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2013-05-20 CC MinutesI It V Nbertville ALBERTVILLE CITY COUNCIL Monday, May 20, 2013 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner Absent: None Others Present: City Administrator/PWD Adam Nafstad, City Planner Alan Brixius, City Clerk Kimberly Olson and Trisha Holm 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS - None 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Hendrickson added Computer Systems as Item 2 under City Council Business. Motioned by Hendrickson, seconded by Sorensen, to approve the agenda as amended: Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the May 6, 2013 regular City Council meeting minutes as presented B. Authorize the Monday, May 20, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been a provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve Resolution No. 2013 -016 entitled a Resolution Amending Official Depositories Motioned by Wagner, seconded by Olson, to approve the consent agenda as presented. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS - None 8. DEPARTMENT BUSINESS A. Planning J Zoning 1). Noise Ordinance Discussion —152 Club Request Holm reported that she has a band that plays Friday evenings and she would like to have them play outdoors during the summer months. She stated they do have an amplified microphone and guitar, but no drums. The noise ordinance does not allow for amplified sounds from 5:00 p.m. to 7:00 a.m. The only exception is they are allowed two temporary outdoor music permits per year. She felt this is much more restrictive than other nearby cities and cited examples of their noise ordinances. She inquired if Council would be willing to reconsider the ordinance. She stated with past temporary outdoor music permits granted to them, she has met the 300 foot spacing requirement to the nearest residential home and they do not point the speakers towards the homes. Brixius reported the intent of the ordinance is for special events rather than weekly events. Limited hours could be something to look at and they could test it for a time to see how it works. However, Brixius reminded Council there are other businesses within the City that sit close to residential areas and they need to look at any changes on a city wide basis. Wagner suggested leaving the 300 foot spacing requirement in the language. Hendrickson inquired why they would regulate it with a permit rather than changing the ordinance. Brixius recommended coming back with an ordinance change while also permitting the outdoor music as it allows them the opportunity to grant or deny the permit if noise complaints are received. Brixius suggested conditions be put on the permit such as limited hours, number of events per month, etc. Wagner felt it would be appropriate to keep the two per year temporary outdoor music permits for big events and then allow the limited outdoor music to those that can meet the conditions. Council was supportive of looking at a change. Sorensen encouraged Holm to talk with the surrounding neighborhood about what she has proposed. City Council Meeting Minutes Page 2 Regular Meeting of May 20, 2013 Council directed staff to bring this forward to the next City Council meeting on June 3, 2013. Brixius suggested notifying the neighborhood of that meeting to afford them an opportunity to speak regarding the request. 2). Engel Haus — Guardian Angels Elderly Housing Project Brixius reported Guardian Angels is pursuing an elderly housing project that includes memory care, independent living and assisted living units. The housing project will be named Engel Haus, meaning Angel House, for the German history of the area. The project includes 60 units and community living elements. The developer will be subdividing the lot to allow for multiple phases of the project and this will require a preliminary and final plat. The zoning on the property is currently single family and staff suggests rezoning it to PUD rather than multifamily. Brixius stated Guardian Angels will be looking for conduit tax exempt bond financing to finance building construction and development of a TIF district for the first phase to help reduce costs. Nafstad replied they may have to go to other entities to get additional conduit financing. He felt they would be successful finding that partner as the partner would receive a significant fee from Guardian Angels to use their financing. Brixius reported the construction schedule is fairly aggressive. Brixius reported the park dedication fees would be significant for 60 units and the developer has asked for a reduction in the amount of park dedication fees due because their clientele would have minimal demands of the City parks. The developer would like to see the park dedication fees for 16 units. They have discussed SAC and WAC fees with them as well. Vetsch asked if they have provided for planning fees and Brixius replied that they will have an escrow agreement. Olson suggested an open house prior to City Council or Planning Commission approval because there were concerns from the area in previous years. Brixius stated he would make the suggestion to Guardian Angels. B. City Council 1). Committee