Loading...
2013-01-07 CC MinutesAIbcrtvfllc t �i o— udng. sq cixv ur.. ALBERTVILLE CITY COUNCIL Monday, January 7, 2013 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the regular City Council meeting to order at 7:01 p.m. 2. ROLL CALL Present: Mayor Hendrickson, Council members Sorensen, Vetsch and Wagner Absent: None 7:00 PM Others Present: City Administrator /City Engineer /Public Works Director Adam Nafstad, City Attorney Michael Couri, City Clerk Kimberly Olson, Katie Turpin, Natalie Verness, Patti Schommer, Amy Johnson, Linda Hendrickson, Dale Hendrickson, Mark Schommer, Mark Barthel, Dianne Barthel, Mitch Peterson, Ryan Hendrickson, Rob Olson, Samara Postuma, Michael Potter, and Aaron Brom 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS A. Oath of Office for Jillian Hendrickson, Larry Sorensen and John Vetsch Clerk Olson administered the Mayor's oath of office to Hendrickson and the Council member's oath of office to Sorensen and Vetsch. She congratulated them on their election to office. B. Central Park Boardwalk Presentation Zach Peterson, Boy Scout Troop #547, is in the process of reaching Eagle Scout and is interested in building a boardwalk heading into Central Park. Peterson gave a presentation on his proposal. He stated the boardwalk would be west of the Fire Station and would extend from the sidewalk into Central Park. He will construct pieces of the boardwalk from April to June and assembly would occur in July. He stated he would be making the boardwalk from scratch as the kits were too expensive. He met with managers of several improvement stores to discuss the project and he was able to negotiate a lower price for the lumber. Several local hardware stores may be willing to donate the small parts needed to the project. Once assembly begins in the park, he will need volunteers and he is hoping to get donations from the local grocery stores to feed the volunteers during the assembly process. Nafstad stated that staff will be working with Peterson to ensure the boardwalk is ADA compliant and that it sits on City property. He suggested a change in the recommended motion to state that the $2,000 donation from the Albertville Lions Club will be released upon receipt of the materials. Peterson stated that the Lions donation will not cover the entire cost of the project, so he will be continuing to ask for donations from the community. Vetsch asked about using composite materials and/or cedar. Nafstad stated that cedar would increase the project budget by about $600 and composite would increase it by about $3,300. Wagner felt the treated wood would be sufficient. Vetsch asked if the boardwalk would at times have water coming over it. Nafstad replied even though there is some flooding, they will have it built up enough to keep it out of the flooded areas. Hendrickson was concerned about volunteers possibly having an accident during the assembly of the boardwalk. Couri replied the City's insurance would cover volunteers. Motioned by Sorensen, seconded by Yetsch, to release the $2,000 donation received from the Albertville Lions Club after receipt of materials for the Zack Peterson Eagle Scout Project consisting of constructing a boardwalk between 57th St. NE and Central Park and to authorize the construction of the project on City property, conditioned on plan approvals by the Building and Public Works Departments. Ayes: Hendrickson, Sorensen, Yetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Motioned by Wagner, seconded by Sorensen, to approve the agenda as presented. Ayes: Hendrickson, Sorensen, Yetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of January 7, 2013 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Accept the December 17, 2012 regular City Council meeting minutes as presented B. Authorize Monday, January 7, 2013 payment of the claims that includes as presented except the bills specifically pulled, which are passed by separate motion. Claims listing have been provided to Council as a separate document. The claims listing are available for public view at City Hall upon request Motioned by Sorensen, seconded by Vetsch, to accept the consent agenda as presented. Ayes: Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS - None 8. DEPARTMENT BUSINESS A. City Council 1). Declaration of City Council Vacancy and Appointment of City Council position Hendrickson reported they must first declare the vacancy and can then discuss the appointment process. Motioned by Hendrickson, seconded by Vetsch, to declare a vacancy on the City Council arising from Council member Hendrickson assuming the position of Mayor for the City of Albertville. Ayes: Hendrickson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. Couri reported the vacancy can be filled by appointment rather than special election because there is less than two years left of the term. He stated there is no set process to follow for the appointment and the Council can proceed as it sees fit. The only requirements are the appointment be made by a majority vote and the appointed candidate be 18 years of age and eligible to vote. There is no set time