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2013-07-01 CC MinutesNbertvillc ALBERTVILLE CITY COUNCIL Monday, July 1, 2013 ADOPTED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch and Wagner Absent: None Others Present: City Administrator -PWD Adam Nafstad, City Attorney Michael Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, Dan and Dorene Aleckson, Mike and Linda Everett, Jonathan and Erin Smart, Paul and Lisa Anderson, Susan Dixon, and Samara Postuma 3. RECOGNITIONS, PRESENTATIONS AND INTRODUCTIONS A. STMA 7 -8 Girls Lacrosse Team Hendrickson congratulated the team on winning the MSSLAX Gold Spring League Championship. Hendrickson, along with the team's coaches, presented the girls with certificates of recognition from the City Council. 4. PUBLIC FORUM There was no one present to speak at the forum. 5. APPROVAL OF THE AGENDA Clerk Olson added the St. Michael Bowling Challenge to Albertville on August 9, 2013 and Set a Public Hearing Date for TIF District No. 15 for the Guardian Angels Senior Housing Project. Vetsch added flooding near intersection of 57t` Street NE and Lander Avenue NE intersection. Motioned by Wagner, seconded by Sorensen, to approve the agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. Page 1 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 17, 2013 regular City Council meeting minutes as presented. B. Authorize the Monday, July 1, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request. C. Set Budget workshop meetings for July 15, 2013 immediately following the regular City Council meeting, August 12, 2013 at 7:00 p.m., and August 19, 2013 immediately following the regular City Council meeting, if needed. D. Adjust the 2013 Fire Inspection pay rate to $17.00 per hour retroactive to January 1, 2013. E. Approve Minor Music Event Permit for 152 Club, Inc. F. Approve surfacing the basketball court at Winter Park for an amount of $2,580. G. Approve Resolution of Support for I -94 West Corridor Inclusion in the Minnesota State Highway Investment Plan. Motioned by Vetsch, seconded by Sorensen, to approve the consent agenda as presented. Ayes: Hendrickson, Olson, Sorensen, Peach and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS - None 8. DEPARTMENT BUSINESS A. Public Works and Engineering 1). June 23 d Flood Report Nafstad reported on the details of the weather event that occurred on Sunday, June 23, 2013 and the resulting focalized flooding. He discussed past flooding events that had occurred in the area of 54h Street NE and Barthel Industrial Drive NE. He indicated the watershed parameters that encompass the homes near that intersection and stated it is the low point in the watershed. He stated the size of the pipes is limited. Hendrickson encouraged public comment from the audience. Paul Anderson, 11707 54th Street NE, stated his property has seen significant flooding in the past. He inquired as to who is responsible for maintenance of the drainage pond. He stated it appeared the overflow drain for the drainage pond was draining very slowly and creating a backup in the drainage pond and then backing into the properties. His concern is stopping the backup from the drainage pond from happening again. City Council Meeting Minutes Page 2 Regular Meeting of July 1, 2013 Susan Dixon, 11816 54th Street NE, stated this flooding is the worst it has been in the last ten years. She displayed pictures of how high the water reached on vehicles, sign posts, etc. She stated that she has replaced carpet four times in her house because of the flooding. She stated that the current system is not working and the City has not helped when the flooding has damaged her cars and her house. She stated she is very disappointed after coming to meetings for many years. She inquired if the City has declared the area a flood zone. Nafstad stated the City has opted into a FEMA program that allows residents to purchase flood insurance. Dixon stated that the area must be declared a flood zone in order for her to purchase flood insurance through her homeowner's insurance. Dixon is concerned about mold in the house. Vetsch inquired where the City is in relation to budget for this issue. Nafstad stated preliminary budget discussions will begin at the next meeting. Dixon stated the sewer system has not been updated and it is the original that is still in place and the City has increased in population and number of buildings significantly in the last ten years. Mike and Linda Everett, 11711 54th Street NE, stated that in last year's storm the water went down faster and in this storm the water barely went down. Everett stated that she has lost her daycare business due to the flooding in her basement. The basement is where her daycare mostly operated and she can no longer have the children in the basement.. Mr. Everett stated they are down to a single income and the City should do something for the residents who were flooded to help them out. He stated that resolving this flooding issue should take precedence over other items the Council is reviewing. He stated that they have asked for at least a dumpster for them to put their water damaged property in and the neighborhood did not receive one. Couri replied the City does not have the legal authority to spend public dollars that benefits specific families or residences; it must be spent for a public purpose. The City is confined to the powers granted to them by the Legislature. Couri stated that the affected homeowners can make a claim to the City's insurer and they will determine if there is City liability for the flooding. Nafstad stated there is a legal design standard that defines what is adequate for the system, but there is no system that can protect against all rain events. Everett stated there is a drainage easement along the properties and the drain area is not maintained by a rental occupant. Couri encouraged them to notify the City whenever that happens. Dan and Dorene Aleckson, 11717 54th Street NE, felt the holding pond is a factor in the flooding that occurred. He invited Nafstad to view the pond after tonight's meeting and Nafstad replied he would be happy to go. Mr. Aleckson stated there is fencing around the pond that has not been maintained and has a lot of trash in it. Ms. Aleckson would like the County Assessor to review their property because they have lost the use of