2013-03-04 CC MinutesNbertville
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ALBERTVILLE CITY COUNCIL
Monday, March 4, 2013
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:03 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner
Absent: None
Others Present: City Administrator/ Public Works Director /City Engineer Adam Nafstad, City
Attorney Michael Couri, City Clerk Kimberly Olson, City Planner Alan Brixius, Finance
Director Tina Lannes, Public Works Supervisor Tim Guimont, Samara Postuma, Dan Renkila,
and Jacob Renkila
3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present to speak.
5. APPROVAL OF THE AGENDA
Motioned by Hendrickson, seconded by Sorensen, to approve the agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed
on the Consent Agenda following the approval of the remaining Consent items. These items will
be approved by a separate motion.
A. Approve the February 19, 2013 City Council regular meeting minutes as presented
B. Authorize the March 4, 2013 payment of claims as presented, except bills specifically
pulled which are passed by separate motion. The claims listing has been provided to
City Council as a separate document and is available for public view at City Hall upon
request
C. Accept the February 11, 2013 STMA Ice Arena meeting minutes
Clerk Olson asked to include the 2012 year end payables with the list of claims to be approved.
Sorensen had one correction to the regular meetings of February 19, 2013 to remove
Hendrickson from those present at the meeting.
Motioned by Sorensen, seconded by Vetsch, to accept the consent agenda as amended. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Arena, Planning, JPWB, etc.)
STMA Ice Arena
Sorensen stated they would be receiving the feasibility study shortly.
Nafstad reported they will be bringing in a professional roof consultant to work
with the roof leak issue and recently they have had only minor leaks. He stated
there is an issue with arena visitors parking on the L & D Trucking site and they
are in the process of posting signs.
B. Public Works/Engineering
1). Purchase of Boss Snow Plow
Guimont reported they received three quotes for the snow plow and the lowest was
for $5,500.00. He stated they would install the plow on the truck themselves to
save money. Nafstad added that at this time they do not currently have another
plow to use as a backup if one goes down.
Motioned by Vetsch, seconded by Hendrickson, approve the purchase of a Boss
8'2" VXT Snow Plow at a cost of $5,500.00 plus tax. Ayes: Hendrickson, Olson,
Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
C. Legal
1). Ordinance Amendment to Add $50 Fire Inspection Fee
Couri reported there are two fees included in the ordinance. The first is a $50 fee
for new alarm and sprinkler installations and is consistent with the rest of the fee
schedule. The second is a $50.00 fee for any inspections beyond the third
inspection after a fire code violation is found. The Fire Marshall has on several
City Council Approved Meeting Minutes Page 2
Regular Meeting of March 4, 2013
occasions had three or more inspections to the same location to achieve
compliance. The purpose of the fee is to encourage owners to fix code violations
in a more timely manner and also to partially, not wholly, offset the City's costs
for these inspections.
Vetsch inquired if these fees are charged in other cities. Both Wagner and Couri
responded they were. Nafstad stated they are similar to nearby cities and is a
reasonable fee to charge.
Hendrickson inquired how the owners will know what the new process and fees
will be. Nafstad stated they will receive a letter after each inspection.
Motioned by Wagner, seconded by Olson, to adopt Ordinance 2013 -002 entitled
an Ordinance Modifying City Code Sections 10 -3- 9,10 -3 -10 and adding Section
10 -3 -11 relating to Fire Inspections. Ayes: Hendrickson, Olson, Sorensen,
Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
2). Fraser Interfund Loan
Couri reported that a 3% interest rate on the Interfund loan to Fraser Steel is a
higher rate than what was in the TIF plan approved in July 2012. There are two
options they could look at. They could either modify the TIF plan requiring a
new public hearing process or they could offer 0% interest rate on the loan. If
they modified the plan, they could bring in an additional $25,000 that could be
added to the Revolving Loan Fund. However, the City's portion of that amount
would be approximately $7,000 and would not go into the General Fund in future
years. Couri explained that the City will still receive the taxes from the current
Fraser Steel value, but would not see that additional $7,000 once the
improvements are complete and there is a higher value placed on the property.
