2013-02-04 CC MinutesA�Ibertvillc Small f
ALBERTVILLE CITY COUNCIL
Monday, February 4, 2013
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner
Absent: None
Others Present: City Administrator/ Public Works Director /City Engineer Adam Nafstad, City
Attorney Michael Couri, City Clerk Kimberly Olson, City Planner Alan Brixius, Utilities
Superintendent John Middendorf, and Wright County Commissioner Michael Potter
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS
A. Certificate of Achievement for Excellence in Financial Reporting
Hendrickson presented the award to Lannes and thanked her for work to earn the
award.
Lannes described the process by which the City is graded and the high standards that
must be met. She stated the process takes about six months and the award is for
2011.
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Motioned by Sorensen, seconded by Wagner, to approve the agenda. Ayes: Hendrickson,
Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the January 22, 2013 City Council regular meeting minutes as presented
B. Accept the draft January 28, 2013 Parks Committee meeting minutes as presented
C. Authorize the February 4, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request
D. Approve Pay Estimate #7 to Eureka Construction for the I -94 project in the amount of
$253,389.94
E. Accept Parks Committee Update on Member Terms of Office
F. Adopt Resolution No. 2013 -004 and Resolution 2013 -005 approving the Annual
Retirement Benefit for the Albertville Volunteer Fire Department for 2012 and 2013
Motioned by Wagner, seconded by Sorensen, to accept the consent agenda. Ayes:
Hendrickson, Olson, Sorensen, Yetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
Hendrickson stated the Joint Powers Water Board may change insurance
companies and is also looking at different banks for competitive rates. The
Board has hired a firm to investigate the pink water issue. Vetsch stated they are
filling the well in the winter with clean water to help the high demand in the
summer and it is the first time they have done so.
B. City Clerk
1). Set Board of Appeal and Equalization meeting date for Wednesday, April 17,
2013 at 5:30 p.m.
Clerk Olson stated the County had tentatively set the date for the Board of
Appeal and Equalization for the City of Albertville.
She stated they must have at least three members present, one of which must
have received training in the last four years. Sorensen replied that he and Vetsch
City Council Meeting Minutes Page 2
Regular Meeting of February 4, 2013
received training about three years ago. Both indicated they would be able to
attend the April 17, 2013 meeting. Olson and Hendrickson stated they also
would be able to attend.
Clerk Olson stated she would verify the training requirements and get back to
Council with training opportunities.
Motioned by Vetsch, seconded by Sorensen, to set the City of Albertville Board
of Appeal and Equalization meeting date for Wednesday, April 17, 2013 at 5:30
p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None.
Absent: None. MOTIONDECL,4RED CARRIED.
C. Public Works/ Engineering
1). Water and Wastewater Update
Vetsch inquired if the wastewater ponds have been cleaned out. Middendorf it
won't be until next year. They need to de -water and empty them. They must
have a plan for removing the solids and it must be done by the end of the 2014
year.
D. Planning/Zoning
E. Finance -None
F. Building - None
G. Legal
1). City Attorney Update
Couri reported he is close to having an answer regarding how to work with the
pay scale for public works employees who are volunteer firefighters.
H. Administration
1). Administrator's Update
Nafstad reported they have devised an insulated box to protect and heat the
STMA Ice Arena communications antennae. City staff built and installed it
recently and they are hopeful it will help.
Nafstad reported they are working with the architect and the contractor for the
STMA Ice Arena to determine the cause of the drips coming from the roof.
They are currently monitoring the humidity in the building to determine if it is a
condensation problem. Nafstad has included the building official in the process.
City Council Meeting Minutes Page 3
Regular Meeting of February 4, 2013
Nafstad reported that the I -94 Coalition is working on legislative support for the
I -94 expansion. The I -94 Chamber of Commerce has acted as the lead for the
Coalition and has utilized a lot of the Chamber's resources, so they are in the
process of determining who should lead the Coalition.
Nafstad reported both Mayors of Albertville and St. Michael met with
Congresswoman Bachman. There will be an event held in March at Cabela's to
show support for the I -94 expansion.
2). 5964 Main Ave Use/Lease Discussion
Nafstad reported that he had been approached by the Soccer Association
wanting to rent office space at City Hall or one of the other buildings. They
showed great interest in the office space and the garage across the street. They
would use the garage for indoor practice by bringing in turf and nets. This
would require some clean up and gutting of the garage on the part of the City.
Nafstad stated there is currently public works equipment and the Friendly City
Days float in the garage. It is a convenience factor to have the public works
equipment there for maintenance and plowing at City Hall and Central Park.
However, the garage was not intended for storage once the Public Works facility
was built. Friendly City Days would need to find a new location for the float.
Hendrickson stated that she spoke with the association's president and there is a
great need for space.
Nafstad talked briefly with the Brixius about parking, but mostly it would be
dropping kids off and picking them up. Vetsch was concerned with parking and
Nafstad stated if there was a need for more parking, they could use the City Hall
lot and the on street parking that is available.
Vetsch stated that area is an asset to public works in their daily work. Wagner
asked staff to determine the extra labor costs if they had to trailer the equipment
from their location rather than having it in the garage.
Sorensen asked when the association would need to have the building and
Nafstad replied they would like it ready by June. It would be used all year
round.
9. ANNOUNCEMENTS and /or UPCOMING MEETINGS
February 11
STMA Ice Arena Board, 6:00 p.m.
February 12
Planning and Zoning Commission, 7:00 p.m.
February 18
Presidents' Day, City Offices Closed
February 19
City Council, 7:00 p.m.
February 25
Joint Powers Water Board, 6:30 p.m.
City Council Meeting Minutes Page 4
Regular Meeting of February 4, 2013
10. ADJOURN MEETING
Motioned by Wagner, seconded by Hendrickson, to adjourn the meeting at 7 :45 p.m.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None.
MOTION DECLARED CARRIED.
Respectfully submitted,
Kimbery A. Olson, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of February 4, 2013