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2013-06-03 CC MinutesA,lbertvine Small Town UW". 819 #4 W- ALBERTVILLE CITY COUNCIL Monday, June 3, 2013 ADOPTED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:03 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner Absent: None Others Present: City Administrator/PWD Adam Nafstad, City Planner Alan Brixius, City Attorney Michael Couri, Fire Chief Tate Mills, City Clerk Kimberly Olson Tom and Rita Fay, LaVerne Beaudry, Dave Nelson, and Trisha Holm 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS A. Recognition of Dave Nelson — 2013 Red Cross Hero Hendrickson presented Nelson with a certificate of recognition for his efforts to save a co-worker who suffered a heart attack. B. Recognition of LaVerne Beaudry — Volunteer Lay Woman of the Year 2013 Hendrickson presented Beaudry with a Certificate of Recognition for her years of volunteer work. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Wagner added Restrooms for Albertville Friendly City Days under Administration. Motioned by Wagner, seconded by Sorensen, to approve the agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the May 20, 2013 regular City Council meeting minutes as presented B. Authorize the Monday, June 3, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Accept the draft May 13, 2013 STMA Ice Arena Board meeting minutes as presented D. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for the annual Parish Festival that will be held on October 13, 2013 at the St. Albert Parish Center Motioned by Vetsch, seconded by Sorensen, to approve the consent agenda as presented. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 6. PUBLIC HEARINGS - None 7. DEPARTMENT BUSINESS A. Planning / Zoning 1). Outdoor Music Events Brixius stated the proposed ordinance addresses minor outdoor music events. It does not limit the number of events, but limits the season from May to October. The permit would be annual and Council may deny or revoke future permits if violations or complaints occur. The permit would only be issued to commercial zoned properties and the applicant must meet all setback requirements. The minor music event will have limited hours from 11:00 a.m. to 10 p.m. and the music volume should not be above n"mal conversation levels audible at shared property lines with residential neighbors. Applicants would still be allowed the two temporary outdoor music permits for major events. Brixius suggested a trial period for the four weekends in June for the 152 Club. Holm stated she is willing to work with the neighborhood and explain the type of music they will have outdoors. Vetsch asked if the neighborhood needs to be notified prior to the minor music events and Couri replied it is not a legal requirement to send notification such as with the CUP process. Vetsch was concerned with the hours of music and felt the hours should be shortened during the week. He suggested the music be limited to City Council Meeting Minutes Page 2 Regular Meeting of June 3, 2013 no later than 9:00 p.m. Sunday through Thursday. Vetsch was also concerned with the permit being annual rather than monthly. Brixius replied the Council could also add conditions or limit the permit at any time or even revoke the permit if warranted. Vetsch felt May through October is a long time frame for outdoor music and would like to see one of the months removed from the ordinance language. Holm stated that weather conditions may not allow music every week. Brixius suggested an update from the 152 Club at the end of June on the outdoor minor music events. Hendrickson questioned if the neighborhood would be able to hear the music, especially since it is to be an acoustic band. Brixius replied it may be possible as they will be using a microphone and some amplification. A resident living along Main Avenue NE had concerns with the loud vehicle noise that occurs when the establishments along Main Avenue NE close at night. He stated his family is consistently woken up and asked if more patrol could be done by the Sheriff s Office. Sorensen and Olson were supportive of limiting the minor music events to 9:00 p.m. Sunday to Thursday and to 10:00 p.m. on Friday and Saturday. Sorensen stated he was okay with an annual permit. Motion by Sorensen, seconded by Olson, to adopt Ordinance 2013-003, an amendment to Section 5-5-3 of the City Code establishing an annual permit for conducting minor music events in the City of Albertville and limiting music hours to 11:00 a.m. to 9:00 p.m. Sunday through Thursday and 11:00 a.m. to 10:00 p.m. Friday and Saturday. Ayes: Hendrickson, Olson, Sorensen and Wagner. Nays: Vetsch. Absent: None. MOTIONDECLARED CARRIED. Brixius stated that the ordinance will become effective following publication. Wagner recalled an exception in the City Code relating to music during Friendly City Days. He did not want anything occurring during Friendly City Days to affect the 152 Club's ability to hold minor music events. Motioned by Wagner, seconded by Hendrickson, to renew the previous year's music permit, with same conditions, for the 152 Club for Friendly City Days. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. City Council Meeting Minutes Page 3 Regular Meeting of June 3, 2013 B. Legal 1). Full Time City Employees as Regular Firefighters Couri explained that Public Works Employees are currently trained to drive the Fire Department vehicles during daytime fire calls as many firefighters work out of town and are not able to respond. There has been interest from at least one employee to become a regular Paid on Call Firefighter. Federal law requires the City to pay overtime for hours worked over the normal 40 hour work week. Staff is suggesting that any hours worked by the Public Works Employee over 40 hours be paid at 1.5 times the Firefighter rate of pay. Mills stated that it is an asset to have someone familiar with the City in town during the day to respond to calls. Nafstad reported that the staff has developed an agreement that would be signed by the Employee and the City agreeing to the