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2013-04-01 CC MinutesA,lbertville Smolt T— UA ns . Big City Ufa. . ALBERTVILLE CITY COUNCIL Monday, April 1, 2013 ADOPTED MINUTES ALBERTVILLE CITY HALL CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner Absent: None Others Present: City Administrator/ PWD Adam Nafstad, Finance Director Tina Lannes, City Planner Alan Brixius, Public Works Supervisor Tim Guimont, and City Clerk Kimberly Olson 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None 4. PUBLIC FORUM Laurie Lenneman, 9483 30th Street, St. Michael, stated they are holding a benefit on May 4 for Linda Holthaus Johnson at the St. Albert's Parish Center located at 11400 57th Street NE. They need approval of their lawful gambling Premises Permit for a raffle. Hendrickson stated she will add the item to the agenda. 5. APPROVAL OF THE AGENDA Hendrickson amended the agenda to include Approval of the Northwest Area Jaycees Lawful Gambling Premises Permits as item Al under City Council. Nafstad added discussion of 5975 Main Ave NE as item H2 under Administration. Sorensen added Local Government Aid as H3 under Administration. Motioned by Vetsch, seconded by Sorensen, to approve the agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. eol� 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the March 18, 2013 City Council workshop meeting minutes as presented B. Approve the March 18, 2013 City Council regular meeting minutes as presented C. Authorize the April 1, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Accept the draft March 11, 2013 STMA Ice Arena Board regular meeting minutes as presented E. Approve the annual renewal of liquor licenses listed in the staff report contingent on full payment of license fees, proof of liquor liability insurance and Wright County Sheriff's review for liquor law violations Motioned by Sorensen, seconded by Hendrickson, to accept the consent agenda as presented Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECL4RED CARRIED. 7. PUBLIC HEARINGS - None 8. DEPARTMENT BUSINESS A. City Council 1). Northwest Area Jaycees Lawful Gambling Premises Permits Clerk Olson stated that staff had been contacted to approve two lawful gambling Premises Permits for the Jaycees to hold raffles on April 28 and May 4 for benefit fundraisers for two local residents. She stated that according to the way the City Code is currently written only organizations that meet the definition of local under the City Code are allowed lawful gambling premises permits. After consulting with the City Attorney, it was determined the Jaycees cannot meet the definition of local as written in the City Code. Olson stated that the resolutions approving the raffle permits could be passed by Council as an exception to the current ordinance and staff could come back at a later time with language changes to the ordinance to allow this type of one time permits to be granted to outside organizations. Olson stated the Jaycees receive no funds from the benefit and the proceeds will go directly to those the benefits are being held for. She stated that a change in the ordinance language would not affect the requirement that those operating year -round lawful gambling licenses, such as pull tabs, must be local organizations in Albertville. Wagner inquired if it is necessary to change the ordinance and how many of these permits does the City actually get. Nafstad City Council Meeting Minutes Page 2 Regular Meeting of April 1, 2013 replied they are not required to change the ordinance. Lenneman stated that it has been getting increasingly difficult to get sponsors and main non - profits cannot maintain their local chapters, so the City may actually see an increase of these types of requests in the future. Hendrickson stated she would like to speak with the City Attorney at the next meeting regarding this issue. Motioned by Vetsch, seconded by Sorensen, to approve Resolution 2013 -010 and Resolution 2013 -011 approving lawful gambling premises permits for the Northwest Area Jaycees. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). Committee Updates (STMA Arena, Planning, JPWB, etc.) Joint Powers Water Board Vetsch reported the Board looked at switching insurance carriers. Hendrickson stated they are looking into using chlorine instead of manganese to treat the water and in the long run it may be easier to use and more cost efficient. They also heard the financial audit results. Albertville - Otsego Fire Board Sorensen stated they held the first meeting and the board consisted of two Council members, City Administrator, and Finance Director of each city as well as the Fire Chief and Assistant Fire Chief. He invited an Otsego Council member to come to the monthly business meeting for the Fire Department. Nafstad stated e*N they were able to let Otsego know the Fire Department's capabilities and equipment inventory while at the same time hearing expectations from Otsego. Vetsch would like to see Otsego have the same standards in fire code as Albertville. Sorensen stated Otsego was supportive of the recent changes to fees for fire inspections and were also impressed with the response time of the Fire Department. FYCC Olson stated they completed an employment contract for part time help. He stated with additional help, more time can be spent on raising funds. Nafstad stated FYCC would provide an annual report at the joint meeting at the end of April. Olson reported the rinks are now closed. B. Planning/Zoning — None 1). Code Enforcement Policy Brixius stated as the snow melts more attention will be focused on yards and storage. Brixius stated that code enforcement is currently done on a complaint basis. 