Updates (STMA Arena, Planning, JPWB, etc.) STMA Ice Arena Sorensen reported rates were increased to $190 an hour for ice time. Nafstad reported they will receive bids to repair the condensation problem and the cost will be significant. Nafstad stated that it comes down to regulating the internal climate of the arena and is not a problem unique to Albertville. Wagner stated the problem existed since the time the building was built, not due to poor construction but due to design standards of the time and money available. He stated this condensation can occur anytime, winter or summer. Sorensen stated that in terms of a second sheet of ice, they discussed a lower cost for the sheet and the reality that Youth Hockey would need to come up with a substantial amount of money upfront. He stated a long term plan would be needed and Vetsch stated he would encourage the City Council Meeting Minutes Page 3 Regular Meeting of May 20, 2013 Youth Hockey Association to partner with other associations to work together to fund a facility. Fire Department Sorensen reported the Eagle Scouts worked on the Memorial Park over the weekend and another Saturday event is planned for June 15, 2013. The Fire Department has and will continue to put quite a bit of work into the memorial. Sorensen reported he received positive comments from several Towne Lakes residents regarding the memorial. Parks Committee Sorensen reported that Explore Your Parks Night went well and they received a lot of comments on the new jet vac truck. Wagner commended Water /Wastewater Operator Gerads on a job well done on presenting the truck. 2). Computer Systems Hendrickson stated several surrounding cities have gone to paperless agendas and she was looking for Council support to look into the cost of iPads. Council was supportive of the idea and directed staff to look into costs. C. Public Works/Engineering 1). County Road 18 Trail Easements Nafstad reported he is working with the two property owners from whom the City will need to acquire easements for the trail. He reported to Council the tentative discussions he has had with them and the compensation discussed for the easements. One easement would be temporary and the other permanent. Council directed Nafstad to move forward the discussions and the compensation offered. 2). State Grant and Purchase of Vehicle Lift Nafstad reported the Public Works shop is designed for a lift, but was not included at the time it was built due to cost. Staff had submitted a grant to the State of Minnesota for the lift and they received a grant for fifty percent of the cost. The remaining cost of the lift will come from Public Works Building capital reserve. Motioned by Vetsch, seconded by Hendrickson, to approve purchasing and installing a Mohawk Vehicle Lift at a cost of $16,289 and to approve State of Minnesota Grant Contract for reimbursement of $8,144. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. D. City Clerk 1). AFCD City Challenge Volunteers Clerk Olson reported they had a large group of volunteers signed up, including Sorensen, and asked if there were additional members from of Council that 014's wished to participate in the relay challenge against St. Michael. Hendrickson, City Council Meeting Minutes Page 4 Regular Meeting of May 20, 2013 /'\ Olson and Wagner volunteered. Clerk Olson stated they have good participation from all City departments. 2). Set a Special Joint Meeting with the City Councils of Otsego and St. Michael for June 10 or June 24, 2013 Nafstad stated the request came from the Otsego Council to meet regarding River Rider transportation. Council was supportive of either date, but suggested the meeting should start at 7:00 p.m. Nafstad would report back to the two cities. E. Finance -None F. Legal — None G. Building —None H. Administration 1). City Administrator's Update Nafstad stated staff is receiving calls regarding dead carp, but the City does not have the means to collect them. Nafstad stated it is occurring in the Towne Lakes and Villas areas. Nafstad reported the participation of Albertville residents that participated in Spring Clean Up Day doubled from the previous year. 2). Congressional Visit to Washington D.C. Nafstad reported that St. Michael is sending a delegation to Washington D.C. in June and the delegation will mainly focus on I -94. Their lobbyist has put together an itinerary to meet with legislators. Nafstad inquired if any members of Council would like to travel with the St. Michael delegation. Both Hendrickson and Olson expressed interest in making the trip. 9. ANNOUNCEMENTS and/or UPCOMING MEETINGS May 27 Memorial Day, City Offices Closed June 3 City Council, 7:00 p.m. June 5 -9 Albertville Friendly City Days June 7 City Challenge, 5:00 p.m. Central Ball Field June 10 STMA Ice Arena,Board, 6:00 p.m. June 11 Planning Commission, 7:00 p.m. June 17 City Council, 7:00 p.m. June 24 Joint Powers Water Board, 6:30 p.m. City Council Meeting Minutes Page 5 Regular Meeting of May 20, 2013 10. ADJOURN MEETING Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 8:44 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, 1 Kimberly . Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of May 20, 2013