lowest rate in the pay scale since the hours worked would be considered time and a half. Motioned by Sorensen, seconded by Yetsch, to approve the Employee Agreement for Paid On -Call Work with the Albertville Fire Department and authorize City Public Works Employees to become regular Paid on -Call firefighters provided they enter into this agreement. Ayes: Hendrickson, Olson, Sorensen, Yetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). City Attorney's Report Couri reported he is still trying to contact Charter Communications. Couri informed the Council that mediation for the Knechtl assessment is set for 10:00 a.m. on Monday, June 17`h. Sorensen indicated he would like to attend. C. City Clerk 1). Set Budget Workshop Meeting Dates Clerk Olson reported that Finance Director Lannes would like to schedule the budget workshops for the next budget cycle. Staff suggested a workshop on Monday, August 12 and, if needed, another workshop immediately following the regular City Council meeting on Monday, August 19. Vetsch would like to have a preliminary meeting to discuss budget priorities. Clerk Olson indicated Lannes may not have budget figures calculated that early and Nafstad stated they could have a workshop to set the goals and priorities for the budget in July. Hendrickson would like to receive the budget materials several days in advance of the budget workshop, so they can review the figures and formulate questions. City Council Meeting Minutes Page 4 Regular Meeting of June 3, 2013 Council directed staff to plan a workshop after the second meeting in July as well as one for August 12 and possibly August 19. 2). Set Joint Meeting with Otsego and St. Michael for June 24, 2013 at 8:00 p.m. Nafstad stated the meeting was requested by Otsego and the primary topic will be River Rider. Hendrickson asked staff to invite their Wright County Commissioner and other legislators. Motioned by Hendrickson, seconded by Olson, to set a joint meeting with Otsego and St. Michael City Councils for June 24, 2013 at 8:00 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. D. Finance -None E. City Council -None F. Public Works/Engineering 1). 2013 Street, Utility and Trail Improvements Nafstad reported the low bid was received from Omann Brothers Paving, Inc. in the amount of $403,898.54 for the project and it is lower than the Engineer's Estimate by approximately $35,000. Sorensen inquired if the bid included the parking lot at Four Season's Park. Nafstad replied it did not, but it could be added as a change order. Nafstad reported he is moving along with the easements needed for the trail. Motioned by Vetsch, seconded by Hendrickson, to Accept the low bid of Omann Brothers Paving, Inc., said "Low Bidder" in the amount of $403,898.54 for the construction of the 2013 Street, Utility and Trail Improvements project in accordance with the plans and specifications and the advertisement for bid; and authorizing and directing the City Administrator and City Clerk to enter into a contract with said "Low Bidder"for construction of the improvements on behalf of the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). 70th Street NE Seal Coat with the City of Otsego Nafstad reported Otsego plans to include 70th Street NE in their Street Maintenance Project and has asked Albertville to participate in the funding of the project. He stated Albertville could not do the project themselves for less than what Otsego is requesting. The seal coat will go from CSAH 19 to MacIver Avenue NE. City Council Meeting Minutes Page 5 Regular Meeting of June 3, 2013 9. Motioned by Sorensen, seconded by Hendrickson, to approve seal coating of 70" ` Street NE, between CSAH 19 and Maclver Avenue NE, and related work, per the City of Otsego's 2013 Street Maintenance Project and specifications, and to reimburse the City of Otsego for Albertville's portion of the project costs, which are estimated to be approximately $11,050. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. G. Building — None H. Administration 1). City Administrator's Update Nafstad reported that the Church of St. Albert is looking to make parking lot improvements in 2014 and the City will also be looking to make improvements to 57 Avenue NE. He would like to coordinate the two projects. Vetsch inquired if curbing would be required to be put in. Brixius responded they would not as it is an existing condition. Nafstad stated 57th bottlenecks and they would look at making it all the same width along 57th. Nafstad reported there are changes to the MSA system. Nafstad stated he has received a request to repair Marlow Avenue NE and will be seeking quotes for gravel. Nafstad reported the STMA Ice Arena is still having drips from condensation and will be difficult to put the ice back in. 2). Restrooms for Friendly City Days Wagner requested additional portable restrooms along the parade line up route. ANNOUNCEMENTS and/or UPCOMING MEETINGS June 5-9 Albertville Friendly City Days Battle of the Cities Relay Race, June 5, 5:00 p.m. June 10 STMA Ice Arena Board, 6:00 p.m. June 11 Planning Commission, 7:00 p.m. June 17 City Council, 7:00 p.m. June 24 Joint Powers Water Board, 6:30 p.m. Joint Meeting with Otsego and St. Michael, 8:00 p.m. July 1 City Council, 7:00 p.m. July 4 City Offices Closed July 8 STMA Ice Arena Board, 6:00 p.m. July 9 Planning Commission, 7:00 p.m. July 15 City Council, 7:00 p.m. July 22 Joint Powers Water Board, 6:30 p.m. City Council Meeting Minutes Page 6 Regular Meeting of June 3, 2013 Parks Committee, 7:30 p.m. 10. CLOSED SESSION — Knechtl Mediation Motioned by Olson, seconded by Hendrickson, to move into closed session at 8:30 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Motioned by Hendrickson, seconded by Sorensen, to resume regular meeting. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 11. ADJOURN MEETING Motioned by Hendrickson, seconded by Wagner, to adjourn the meeting at 8:50 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Respectfully submitted, Kimberly . Olson, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of June 3, 2013