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2013-09-16 CC Minutes,'IN AIbcrtvi1lc Smoi Taus IMnY. � � �- ALBERTVILLE CITY COUNCIL Monday, September 16, 2013 ADOPTED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator -PWD Adam Nafstad, City Attorney Michael Couri, City Planner Alan Brixius, Finance Director Tina Lannes, and City Clerk Kimberly Olson 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS e"44N A. Women of Today Proclamation Hendrickson read and presented the proclamation to members of STMA Women of Today. 4. PUBLIC FORUM No one was present for the public forum. 5. APPROVAL OF THE AGENDA Motioned by Olson, seconded by Hendrickson, to approve the agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 19, 2013 regular City Council meeting minutes as presented (pgs 5 -9) B. Approve the August 19, 2013City Council workshop meeting minutes as presented (pgs 10 -11) Page I C. Approve the September 3, 2013 regular City Council meeting minutes as presented (pgs 12 -16) D. Authorize the Monday, September 3, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 17) E. Approve a One -Day Temporary Intoxicating Liquor License for the Albertville Lions Club for their annual Comedy and Prime Rib Dinner to be held on Saturday, October 5, 2013 (pgs 18 -19) F. Approve a One -Day Temporary 3.2% Malt Liquor License for the Church of St. Albert's annual Parish Festival to be held on October 13, 2013 (pgs 20 -23) G. Approve Ordinance 2013 -008 Amending Section 5 -5 -3 (Exception; Outdoor Musical Performances) of Chapter 5 (Noise Control, Title F (Health and Sanitation) of the Albertville City Code, Relating to the Performance Standards for Outdoor Music Events (pgs 24 -28) Olson would like it corrected in the September 3, 2013 City Council meeting minutes that he was not present. Motioned by Sorensen, seconded by Wagner, to approve the consent agenda with the above amendment. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 7. PUBLIC HEARING — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning Commission, JPWB, Joint Fire Board, and Parks Committee) STMA Ice Arena Board Sorensen updated the Council on the last meeting and reported it seemed the consensus of the Board was to move forward with both the dehumidification and insulation fixes for the roof problem. He stated the Lacrosse team was present at the meeting and presented a request to use the ice arena during the summer for their box league. They stated they would use the arena for their box league practices and games and they are able to play on the concrete when the ice is pulled out. Nafstad stated this would bring in revenue for a couple of months in the summer, but the arena would not be available in 2014 with the dripping that is occurring and the repairs that need to be completed. He stated it would be an option for the 2015 season. 2). Traffic Control During Football Games Sorensen stated they have received several complaints about exiting the school parking lot after football games. He stated it can take as long as an half an hour to exit the lot and they have begun walking to the games rather than driving. He City Council Meeting Minutes Page 2 Regular Meeting of September 16, 2013 requested this be added to the Joint Meeting agenda with St. Michael and the STMA /0**N School Board. Nafstad stated that since it is on school property, it would be a school issue. He stated the City's contract with Wright County Sheriff's Office does not include special events. Deputies needed for Friendly City Days and Black Friday at the Outlet Mall are paid for by the groups sponsoring those events. He indicated he will let Dr. Behle at the school district know and have it in added to the Joint Meeting agenda. B. Finance 1). Building Communications Project Lannes reported that when the current City Hall building was constructed there were limited options for communications and they ended up with a T1 line and wireless system to connect the buildings for communications (i.e. phones, internet). Parts for this wireless system are no longer produced. The wireless system failed considerable times during the previous winter and the main antennae failed in the last two weeks. Lannes reported that she has worked with several consultants in the last months and the consensus she received is the best solution is to hardwire the buildings. She stated other wireless options were not secure. Another concern is they are running out of room on the current server. She stated that the server has been replaced three times since the building was built and it is preferable to purchase a server where you can purchase and add space rather than purchasing an entire new server. Lannes stated that funds were put into building capital for future improvements to City Hall and would be enough to cover the cost of the project. She stated they are putting forth a three phased project. Sorensen inquired how much the cost is to lay the fiber in the ground. Lannes replied anywhere from $51,000480,000. Nafstad stated the cost