2013-11-04 CC Minutes�1bertville
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ALBERTVILLE CITY COUNCIL
Monday, November 4, 2013
APPROVED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:05 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner
Absent: None
Others Present: City Administrator -PWD Adam Nafstad, City Attorney Michael Couri, City
Planner Alan Brixius, Finance Director Tina Lannes, Wright County Commissioner Michael Potter,
Otsego City Engineer Ron Wagner, Matthew Bedsted, Jacob Bedsted, Amilia Charlesworth, and
Spencer Charlesworth.
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS
Nafstad reported that two Scouts were present to attend a City Council meeting to earn their merit
badges.
4. PUBLIC FORUM
There was no one present to speak at the public forum.
5. APPROVAL OF THE AGENDA
Brixius added Planning Commission Resignation under Planning.
Nafstad added Accounts Payable for 5964 Main Avenue NE under Finance. Nafstad also added
Darkenwald Grading Permit under Public Works/Engineering.
Motioned by Olson, seconded by Sorensen, to approve the agenda as amended. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
Page 1
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the October 21, 2013 regular City Council meeting minutes as presented
B. Authorize the Monday, November 4, 2013 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Lions Gambling Permit for the Willy McCoy's location
Motioned by Hendrickson, seconded by Wagner, to approve the consent agenda as presented.
Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
7. PUBLIC HEARING — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates
Joint Powers Water Board
Hendrickson stated the JWPB approved filling a pond that was drained due to drilling
of the well. She stated they have done studies on it and have already tried several
solutions. The Board approved a bid that will line the pond to stop it from draining
again, since it is used for someone's business.
B. Finance
1). Certification of Outstanding Bills and Invoices
Lannes reported that on an annual basis, it is the City's procedure to send notification
to residents, developers, and other business owners that there are outstanding utility
bills or invoices, allowing them sufficient time to pay such fees owed to the City. If
such outstanding debt has not been paid before November 14, 2013, the City has the
ability to certify such outstanding debt to the appropriate property that would be
collected with the Real Estate Taxes.
Lannes stated they need to allow anyone in the audience the opportunity to protest the
certification to their property taxes. There was no one in the audience to speak.
Motioned by Sorensen, seconded by Olson, to Approve Resolution 2013 -039
certifying the 2013 uncollected utility bill and invoices to Wright County for
collection with real estate taxes. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and
Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
2). Accounts Payable - 5964 Main Avenue NE Payments
Nafstad reported he received a number of invoices for improvements to the 5964 Main
Avenue NE building and in order to avoid having to wait another two weeks for
City Council Meeting Minutes Page 2
Regular Meeting of November 4. 2013
payment, he is seeking Council approval to pay the invoices in a cumulative amount
no greater than $80,000.
Motioned by Olson, seconded by Sorensen, to approve the accounts payable invoices
for 5964 Main Avenue NE improvement costs not to exceed $80,000. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
C. Public Works and Engineering
1). Darkenwald Grading Permit
Nafstad reported that John Darkenwald is seeking a grading permit for 12,000 cubic
feet for the property located at 10395 70t" Street NE, PID No. 105003 52 100.. He
stated due to the amount of fill, it will require a grading plan, erosion control,
insurance against damages, and a State permit. The intent is to farm the land.
Motioned by Hendrickson, seconded by Wagner, to approve the grading permit for
John Darkenwald for the property located at 10395 70`h Street NE, PID No.
101500352100 contingent upon City Engineer review and approval, Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None.
MOTION DECLARED CARRIED.
D. Planning
1). STMA Ice Arena Expansion
Brixius reported the STMA Youth Hockey Association would like to use the southern
portion of the Ice Arena property for an outdoor ice rink. They are looking to include
lights, bleachers, a warming house, and refrigerated sheet of ice. The proposed ice
arena expansion will provide a temporary facility and may not be able to meet
architectural and landscaping standards in its current zoning. Staff suggested the City
pursue a rezoning of the STMA Arena parcel (PID 101052001010) from B -3 Highway
Commercial to P/I Public /Institutional District and the property to the south where the
second ice sheet will be located (PID 101139001010) from 132 -A Special Business
District to P/I Public /Institutional District. The second parcel is currently owned by
the St. Michael- Albertville school district who will need to be a party to the
application. Staff is also recommending that the hockey association submit a full
application for site and building plan review in concert with the rezoning application.
Wagner was concerned about the rezoning requiring lower design standards. Brixius
stated they could always require higher standards or rezone the Arena parcel back to
commercial design standards. He stated the P/I zoning fits next to Central Park.