He stated an increased Revolving Loan Fund balance allows for more bridge
financing for businesses to expand. Vetsch would like to grow the fund.
Hendrickson inquired if smaller loans could be taken out of the fund once it is
replenished. Couri replied with the way of the current economy, he foresees more
companies needing bridge financing. Hendrickson felt the general fund is already
stretched thin, but the Revolving Loan Fund will be replenished with TIF funds.
Wagner and Sorensen felt they should not amend the TIF plan. Olson inquired if
there is a penalty if the Revolving Loan Fund balance is lowered. Couri reported
there is not.
Brixius stated the Revolving Loan Fund is a valuable tool and there is merit to
building the fund. The $7,000 the City would not otherwise see in the general
fund actually adds $25,000 to the Revolving Loan Fund and can stimulate
projects that may not otherwise happen. Wagner was concerned that it is also
taking money away from the schools and the County as well as residents. Vetsch
City Council Approved Meeting Minutes Page 3
Regular Meeting of March 4, 2013
stated that all entities will still receive what they are currently receiving today.
Nafstad stated his concern is that by modifying the TIF plan, they may alter
Fraser Steel's construction timeline. Couri stated they may be able to still issue
the building permit while finalizing the documents. Nafstad stated that consultant
costs to modify the TIF plan would not be covered. Olson, Wagner, and Sorensen
felt if it would cost more, they should offer the 0% interest rate instead.
Hendrickson stated she could see the benefits of each, but doesn't want to have a
split vote on the item.
Motioned by Wagner, seconded by Sorensen, to set a 0% interest rate on the
Interfund Loan to Fraser Steel. Ayes: Hendrickson, Olson, Sorensen and
Wagner. Nays: Vetsch. Absent: None. MOTIONDECLARED CARRIED.
3). Attorney Report
Couri reported that a mediator will soon be appointed for the assessment appeal.
D. City Clerk
1). Set Meeting Time and Date for Annual Sheriff s Office Update/Workshop for
Monday, March 18, 2013 at 6:00 p.m.
Motioned by Olson, seconded by Hendrickson, to set a workshop at 6:00 p.m. on
Monday, March 18, 2013 for the Annual Sheriffs Office Update. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTIONDECLARED CARRIED.
E. Planning /Zoning - None
F. Finance — None - None
G. Building — None
H. Administration
1). City Administrator's Update
Nafstad reported the Soccer Association has engaged an architect to identify
repairs needed for the old Public Works building (5964 Main Avenue NE). He has
received two calls from parties interested in renting the old City Hall building
(5975 Main Avenue NE) that is for lease.
Nafstad stated the audit of the City's financial records is going well and there will
be a presentation from the auditors in April.
9. ANNOUNCEMENTS and /or UPCOMING MEETINGS
March 11
STMA Ice Arena Board, 6:00 p.m.
March 12
Planning Commission, 7:00 p.m.
March 18
Council Workshop, 6:00 p.m.
City Council Approved Meeting Minutes Page 4
Regular Meeting of March 4, 2013
10. ADJOURN MEETING
Motioned by Wagner, seconded by Sorensen, to adjourn the meeting at 7:42 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respec fully submitted,
r
Kimberly -K. Olson, City Clerk
City Council Approved Meeting Minutes Page 5
Regular Meeting of March 4, 2013
City Council, 7:00 p.m.
March 25
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 7:30 p.m.
April l
City Council, 7:00 p.m.
April 8
STMA Ice Arena Board, 6:00 p.m.
April 9
Planning Commission, 7:00 p.m.
April 15
City Council, 7 :00 p.m.
April 17
Board of Appeal & Equalization, 5:30 p.m.
10. ADJOURN MEETING
Motioned by Wagner, seconded by Sorensen, to adjourn the meeting at 7:42 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respec fully submitted,
r
Kimberly -K. Olson, City Clerk
City Council Approved Meeting Minutes Page 5
Regular Meeting of March 4, 2013