to lay fiber to the STMA Ice Arena should be paid for by the arena, but a loan through Albertville can be discussed. Hendrickson stated that she is comfortable with the plans, especially since the current communications are slow for staff. Lannes stated the phases would be installing the fiber lines, updating the equipment and updating the server; it would take several months to complete, but they would like to get the fiber in the ground this fall. Olson was concerned about waiting until another meeting to approve quotes and asked how they could expedite the project. Couri replied that Council could authorize staff to pursue the low cost bid under a certain dollar cap. Lannes stated that they would just need approval for the fiber phase of the project at this time and the other two phases could come later. Motioned by Olson, seconded by Hendrickson, to authorize staff to move forward with pursuing the low quote for the f ber phase of the building interconnection City Council Meeting Minutes Page 3 Regular Meeting of September 16, 2013 project in an amount not to exceed $85,000. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. C. City Clerk —None D. Public Works and Engineering — None E. Planning -None F. Building — None G. Legal -None H. Administration 1). City Administrator's Update Nafstad reported that the former Sunoco property has been bought and the purchase agreement signed. Brixius stated the buyers would be seeking a Conditional Use Permit to have a fast food drive through at the site. The intent is to keep the diesel pumps plus have a convenience store inside the current building separated from indoor seating of the fast food establishment. Vetsch expressed concerns about the circulation of traffic on the site. Brixius stated those concerns were detailed to the owner that there must be adequate stacking room for cars in the drive through lane and the menu board must not interfere with circulation of traffic for the other aspects of the site. He stated the drive through lane may have to a raised concrete island to well define that lane of traffic. He stated that if the applicant can meet those criteria, staff would recommend approval. Vetsch stated he wants to make sure it is a good fit for the site and not rush just to get a business in the site. Sorensen stated if they meet the CUP conditions, they would need to approve it 2). Hunting Request Nafstad reported the party interested in the hunting request provided information on birdshot pellet energy that shows essentially no energy after thirty yards. He stated he is bringing it before Council to get a final decision on whether to allow the hunting within City limits. Wagner stated they would need to seek public opinion on the request and go through the public hearing and notification process. Brixius stated his concern that elevated blinds should be required to ensure downward trajectory of the birdshot. Council discussed their concerns about nearness of the neighboring homes in the area of the request, the sound of the gunshots, proximity to the school and including the right notification process. Couri stated there may be alternative means to firearms such as noise makers, chemicals to City Council Meeting Minutes Page 4 Regular Meeting of September 16, 2013 be used on the goose eggs, etc. Nafstad stated that St. Michael may be allowing /'� bow and arrow hunts. Council directed staff to inform the requester they are not supportive of a goose hunt with firearms at this time. Vetsch stated the requester is welcome to attend a meeting in person and provide a detailed hunting plan next year. 3). Guardian Angels Grading Permit Nafstad reported Guardian Angels is getting close to final plat and signing of contracts for the Engel Haus project. They are ready to begin grading the site and staff will need Council authorization to grant the grading permit. There are no outstanding issues at this time. Motioned by Hendrickson, seconded by Vetsch, to authorize staff to issue the grading permit to Guardian Angels for the Engel Haus project. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 4). Guardian Angels Letter of Support for Bus Nafstad reported that Guardian Angels is seeking grant funds from the State for a bus for senior transportation around several Guardian Angels sites. They are seeking a letter of support from the City to assist in receiving the grant funds. Council supported the request and asked staff to draft the letter. 10. ANNOUNCEMENTS and /or UPCOMING MEETINGS September 23 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. September 30 Joint Meeting with St. Michael & STMA School Board Albertville City Offices, 6:00 p.m. October 7 City Council, 7:00 p.m. October 8 Planning Commission, 7:00 p.m. October 14 STMA Ice Arena Board, 6:00 p.m. October 21 City Council, 7:00 p.m. October 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 8:03 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly X. Olson, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of September 16, 2013