reviewed this request at their last meeting and imposed conditions that would require Ashley Furniture to obtain the necessary permits for the signs, the signs be placed where indicated on the permits and no other signs be installed without the City's approval. Motioned by Hendrickson, seconded by Wagner, to adopt Resolution 2012-060 approving the Ashley Furniture Comprehensive Sign Plan. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. 2). Central Park Master Plan Brixius reported that he and the Parks Committee have come up with a conceptual master plan for Central Park. There is nothing in the immediate budgets or Capital Improvement Plan for the master plan, but it serves as a guide for the future and will consist of many small projects instead of one large project. The Albertville Lions will provide a train caboose for the park and will fund a rendition of the old train depot. An Eagle Scout has also indicated interest in building a boardwalk within the park. The master plan allows these civic organizations to help develop the park. Brixius stated the master plan takes into account a second sheet of ice at the STMA Ice Arena. There is an area that still allows space for Friendly City Days on the east side of the park. The plan establishes a park entrance off of Main Ave. NE. Splash pads were identified in several areas of the park. There are multiple entrances to the park and there will be a walking trail to connect the entrances. It will also be important to make sure the playground equipment is current and well maintained. Brixius reported the other portion of the master plan relates to the City owned property north of the waste water treatment plant. This concept looks at more baseball/softball fields, soccer fields and possibly lacrosse fields. The compost site would need to be moved to the north. A trail would run along MacIver as well as around Hunter's Lake that could possibly go to the Weishar memorial area. There could be a significantly sized playground. This plan does not commit the City to any specific timetable or expenditures. It is to capture the vision for the area. Hendrickson inquired why there was not residential housing included. Brixius replied that could be changed in the future and he was trying to identify a vision for a larger community park. If they should move to a residential design, they City Council Meeting Minutes Page 6 Regular Meeting of December 17, 2012 would allow the developer to determine the design. Brixius also stated that the waste water treatment plant will need improvements to meet guidelines and they don't know yet how that may impact the design of the park area. Vetsch had concerns about baseballs landing in the splash pad area in the Central Park master plan. He also inquired who will fund the boardwalk in Central Park. Brixius stated sometimes the Eagles will ask for contributions or the City may provide the materials. Vetsch stated they may want to look at composite materials for the board in Central Park. Brixius felt the boardwalk design should go through the Parks Committee for review. Motioned by Sorensen, seconded by Hendrickson, to approve the Central Park Master Plan. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent. Meehan. MOTIONDECLARED CARRIED. 3). Reappointment or appointment of two (2) Planning and Zoning Commissioners for terms to expire December 31, 2015 Brixius reported two appointments to the Planning and Zoning Commission are up at the end of the year. Both members have expressed interest in serving another term. Brixius felt they were both very good candidates and show up at all meetings. Wagner agreed and felt the wo commissioners bring different aspects to the commission and are valuable members. Motioned by Wagner, seconded by Sorensen, to reappoint Brian Totman and Natalya Lindberg to a three (3) year term expiring December 31, 2015. Ayes: Vetsch, Hendrickson, Sorensen and Wagner. Nays: None. Absent. Meehan. MOTION DECLARED CARRIED. 4). L & D Trucking Letter Brixius stated that he and the owner of the building have been working with a possible tenant to fill the building but the tenant has now found a different location. The building's owner, Diane Vinge, has inquired if the City would be interested in purchasing the property at a price of $675,000. She would be willing to negotiate an agreement where the City could pay over time. This land purchase is not in the budget or in the capital improvement plan and would require a funding source. Vinge stated she does not want to carry the building anymore and she is motivated to sell the building. She envisions the parcel being used for additional parking especially if another sheet of ice is added. She can see the parcel being a retail area or a ballfield. She stated it is a very busy corner. City Council Meeting Minutes Page 7 Regular Meeting of December 17, 2012 Couri reported if the City were to enter into a contract for deed, they are limited to a five year agreement by law. There is a lease purchase option the City could further research. This option cannot have a multiple year agreement but must be for one year at a time. If the City looks into purchasing the land, they must identify what use the land will have. Thistle stated Council must identify what they will do with the property and must also look at the City's current obligations and competing demand for resources. The City would be obligated for the amount of the purchase and will be taking that money away from other demands. He also thought a lease purchase would go against the City as debt service. Hendrickson stated that she felt it is worth looking into but does not want to use a lot of City resources. Nafstad stated they could identify needs for the property as well as financing possibilities. Wagner did not want to spend a lot of money looking into this. Nafstad stated they will not need to have a formal study conducted and is something staff can complete. Couri stated they may want to run this by the STMA Ice Arena Board. Sorensen stated that when the issue was before the Board earlier, the price was too high. He wasn't sure that there would be a different opinion from the Board unless there is some turnover in members on the Board. Wagner agreed. Sorensen stated it would be hard for the City to purchase land without knowing what kind of use should be there. Council directed staff to conduct an informal study on need for the property and financing options. C. Legal 1). Attorney Report Couri reported the Knechtl property needs to get their own appraisal and establish their own proposed assessment for the I-94 project. The appeal is now waiting in court for a scheduling conference. D. City Council E. City Clerk F. Public Works Director/City Engineer G. Administration City Council Meeting Minutes Page 8 Regular Meeting of December 17, 2012 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS December 25 Christmas Day, City Offices Closed January 1 New Year's Day, City Offices Closed January 7 City Council Meeting, 7:00 p.m. January 8 Planning and Zoning Commission Meeting, 7:00 p.m. January 14 STMA Ice Arena Board Meeting, 6:00 p.m. January 21 Martin Luther King, Jr. Day, City Offices Closed January 22 City Council Meeting, 7:00 p.m. January 28 Joint Powers Water Board Meeting, 6:30 p.m. Parks Committee Meeting, 7:30 p.m. 10. ADJOURN MEETING Motioned by Sorensen, seconded by Wagner, to adjourn the meeting at 8:31 p.m. Ayes: Vetsch, Hendrickson, Sorensen, and Wagner. Nays: None. Absent: Meehan. MOTION DECLARED CARRIED. Respectfully submitted, 1/7 Kimberly A. Qlson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of December 17, 2012