frame when the appointment should occur. In the case of a tie vote, the Mayor may make the appointment. Hendrickson invited both individuals who submitted letters of interest to speak to the Council. City Council Meeting Minutes Page 3 Regular Meeting of January 7, 2013 Rob Olson stated he ran for City Council in the last election and he continues to support the ideas he ran on in the fall. He stated he could bring a lot of good to the City and he has a lot of ambition. He will fight for the families of Albertville. Mark Barthel stated the vote totals in the last election showed how close he was to being elected. He stated that he has previous Council experience and he feels that he can be fair on the topics that come before Council. Wagner stated that he knows Olson from the Planning and Zoning Commission and he is an asset to the group. His knowledge of engineering and development has been very helpful. He can attest to his professionalism. Hendrickson felt both candidates are great people. She stated that Olson's work on the Planning and Zoning Commission and his professional background being different from that of the current Council are reasons why she felt Olson would be a good asset to the City Council. She also mentioned that Olson has shown an extensive interest in serving on the Council. Sorensen felt that both are good candidates, but he felt that Barthel should fill the vacancy due to the number of votes he received. Sorensen stated that he was on the other side of the coin flip in the last election and he cannot look past that. Vetsch stated the people spoke during the election with their votes. Hendrickson stated that it is an appointed seat and does not have to rely on election results. She stated that if there were an election between the two today, they do not know the results would be the same. Hendrickson inquired if the Council would like to vote tonight. Sorensen stated that he would like to vote tonight, so they can have a full Council at the next meeting. He added that no matter what way the vote goes, he will be ultimately supportive of whoever is selected. Motioned by Hendrickson, seconded by Wagner, to appoint Rob Olson to fill the City Council vacancy. Sorensen stated that he would be voting against the motion based on principal and vote totals and it is in no way against Olson. Ayes: Hendrickson and Wagner. Nays: Sorensen and Vetsch. Absent. None. MOTION FAILED. Couri stated that due to the tie vote, the Mayor can make the appointment. Hendrickson appointed Rob Olson to fill the City Council vacancy. City Council Meeting Minutes Page 4 Regular Meeting of January 7, 2013 Couri stated that Olson can be sworn in tonight and assume the position immediately. Clerk Olson administered the oath of office to Rob Olson. 2). Appoint 2013 City Officials and Consultants Hendrickson stated that Vetsch was interested in continuing his role as Acting Mayor. Motioned by Hendrickson, seconded by Sorensen, to adopt Resolution No. 2013 -001 designating city officials and consulting firms for 2013. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. B. Finance 1). Wright County Assessment Services Nafstad stated the City has previously used Wright County to conduct property appraisals and the agreement is the same as in years past. There are no increases to fees. The contract begins in 2013 for appraisals in 2014 and 2015. Motioned by Wagner, seconded by Sorensen, to approve the Wright County Assessment Services Agreement for 2014 -2015. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. Building 1). 2012 Year End Report Nafstad stated the report is a summary of permit activity, rental inspections and 2013 goals and objectives for the department. He stated single family construction and home improvements have increased and commercial activity is about the same as the previous year. He stated since combining services with the City of St. Michael, things have gone well and he has enjoyed working with Building Official Paul Heins. Heins stated things have been going well and is impressed with the open communications with city staff. He stated the rental licensing was new to him as St. Michael does not have this program and they will continue to work on the program. Several goals for the coming year are updating handouts and the website, organizing open permits, ADA transition plan for City owned properties City Council Meeting Minutes Page 5 Regular Meeting of January 7, 2013 and develop a coordination plan for fire related inspections and code enforcement. Hendrickson asked if there are specific timelines for ADA compliance. Heins responded that mostly it is for City owned properties and allows for the City to have a plan in place. Wagner asked how the ADA compliance affects commercial properties. Nafstad replied that it affects new applications or permits for commercial properties. Wagner asked Heins if he has enough time to fill Albertville's needs. Heins replied he does. However, it varies daily on the percent of the time he works for Albertville. Overall, it averages to be about 40% of his time that is dedicated to serving