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2013-02-19 CC MinutesNlhertville Small Town Ud . B �9 19 City UN. ALBERTVILLE CITY COUNCIL TUESDAY, February 19, 2013 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the meeting to order at 7:06 p.m. 2. ROLL CALL Present: Council members Olson, Sorensen, Vetsch and Wagner Absent: Mayor Hendrickson 7:00 PM Others Present: City Administrator/ Public Works Director /City Engineer Adam Nafstad, City Attorney Michael Couri, City Clerk Kimberly Olson, Baxter Stephenson, Dennis Cornelius, Tom Dawson, and Roger Derham 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Nafstad requested Item H1 be moved under Al as there are visitors in the audience. Motioned by Wagner, seconded by Sorensen, to approve the agenda as amended. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the February 4, 2013 City Council regular meeting minutes as presented B. Approve the February 4, 2013 City Council workshop meeting minutes as presented C. Authorize the February 19, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at the City Hall upon request D. Approve a One Day Temporary 3.2 Liquor License for the Albertville Lions Club for a Fish Fry on March 8, 2013 E. Approve Resolution 2013 -006 Approving the State of Minnesota and the City of Albertville Master Partnership Contract, MnDot Agreement #02628 Motioned by Sorensen, seconded by Olson, to accept the consent agenda. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent: Hendrickson. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS A. Fraser Building Limited Partnership — Business Subsidy Nafstad reported that Fraser Steel has submitted an application for a 24,500 square foot expansion of their industrial building. This is a permitted use within the I -1 Limited Industrial District and meets all width and setback standards. The parking demand is less than City requirements, so they will be pursuing a proof of parking arrangement. The Planning Commission held a public meeting on the application and recommended approval of the site and building plans for the expansion. Couri reported that Fraser Steel initially came into the City using TIF and grant funds and as a result of that, the City was required to set up a revolving loan fund for businesses to either retain jobs in or bring jobs to Albertville. Couri reported the City has already set up a new TIF district for the project. Couri stated that once Fraser Steel shows qualifying expenditures, they will receive approximately $170,000 from the Revolving Loan Fund and then $140,000 from TIF funds. The Revolving Loan Fund will be paid first and after fully replenished, Fraser Steel will begin receiving the TIF funds. Couri reported Fraser Steel's requirements are to maintain all improvements of the agreement and all local, state and federal laws. The City's responsibili ty is to provide TIF funding for Fraser Steel. He stated it was important to note this project would not take place without that financing. Fraser Steel will be responsible for creating the facility and will create at least four (4) positions. If Fraser Steel does not meet the job and wage goals outlined in the agreement, the City would be able to withhold some of the $310,000. Couri stated that there will be an assessment agreement applied to the property and once the Revolving Loan Fund is fully paid, it will no longer be in effect. City Council Meeting Minutes Page 2 Regular Meeting of February 19, 2013 Vetsch inquired if the $140,000 would have interest. Couri stated only the money received from the Revolving Loan Fund would have interest at 3 %. Acting Mayor Vetsch opened the public hearing. There was no public comment. Motioned by Sorensen, seconded by Olson, to close the public hearing. Ayes: Yetsch, Olson, Sorensen and Wagner. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. Wagner inquired about dispersing the funds for certain expenses. Couri replied that the City has financial controls in place that would require receipts for those qualifying expenses before funds would be dispersed. Nafstad inquired about the resolutions included for approval. Couri reported the approval of the development contract authorizes both loans. The City will rely on bond counsel to tie all the documents together. Couri reported that if all motions are approved this evening, the item will not come back to Council for anything more than signatures. Motioned by Wagner, seconded by Sorensen, to adopt Resolution No. 2013 -007 Approving a Contract for Private Development By and Between the City of Albertville and Fraser Building Limited Partnership. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. Motioned by Wagner, seconded by Sorensen, to Adopt Resolution No. 2013 -008 Authorizing Interfund Loan for Advance of Certain Costs in Connection with Tax Increment Financing District No. 14. Ayes: Yetsch, Olson, Sorensen and Wagner. Nays: None. Absent. Hendrickson. MOTION DECLARED CARRIED. Wagner asked for staff's engineering recommendation. Nafstad reported when 52 °a St NE was completed, it was completed with this type of expansion in mind. He stated utilities are in place and there are no stormwater concerns. Olson had questions regarding lighting. The contractor stated they will meet zoning requirements while still maintaining the feel of the current architecture. Court encouraged the contractor to coordinate with the City Planner on any lights that are not cut off lights. Sorensen felt this was a fair agreement and felt that Fraser Steel is a big asset to the City. Vetsch thanked Fraser Steel for staying in Albertville. Couri stated this is a great example of what TIF can bring to a city. Motioned by Wagner, seconded by Sorensen, to Adopt Resolution No. 2013 -009 Approving the Site and Building Plans for Fraser Building Limited Partnership to Allow a 24,500 Square Foot Industrial Building Expansion at 11915 53rd Street NE City Council Meeting Minutes Page 3 Regular Meeting of February 19, 2013 in Albertville. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent. Hendrickson. MOTIONDECLARED CARRIED. 8. DEPARTMENT BUSINESS A. City Council 1). Proposed Lease of Old Public Works Building, 5964 Main Ave NE, to Soccer Association Roger Derham and Tom Dawson from the STMA Soccer Association were present at the meeting. Nafstad reported the Building Official reviewed the old Public Works building and identified several issues with sprinkling, plumbing, HVAC and electrical. There are some significant costs associated with these issues and relate to the health and safety of any future occupants in the building. The next step would be to engage an architect to determine the costs. Nafstad reported that in concept, they discussed the Soccer Association paying the costs of repairs in lieu of monthly rent until repairs are completed and once completed, the Association would then pay rent for the remainder of the lease. Nafstad stated the annual cost to the City for the old Public Works building is approximately $7,000. It would be possible to house the Albertville Lions float at the Public Works shop. Couri reported the lease is currently written for five years. They must determine the monthly rent and once they know the repair costs, they will be able to determine when to start collecting rent. Sorensen inquired about risks to the City. Couri responded the lease was constructed in this fashion to limit expenses and risk to the City. If the association were not able to keep the lease, they would be asked to leave the property. Vetsch had concerns about ADA access. Derham stated that any large meetings would be held in another location such as City Hall. Dawson stated that past attendance at annual meetings is 40 -50 people. Though not specifically written into the lease, Couri stated the City Hall parking lot could be used for additional parking. Wagner would like to see a qualified architect hired. Vetsch was concerned that improvements to the building would also increase taxes. Couri clarified the City would only pay the insurance and the Soccer Association would be responsible for utilities and taxes during the entire time of City Council Meeting Minutes Page 4 Regular Meeting of February 19, 2013 the lease whether they are paying for repairs or rent. It may take some time to begin receiving rent and depends on the costs associated with the repairs. Once those costs have been determined, a finished lease would come before Council for review. Sorensen would like to move forward, so long as there is room in the Public Works shop for the Public Works equipment and the float. Council agreed; however, Vetsch does not want to see a shed constructed at the City Hall to house the tractor used for snow removal there. Derham stated ideally they would like to be in place sometime in May, but that depends on the architect's findings and projected repair costs. Derham stated they have researched other spaces, but there is not a lot that will fit their needs and gym space is limited at the schools. Motioned by Sorensen, seconded by Olson, to direct staff to work with the Soccer Association to finalize a lease of the old Public Works building, 5964 Main Ave NE, to the Soccer Association. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent. Hendrickson. MOTIONDECLARED CARRIED. 2). Committee Updates (STMA Arena, Planning, JPWB, etc.) STMA Ice Arena Sorensen updated the Council on discussion of possible rate increases for ice time and Wagner added that they need to remain competitive with rates and can't out price the ice. Sorensen stated the feasibility study for a second sheet of ice should be coming out shortly and suggested having this as a topic at the joint meeting with St. Michael and the STMA School District. Wagner stated at the last meeting they discussed some of the line items in the budget, including an assistant manager. Planning Commission Olson reported there may be a rotation in who is chairing the Commission. FYCC Olson reported they discussed the budget and an employment contract for a part time employee. Fire Department Update Sorensen