1100� Brixius stated the proposed enforcement policy outlines how complaints would be processed when received by staff. When a complaint is received, it is City Council Meeting Minutes Page 3 Regular Meeting of April 1, 2013 documented by City staff and given to the appropriate staff. Brixius stated that complainant information is private and cannot be given out. He stated Nafstad would determine the appropriate staff person and that staff member would then conduct a site inspection and document the violation with photographs. Staff would then send a letter outlining the violations and provide a date by which the homeowner should bring the property into compliance. He stated they will work with the property owner as much as possible to get the property into compliance. However, if the violations remain, the City Code allows an administrative fine be given to the property owner. If there still is no compliance, they may be eligible for additional fines or referral to the City Attorney. These fines can be assessed to the property if they remain unpaid. Nafstad stated that the property owner is generally given 15 days to come into compliance for something manageable or they may be given 30 days for larger violations. Brixius stated the proposed enforcement policy stipulates that because of limited resources the City does not have a comprehensive citywide enforcement program. The policy would limit complaints to those within 400 feet of the property in violation, those that can clearly be seen from the public right -of -way, property that is primarily accessed by driving past the property with the violation or observation by City staff in the normal course of work duties. Staff would like to have a formal policy in place that can explain why enforcement is taking place. Vetsch had some concerns about limiting the complaints to the immediate neighborhood. Brixius stated that the policy would allow 110%k enforcement for anything seen from a public right -of -way and he will adjust the language in the policy in regards to the immediate neighborhood. Brixius reported the proposed process will utilize more City staff and generate more timely letters rather than relying on consultant services. Hendrickson was supportive of organizing the process for code enforcement. C. City Clerk 1). Pubhouse 19 Liquor License Renewal Clerk Olson reported that during the course of review for the annual liquor license renewals, it was identified that Pubhouse 19 had outstanding existing Fire Code violations and the City ordinance does not allow for renewal until those violations are brought up to code. At this time, the City has not received the renewal materials or fees. Staff's recommendation is to approve the liquor license renewal contingent upon receipt of the materials, appropriate fees, background check and correcting the outstanding Fire Code violations. Nafstad stated the Fire Department has been working very hard with the owners for the past several months. Sorensen asked what happens if the renewal is not turned in. Clerk Olson replied the City is responsible for notifying the State Liquor Board the license is no longer City Council Meeting Minutes Page 4 Regular Meeting of April 1, 2013 in effect as well as notifying the Sheriff's Office to ensure sale of liquor has ceased. Motioned by Wagner, seconded by Hendrickson, to approve the annual liquor license renewal for TC Generations LLC DBA Pubhouse 19, located at 5651 LaCentre Avenue NE, contingent upon: re- inspection and correction of all outstanding Fire Code violations, receipt of renewal materials, payment in full of all license fees, proof of liquor liability insurance and background check by the Wright County Sheriffs Office. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. 2). Albertville Friendly City Days Tournament Challenge to St. Michael Clerk Olson stated staff would like Council direction on whether to issue a challenge to St. Michael for a tournament of some type during Friendly City Days. Lannes stated there have been injuries the last several years and they have struggled in the past to find enough participants for Albertville's team. Council was supportive of continuing the challenge. Sorensen stated he would like to see more participation from staff. 