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ALBERTVILLE CITY COUNCIL
Monday, August 19, 2013
ADOPTED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:00 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator -PWD Adam Nafstad, City Attorney Michael Couri, City
Planner Alan Brixius, City Clerk Kimberly Olson, Finance Director Tina Lannes, Tom Dawson, and
Samara Postuma
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS — None
4. PUBLIC FORUM
Tamara Dwinnell, 11818 Locust Court NE, stated her concerns with the water level that occurs in
the storm sewer system near her home. Nafstad stated that staff will look at the catch basin.
5. APPROVAL OF THE AGENDA
Motioned by Hendrickson, seconded by Wagner, to approve the agenda. Ayes: Hendrickson,
Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONDECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the August 5, 2013 regular City Council meeting minutes as presented
B. Authorize the Monday, August 19, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Page 1
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Adopt Resolution No. 2013 -034 Authorizing and Providing for the Issuance and
Sale of Refunding Revenue Bonds in a Aggregate Amount up to $5,500,000, at the
Request of Evans Park, Inc. and Approving the Forms of Documents Required in
Connection Therewith
D. Waive the monetary limits on tort liability and purchase additional coverage up to the
$1,000,000 per occurrence and in aggregate
Motioned by Vetsch, seconded by Sorensen, to approve the consent agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARING — None
8. DEPARTMENT BUSINESS
A. Planning
1). CSAH 37/70 1h Street NE Discussion
Nafstad reported Albertville, Otsego, and St. Michael staff met with Wright County
about improvement plans for 70th Street NE. There was discussion about turning
over 70th Street NE back to the County as a County Road. Albertville staff felt that
any improvements to 70th Street NE should include full build out of County Road
19. It has been suggested that Wright County designate 70th Street NE as the new
CSAH 37 and turn back. He stated the County understood the need for the County
Road 19 improvements to be included.
B. City Clerk
1). Set September 30, 2013 Joint Meeting
Motioned by Sorensen, seconded by Olson, to set a joint meeting with the City of
St. Michael and the STMA School District for September 30, 2013 at 6 :00 p.m. at
the Albertville City Offices.
Vetsch stated that he would prefer future joint meetings to begin at a later time.
Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent:
None. MOTIONDECLARED CARRIED.
C. Public Works and Engineering - None
City Council Meeting Minutes Page 2
Regular Meeting of August 19, 2013
D. City Council
1). Committee Updates (STMA Ice Arena, Planning Commission, JPWB, Joint Fire Board, and
Parks Committee)
There were no updates.
E. Finance -None
F. Building — None
G. Legal
1). City Attorney's Report
There were no comments on the report.
H. Administration
1). Public Works Building Lease Agreement
Nafstad reviewed the modifications to the original lease. He stated the Soccer Club
has submitted a check for $25,000 and signed the lease. Tom Dawson of STMA
United Soccer Club said they were happy to work out a lease agreement and have a
great willingness to make the arrangement work. He stated they are anxious to start
the improvements to the building. Sorensen stated that even though it is a longer
lease, it is still mutually beneficial to both parties. Nafstad stated the Soccer Club is
hoping for an October 15 opening.
Motioned by Sorensen, seconded by Olson, to approve the lease agreement for the
use of the building located at 5964 Main Avenue NE by the STMA United Soccer
Club. Ayes: Hendrickson, Olson, Sorensen, Yetsch, and Wagner. Nays: None.
Absent: None. MOTIONDECLARED CARRIED.
Nafstad suggested the City use a company for construction management services,
but the City will remain the general contractor. He stated Council member Wagner
is employed by The Bainey Group, Inc.; but will not be working on the project.
However, he has asked for Wagner to abstain from this vote.
Motioned by Hendrickson, seconded by Sorensen, to approve proposal for
construction management services for improvements to 5964 Main Avenue NE
from The Bainey Group Inc., to include both construction management ($3,900)
and facilitation of general conditions ($3,330) for a total amount of $7,230. Ayes:
Hendrickson, Olson, Sorensen, and Yetsch.. Nays: None. Abstain: Wagner
Absent: None. MOTIONDECLARED CARRIED.
Motioned by Yetsch, seconded by Sorensen, to authorize the Mayor and City Clerk
to enter in multiple construction contracts with various trade contractors I sub-
contractors for work related to the necessary improvements to 5964 Main Avenue
NE, for total amount estimated to be $132,000. Ayes: Hendrickson, Olson,
City Council Meeting Minutes Page 3
Regular Meeting of August 19, 2013
Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
2). City Administrator's Update
Nafstad reported that Guardian Angels will be anticipating a fall ground breaking
ceremony and the Council will be invited.
Nafstad stated there are a range of cost options for video recording the City Council
meetings. Vetsch had concerns about the amount of time spent from the legal
department on working with Charter Communications on recording and televising
the meetings. He felt that if residents were interested in City Council discussions,
they would attend the meetings. Sorensen stated that he had several requests to
record City Council meetings when he was campaigning. Wagner stated that many
residents do watch local and county board meetings after the fact. He stated there
are many who are too busy to attend meetings and this is a good way for them to see
what is happening in their city.
Hendrickson had concerns about the quality of the recordings and would like them
to appear professional. Sorensen stated they could look at other cities to see how
the low cost options appear. He stated several cities are posted to YouTube and
appear to work well with just a single camera.
Council discussed purchasing a video recorder that can be used on a tripod for
recording the meetings. Sorensen stated that the video recorder could be used for
other city events. Vetsch felt it would a great tool for recording grand openings, etc.
Motioned by Sorensen, seconded by Olson, to pursue the low cost alternative to
record City Council meetings and obtain the necessary equipment. Ayes:
Hendrickson, Olson, Sorensen, and Wagner. Nays: Vetsch. Absent: None.
MOTIONDECLARED CARRIED.
Nafstad reported that Joyce Flury will be retiring from the Crow River Senior
Center and Albertville may have a member on the selection committee for her
replacement.
Nafstad reported that claims from the June 23, 2013 flood event are still pending.
Hendrickson asked staff to inquire why the juvenile complaints were so high in the
Sheriff's quarterly update.
Nafstad stated that Pearson Brothers, Inc. will be unable to repave the City Hall and
Fire Hall parking lots this year, but guaranteed the same pricing for next year. He
stated that the second low bid on the project is a significant increase in cost and
suggested staying with the Pearson Brothers, Inc. quote for next year. . He stated
they could do the striping of the lots for a minimal cost this year.
City Council Meeting Minutes Page 4
Regular Meeting of August 19, 2013
3). 2013 Improvements
Nafstad stated that overall the project is coming along nicely. Sorensen stated that it
is good to show residents the City is re -using materials from the Lambert Avenue
NE street project to construct the base of the CSAH 18 trail.
10. ANNOUNCEMENTS and /or UPCOMING MEETINGS
August 26
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
September 9
STMA Ice Arena Board, 6:00 p.m.
September 10
Planning Commission, 7:00 p.m.
September 16
City Council, 7:00 p.m.
September 23
Joint Powers Water Board, 6:30 p.m.
September 30
Joint Meeting with St. Michael & STMA School District
October 7
City Council, 7:00 p.m.
October 8
Planning Commission, 7:00 p.m.
October 14
STMA Ice Arena Board, 6:00 p.m.
October 21
City Council, 7:00 p.m.
October 28
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
I I. ADJOURN MEETING
Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 7:54 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
m rl on, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of August 19, 2013