Albertville. Wagner asked if he reviews all the plans. Heins replied he has some assistance but he tries to do the majority of the plan reviews. Hendrickson stated that she has heard positive feedback and she appreciates Heins' work. D. City Clerk 1). Set City Council Workshop for February 4, 2013 Clerk Olson stated the workshop would focus on goal setting and priorities for 2013. She inquired about the possibility of beginning the workshop at 6:00 p.m. prior to the regular City Council meeting and continuing after the regular meeting if needed. Council indicated they would be able to meet at 6:00 p.m. Motioned by Wagner, seconded by Hendrickson, to set a City Council workshop for February 4, 2013 at 6:00 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). Committee Appointments Clerk Olson reported that all committee and board appointments will remain standing until new appointments are made at the next Council meeting. 3). Discussion of Temporary 3.2 Malt Liquor Licenses Clerk Olson reported that in previous years one of the local restaurants had been issued temporary 3.2 malt liquor licenses to serve beer in the park for the local broomball teams as a fundraising means. She stated that according to the City Code as written, those licenses may only be issued to groups that meet the State's definition of a "bona fide club ". The Statute defines a club as an City Council Meeting Minutes Page 6 Regular Meeting of January 7, 2013 incorporated organization organized under the laws of the state for civic, fraternal, social, or business purposes, for intellectual improvement, or for the promotion of sports, or a congressionally chartered veterans' organization, which has more than 30 members, has rented or owned building space for its members and is directed by a board or similar body. No profit shall be from the sale of beverages to the members. She stated that restaurants and individuals do not qualify under the current language. Clerk Olson stated staff is looking for direction on whether to continue issuing the licenses and if so, they will need to bring an ordinance change to Council at the next meeting. Vetsch inquired if groups would have insurance. Clerk Olson replied they would need insurance. Couri stated it would be a technical change to the ordinance so the City Code will match what they have been doing. He stated that it is a change that should be made if the City is going to issue licenses to others besides clubs. Vetsch would be in favor of the ordinance. Council agreed and directed staff to move forward with the ordinance change. Vetsch stated that he had been contacted by a member of a broomball team and was told this is the first year they have had to pay a $100 deposit. He was concerned that the league has rented the rink for several weeks and if there were damage, it would be difficult to tell where it originated as there are users during the week. Nafstad stated he would look into it. Vetsch would like to see staff work on allowing the Annual Fire Department party to be back at the Fire Hall. Court replied they would need to contact the insurance carrier for an additional rider and Clerk Olson stated they would apply for a consumption and display license. E. Public Works Director /City Engineer F. Planning and Zoning G. Legal H. Administration Hendrickson recognized Wright County Commissioner Potter in the audience. Potter stated that he would like to meet with the Council to identify Albertville projects that could be partnered with the County. Nafstad invited Potter to attend the February 4, 2013 workshop. Sorensen added they would dedicate the first part of this meeting to identifying these projects. City Council Meeting Minutes Page 7 Regular Meeting of January 7, 2013 1). City Administrator Update Nafstad thanked the Council for giving him the opportunity to serve as the City Administrator and he is looking forward to working with both Council and staff. Nafstad reported the Wright County Economic Development Authority will be holding their annual meeting on January 18th from 7:30 -9:30 a.m. Hendrickson stated that both she and Nafstad will be at the State of the Cities in St. Michael the morning of January 22 "a Nafstad updated the Council on the status of Heidi's Market. He stated the gas station and convenience side of the business has closed, but the liquor store remains open at this time. Vetsch inquired about the L & D Trucking proposal. Nafstad replied they will be bringing a report to Council at the next meeting. 9. ANNOUNCEMENTS and /or UPCOMING MEETINGS January 8 Planning and Zoning Commission Meeting, 7:00 p.m. January 14 STMA Ice Arena Board Meeting, 6:00 p.m. January 21 Martin Luther King, Jr. Day, City Offices Closed January 22 City Council Meeting, 7:00 p.m. January 28 Joint Powers Water Board Meeting, 6:30 p.m. Parks Committee Meeting, 7:30 p.m. 10. ADJOURN MEETING Motioned by Sorensen, seconded by Wagner, to adjourn the meeting at 8:1 S p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, /&,/W- dtA-- - Kimberl . Olson, City Clerk City Council Meeting Minutes Page 8 Regular Meeting of January 7, 2013