3). Explore Your Parks Night — May 17th, 2013 Nafstad stated the Parks Committee has begun meeting for Explore Your Parks Night and has designated six parks for the event. They are currently working on assigning community groups to each park. He stated they are currently not planning a Town Hall meeting this year due to limited resources and low turnout. He asked if Council would be receptive to supplementing the Explore Your Parks Night with additional activities or groups. Nafstad stated they would like to place City trucks and equipment at the parks and also get a flyer out in the next utility bill with more information. Hendrickson stated she is supportive of seeing additional items or groups at the parks as it receives more attendance than the previous Town Hall meetings. Guimont stated they are working with local restaurants to donate food. Council would like to see food at each park and authorized staff to purchase food if there are not enough donations. Guimont stated the goal of the evening is to get residents to parks they have not been to before and to see the activities that are available at those parks. D. Legal 1). City Attorney Update Nafstad explained the claim denial the League of MN Cities Insurance Trust issued on a claim involving a City snow plow and a resident's car. Council indicated they were comfortable with the League's findings. E. Public Works/Engineering - None " F. Finance — None City Council Meeting Minutes Page 5 Regular Meeting of April 1, 2013 �1 G. Building —None H. Administration 1). City Administrator's Update Nafstad reported the Soccer Association are still working with their architect on the 5964 Main Avenue NE building and are waiting for estimates. Nafstad reported there was confirmation that there is moisture buildup on the underside of the roof deck. The architect is looking at solutions and a staff will bring those back to Council. Nafstad stated he met with Niemeyer Trailers to discuss incentives that can be used for future development. Brixius stated he met with Guardian Angels regarding a phased development and went over site issues and financial incentives for a Phase I project with the developer. He stated there are several big cost factors for them and there could be the possibility to use tax increment to pay those down. Nafstad reported staff has been working on the public building interconnect options and costs. Sorensen asked if there have been any more outages at the STMA Ice Arena. Lannes replied there have not been any outages since Public Works built a heated box to protect the antennae from the elements, but they do know the antennas are failing. Hendrickson reported Representative Hornstein will be present at the St. Michael City Offices on April 5 to discuss promotion of the 1 -94 expansion. 2). 5975 Main Avenue NE Nafstad requested feedback from the Council on possibly entering into a listing agreement with a realtor to market the property for lease. He stated there have been inquiries on the property the last several months and he felt the timing is good to list the property. Sorensen wasn't opposed to listing it for lease or sale. Nafstad stated there would need to be some driveway agreements made if sold. Vetsch stated this is a good property for a new business to begin and eventually move into a larger space and grow. Council directed Nafstad to move forward with the listing agreement. 3). Local Government Aid Sorensen stated he saw an article that Local Government Aid may change and encouraged staff to keep an eye on the issue. Lannes stated that Albertville has never received Local Government Aid and there is a very specific formula that must be met in order to receive it. She stated the criteria generally can't be met by the more rural or smaller communities and the State often doesn't pay Local Government Aid amounts in full to cities. City Council Meeting Minutes Page 6 Regular Meeting of April 1, 2013 eIN 9. ANNOUNCEMENTS and /or UPCOMING MEETINGS April 8 STMA Ice Arena Board, 6:00 p.m. April 9 Planning Commission, 7:00 p.m. April 15 City Council, 7:00 p.m. April 22 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. April 29 Joint Meeting with St. Michael & STMA School Board St. Michael City Offices, 6:00 p.m. May 6 City Council, 7:00 p.m. May 13 STMA Ice Arena Board, 6:00 p.m. May 14 Planning Commission, 7:00 p.m. May 17 Explore Your Parks Night, 6:00 -8:00 p.m. May 20 City Council, 7:00 p.m. May 27 City Offices Closed, Memorial Day May 28 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:30 p.m. Hendrickson stated that she will not be able to attend an Eagle Scout ceremony tomorrow and inquired if any council members would be interested in attending the event. Vetsch stated he would attend. Hendrickson suggested a recognition for the Eagle Scouts at an upcoming meeting. 10. ADJOURN MEETING Motioned by Sorensen, seconded by Wagner, to adjourn the meeting at 8:47p.m. Ayes: Hendrickson, Olson, Sorensen, Yetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Respectfully submitted, X �-x Kimberly . Olson, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of April 1, 2013