2). 11473 58th Street NE Property
Brixius stated there is already an offer on the house pending an inspection. However,
staff did ask for additional information about asbestos or mold and was informed
asbestos removal would most likely be necessary.
City Council Meeting Minutes Page 3
Regular Meeting of November 4. 2013
Brixius asked Council if they would be interested in pursuing any of the neighboring
properties if any should come up for sale. The Council indicated they would be
interested.
3). Planning Commission Resignation
Brixius stated that Commissioner Frank Kocon had submitted his resignation to the
Planning Commission and Brixius commented on Kocon's great service to the
Commission. Brixius stated the vacancy almost a year ago yielded a limited number
of applicants. He encouraged Council to speak to any residents that may be interested
and encourage them to apply.
Motioned by Hendrickson, seconded by Wagner, to accept Frank Kocon's
resignation from the Planning Commission and direct staff to proceed in advertising
the vacancy. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays:
None. Absent. None. MOTION DECLARED CARRIED.
Council directed staff to invite Kocon to an upcoming meeting to recognize him.
E. Building — None
F. City Clerk — None
G. Legal — None
H. Administration
1). City Administrator's Update
Nafstad reported the Soccer Club's open house at the 5964 Main Avenue NE building
this last weekend was a success.
Nafstad stated the administrators from St. Michael, Albertville, and Hanover
conducted interviews for Joyce Flury's replacement at the Senior Center and gave a
recommendation for a finalist.
10. ANNOUNCEMENTS and /or UPCOMING MEETINGS
Olson would like to add Joyce Flury's retirement party on December 12.
November 11
November 12
November 18
November 25
November 28/29
December 2
December 9
Veterans Day, City Offices Closed
STMA Ice Arena Board 6:00 p.m.
Planning Commission, 7:00 p.m.
City Council, 7:00 p.m.
Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
Thanksgiving, City Offices Closed
City Council, 7:00 p.m.
STMA Ice Arena Board, 6:00 p.m.
City Council Meeting Minutes Page 4
Regular Meeting of November 4. 2013
December 10 Planning Commission, 7:00 p.m.
December 16 City Council, 7:00 p.m.
December 23 Joint Powers Water Board, 6:30 p.m.
December 25 Christmas Day, City Offices Closed
11. MOVE INTO WORKSHOP — 70th Street NE Agreement
Motioned by Hendrickson, seconded by Sorensen, to move into the 701h Street NE
Agreement Workshop Discussion. Ayes: Hendrickson, Olson, Sorensen, Yetsch, and
Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
Nafstad stated the item was table at the last meeting for further discussion. Hendrickson stated
she would like to focus on the agreement itself rather than any items to do with I -94.
Nafstad reviewed what he viewed as the big picture items of the 70th Street NE Agreement and
presented a map of the agreement's conceptual plan.
Wagner asked when applying for Region 7W funds if that will require plans. Nafstad replied
that there would be no significant professional fees incurred in order to submit the application
for funding.
Nafstad believes there are some timing issues for Otsego to move forward with their future
projects and Otsego would like to see this agreement and support before moving forward with
those projects.
Hendrickson stated the purpose of the agreement is to have a show of cooperative support
while seeking County and Federal funding. Nafstad agreed that is one perk to the agreement.
Couri stated that in regards to 70th Street NE becoming the new CSAH 37, the previous CSAH
37 would be turned back to the County as County Road 137. It is very unusual for a city road
of be an Interstate interchange; they are usually county or state roads. Couri stated they have
received their local Wright County Commissioner's support on this aspect. Commissioner
Potter stated that the old County Rd 37 still has a lot of traffic and stated it should remain a
county road.
Nafstad stated that both 70th Street NE, west of CSAH 19, and Kadler Avenue NE
improvements are a ways out into the future. He stated that by not including them in the
agreement it does not lessen their importance; however, this agreement is more for the short
term.
Nafstad explained that St. Michael had tabled the agreement after Albertville tabled it at the
last meeting. Otsego approved it at their meeting. Potter stated the Wright County
Transportation Board will be meeting on November 20 and the agreement would need to be
approved by both the Albertville City Council and the St. Michael City Council, so it can be
reviewed and acted upon by the Transportation Board. Nafstad stated if they were successful
in their funding applications now, they could see funds in 2018.
City Council Meeting Minutes Page 5
Regular Meeting of November 4. 2013
Motioned by Hendrickson, seconded by Sorensen, to approve the Agreement between the
Counties of Wright and Sherburne and Cities of Albertville, Otsego and St. Michael
regarding portions of County State Aid Highway 37, 70`h Street in Otsego. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
12. ADJOURN MEETING
Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 8:32 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberl A. Olson, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of November 4. 2013