stated the Fire Department has finalists for the three reserve positions. He added that he spoke with Rob Olson and invited him to attend the next fire meeting to meet the firefighters, since he will be serving on the new Otsego /Albertville Fire Board. B. City Clerk 1). Newsletter City Council Meeting Minutes Page 5 Regular Meeting of February 19, 2013 Clerk Olson reported that staff is recommending a biannual publication in April and October. Staff felt spring and fall were the most opportune times to distribute the newsletter, but also felt inserts in the utility bills can be used for events that are not covered in the newsletters. Staff received several quotes for services including graphic design and felt the lower quote was for Minute Man Press. Nafstad stated that unless directed otherwise, staff will move forward with the spring publication. C. Public Works /Engineering 1). 2013 Street, Trail and Utility Improvements Nafstad reported the 2013 infrastructure project consists of a street overlay, Cedar Creek watermain extension, Four Seasons trail overlay and CSAH 18 trail connection. He stated staff is not seeking authorization for bids but to prepare estimates, plans and specifications. Nafstad reported the street overlay would include 53`d St NE, Lachman Ave. NE, Lambert Ave. NE in the Psyk 4th, 5th, and 6th additions as identified in the five year CIP. Vetsch had concerns that the City was falling behind in street infrastructure. He was also concerned with assessing some areas for street repair while the City funded other street repairs. Nafstad stated they are not currently behind but they are not on a 20 year replacement plan and that is why it is important to keep up the annual projects. Nafstad reported he had a quote from a previous year for the bituminous repairs and overlay of the Four Seasons Park trail. There were budget concerns the last time this was reviewed and this was not done. Sorensen asked about the parking lot. Nafstad stated he is not including the parking lot as it would need total replacement. Nafstad stated there are 1,500 feet of bituminous trail construction to complete the trail segment between Kahl Ave. NE and the school campus. He stated they did not score well on grants through Safe Routes to School. He stated they need to meet minimum pedestrian counts and it is a very competitive grant. He stated that if a trail were to go in, that would be the time to extend the Cedar Creek watermain. He felt the two projects go together. There would be no costs charged to the golf course for the extension. Vetsch would like it to be clearly known the watermain extension would be the result of the trail going in. Nafstad stated that some work would be required from Bolton and Menk, Inc. for survey work, field work, etc. and these costs make up anywhere from five to ten percent of the estimated project costs. Nafstad stated the rough costs associated with each project are as follows: $245,000 for the street overlay, $24,000 for the Four Seasons Park trail overlay, City Council Meeting Minutes Page 6 Regular Meeting of February 19, 2013 $55,000 for the Cedar Creek watermain extension and $65,000 for the CSAH 18 trail connection. Funds are available and within the budget. Sorensen asked if it would be possible to request assistance from the County for the trail connection per their previous discussion with Commissioner Potter. Nafstad replied he will have those discussions and put in a request for funding. D. Planning/Zoning E. Finance -None F. Building -None G. Legal H. Administration 1). City Administrator's Update Nafstad stated the STMA School District will be creating a Finance Advisory Committee and Dr. Behle has invited member(s) of the Albertville Council to participate. The Committee would review budgets, education funding, etc. Sorensen and Vetsch stated they would be interested in serving on the committee. 9. ANNOUNCEMENTS and /or UPCOMING MEETINGS February 25 Joint Powers Water Board, 6:30 p.m. March 4 City Council, 7:00 p.m. March 11 STMA Ice Arena Board, 6:00 p.m. March 12 Planning Commission, 7:00 p.m. March 18 City Council, 7:00 p.m. March 25 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:30 p.m. April 3 Education Equity /Schools to the Capitol 10. CLOSED SESSION Motioned by Wagner, seconded by Olson, to move to closed session to discuss attorney client privileged information concerning the case of Gerhardt Knechtl v. City of Albertville. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent. Hendrickson. MOTIONDECLARED CARRIED. Motioned by Wagner, seconded by Olson, to reconvene the regular City Council meeting. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 7 Regular Meeting of February 19, 2013 It. ADJOURN MEETING Motioned by Wagner, seconded by Sorensen, to adjourn the meeting at 9:52 p.m. Ayes: Vetsch, Olson, Sorensen and Wagner. Nays: None. Absent: Hendrickson. MOTION DECLARED CARRIED. Respectfully submitted, KimberlyA. Olson, City Clerk City Council Meeting Minutes Page 8 Regular Meeting of February 19, 2013