one bedroom and one bath. The Alecksons stated flood insurance would cost them nearly $6,000 per year. They stated that houses are selling nearby, but there is no way they could sell their house in its condition. Ms. Aleckson asked City Council Meeting Minutes Page 3 Regular Meeting of July 1, 2013 Nafstad to come out and see what they view as a problem. She also said there were no flood signs along 54th Street NE and it can be very dangerous. Nafstad explained the engineering study that had been done in 2008 and the Capital Improvement Plan that the project was placed on. Mr. Everett stated that it seemed more is done on the west side or newer side of town rather than the old side of town. Nafstad stated projects are based on need and there is not intent to have preference over one side of town than the other. Vetsch stated they identified the problem and placed it on the Capital Improvement Plan. The next step will be to get plans and the Council will decide if the money is there to fund the improvement. He wanted to clarify that they City has made actions to address the issue. He stated that they will give it very serious consideration in their upcoming budget discussions. Couri suggested the homeowners should stay in touch with the Council and to keep participating. Aleckson would like to see the design component pushed through to get it done. Couri stated that even improvements have limits to what they can handle when it comes to heavy, fast rainfall. Sorensen stated there are new members on the Council and it is important for the residents to come to the meetings so Council can hear their stories and comments. Hendrickson thanked the residents for coming and sharing their stories. Although, they will not resolve the issue tonight, it was important to hear what the residents had to say. Nafstad will be meeting with the City's insurance adjuster in the near future. Sorensen stated the upcoming budgets meetings will be soon and residents can attend those meetings. Nafstad stated he will meet with Aleckson after tonight's meeting to view the area they discussed earlier. 2). 57th Street NE and Lander Avenue NE Intersection Vetsch reported that he had a resident in the area of the 57th Street NE and Lander Avenue NE intersection that had contacted him regarding flooding in her house and he was passing on her concerns. B. City Council 1). Committee Updates (STMA Ice Arena, Planning Commission, JPWB, Joint Fire Board, and Parks Committee) Joint Powers Water Board Hendrickson stated they will stop pulling from the aquifer and will be injecting again in September. City Council Meeting Minutes Page 4 Regular Meeting of July 1, 2013 2). Memorial Park Sign Nafstad reported that the Parks Committee requested clarification on the intent of Memorial Park. He believed the intent from Council was the park is to be treated as any other park and was not intended to be for one person. Any future requests for plaques would go through the Parks Committee. Sorensen stated the park is also intended to compliment other parks and trails in the City. Sorensen stated that the Committee would like the intent of the park placed on the back of the park sign. Council directed Nafstad to work with the Fire Chief to choose the wording for the plaque. C. City Clerk 1). Set Public Hearing Date for Kassel Avenue NE Street Vacation Motioned by Olson, seconded by Sorensen, to set a public hearing date of August S, 2013 at 7:00 p.m. to receive comment on the proposed vacation of a portion of Kassel Avenue NE as requested by Guardian Angels. 2). City of St. Michael Bowling Challenge Clerk Olson reported they have received a letter from the City of St. Michael inviting Albertville to a bowling challenge on August 9, 2013 at 5:30 p.m. at the River Lanes Bowling Alley. They have reserved six lanes for teams up to twelve people. Council directed Clerk Olson to accept the challenge from the City of St. Michael. 3). Public Hearing Date for TIF District No. 15 for the Guardian Angels Senior Housing Project Clerk Olson reported that a resolution must be adopted setting the public hearing date for establishing TIF District No. 15 at least 30 days prior to the public hearing date. Motioned by Sorensen, seconded by Wagner, to adopt Resolution No. 2013 -020 calling for a public hearing on the modification of the Development Program for Development District No. I and Establishment of Tax Increment Financing (Housing) District No. 15 (Guardian Angels) and Creation of a TIF Plan Therefor. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. D. Finance -None E. Planning and Zoning — None F. Building — None G. Legal City Council Meeting Minutes Page 5 Regular Meeting of July 1, 2013 1). City Attorney's Report Couri reported that he received a phone call back from Charter Communications. He stated that Charter claims the $10,000 for video recording equipment and technical assistance referenced in the franchise agreement would come from added user fees. Lannes reported two technicians looked at the wiring in City Hall to see what was needed for video recording. She stated they said it would have to be fiber. Council discussed different ways to record video and cost of equipment. Sorensen felt if they are collecting a franchise fee, it should be used to give access to residents to public information and City business. H. Administration 1). City Administrator's Update Nafstad reported staff has been in discussion with Guardian Angels about conduit financing and Guardian Angels would be looking to both Otsego and Albertville for that financing. Couri described the conduit financing process. 9. ANNOUNCEMENTS and /or UPCOMING MEETINGS July 4 City Offices Closed, Independence Day July 8 STMA Ice Arena Board, 6:00 p.m. July 9 Planning Commission, 7:00 p.m. July 15 City Council, 7:00 p.m. July 22 August 5 August 12 August 13 August 19 August 26 10. ADJOURN MEETING Budget Workshop to Immediately Follow Joint Powers Water Board, 6:30 p.m. City Council, 7:00 p.m. STMA Ice Arena Board, 6:00 p.m. City Council Budget Workshop, 7:00 p.m. Planning Commission, 7:00 p.m. City Council, 7:00 p.m. Budget Workshop to Immediately Follow Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 9:10 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, c Kimberl A. Olson, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of July 1, 2013