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2013-12-02 CC MinutesAlbertville Smn. Town Uvkv& Mp ARV IN. ALBERTVILLE CITY COUNCIL Monday, December 2, 2013 ADOPTED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:07 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Sorensen, and Wagner Absent: Vetsch 7:00 PM Others Present: City Administrator -PWD Adam Nafstad, City Attorney Michael Couri, City Planner Alan Brixius, Finance Director Tina Lannes, City Clerk Kimberly Olson, and Roger Derham 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS - None 4. PUBLIC FORUM Roger Derham, STMA United Soccer Club, thanked the City Council and staff for their support and work that has allowed to them to create an indoor soccer practice facility for the community's youth. He especially thanked Nafstad for all his work on the renovations and the time he put into getting the building ready. Derham stated that they have been open for one month and in that month have held 150 practice sessions, seen an average of 430 youth per week providing a total of 1,720 opportunities for youth. He stated this has a huge impact on the community's youth. The City Council thanked Derham for his vision in seeing such an opportunity and for his work in bringing it about. 5. APPROVAL OF THE AGENDA Nafstad added 5964 Main Avenue NE Signage as Item H3 to the agenda. Motioned by Olson, seconded by Sorensen, to approve the agenda as amended. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent. Vetsch. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. Page 1 A. Approve the November 18, 2013 regular City Council meeting minutes as presented B. Authorize the Monday, December 2, 2013 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the Region 7W Transportation Memorandum of Understanding Hendrickson inquired if the other cities and counties have signed off on the Region 7W Memorandum of Understanding with the Metropolitan Council. Nafstad replied the City of Elk River and Wright and Sherburne Counties have signed it and it will be going to both Hanover and St. Michael for approvals within the next two weeks. Motioned by Sorensen, seconded by Olson, to approve the consent agenda as presented Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. 7. PUBLIC HEARING — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) FYCC Olson reported there is an opening for the part-time position at FYCC. Due to the opening, they will be looking at the job description and scheduling of hours. Parks Committee Sorensen reported there is a request from the Hunter's Pass Homeowner's Association for the City to take over maintenance of the Hunter's Park. Nafstad stated it is a reasonable request and is something they did with the Towne Lakes Park (now Linfield Park). Nafstad requested the association submit a formal letter to the City, so they can bring it to the Parks Committee for a formal recommendation. Sorensen stated they also began talking again of a sliding hill at Central Park. He stated the Lions are also looking for a caboose for the park. Nafstad stated he and several Lions looked at several cabooses and it will be a large undertaking to restore one, but it is an effort that is being led by the Lions. B. Finance 1). Approve the 2014 Budget and Levy Lannes stated there have been no changes since the Council approved the preliminary budget and levy in September. She stated the deadline to submit the levy to Wright County is December 15, 2013. Hendrickson asked if there have been any calls to City City Council Meeting Minutes Page 2 Regular Meeting of December 2. 2013 Hall regarding the proposed budget and levy. Lannes reported they had not. Sorensen would to see more residents at the truth and taxation hearing. Motioned by Sorensen, seconded by Hendrickson, to approve Resolution No. 2013- 045 Adopting the Property Tax Levy Collectible in 2014 and approve Resolution No. 2013 -046 adopting the 2014 Final Budget. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent. Yetsch. MOTIONDECLARED CARRIED. 2). Fee Schedule Clerk Olson stated that staff has reviewed fees set by annual resolution as well as fees included in the Subdivision and Zoning Ordinances. Some of the changes made to the fee schedule included setting a fee for fire inspections, temporary outdoor music permits, vacant properties, and food trucks. Room rental rates were consolidated to have one rate for both weekday and weekend rentals . Brixius stated the current way food trucks are licensed does not fit the unique circumstances involved with food trucks and he will be bringing this to the Planning Commission to discuss. He stated he also took a preliminary look at home occupations and found the City has many unpermitted home occupations. He will also bring this to the Planning Commission for further discussion in hopes of simplifying the permitting process. He would recommend an administratively approved permit in the amount of $30. Brixius stated that some of the escrow amounts in the Subdivision and Zoning Ordinances seemed excessive and he does not want to discourage applications for Conditional Use Permits and Plats. He added they can also invoice for any costs that exceed the escrow amount put down. Olson noted that the item labeled Variances in Ordinance 2013 -010 should be Vacations. Staff stated they would make the correction. Olson questioned why non- Albertville non - profit meeting groups should receive one free meeting room a month and he would like to see that changed. Council agreed. Motioned by Olson, seconded by Wagner, to adopt Resolution No. 2013 -047 Setting the 2014 Fees for Services and Violations Fines as amended Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Vetsch. MOTION DECLARED CARRIED. Motioned by Wagner, seconded by Hendrickson, to adopt Ordinance 2013 -010 amending Title 11 Subdivision Regulations, Section 11 -2 -7: Fees, Charges, and Expenses and Appendix A —Zoning Ordinance, Section 100.10, Fees, Charges, and Expenses of the Albertville City Code as amended. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent: Yetsch. MOTIONDECLARED CARRIED. C. City Clerk -None City Council Meeting Minutes Page 3 Regular Meeting of December 2. 2013 D. Public Works and Engineering - None E. Planning -None F. Building — None G. Legal 1). City Attorney's Report Couri reported that he spoke with Bob Vose, Kennedy & Graven, Inc., regarding the Charter franchise agreement. Vose confirmed that cable television rates have been de- regulated and the courts have found that a company like Charter has free speech rights to print what it wants on billings, so long as it is not misleading. Essentially, if Charter provided the City with the $10,000 it owes because of the franchise agreement, they could then it raise the rate for Albertville customers and label it as City of Albertville franchise fee. Couri suggested they could ask Charter for a lesser amount and hope Charter would agree not to raise the rates. Sorensen clarified that the City has received $2,000 of the $10,000 total outlined in the agreement, so the most they could receive is $8,000. Lannes stated that is correct and additional equipment to tie in and utilize the current sound system would be at least $10,000. Couri stated the City could set aside whatever funds it receives from Charter for future equipment. Sorensen and Wagner bother agreed that it is worth a try to at least receive some funds. Council directed Couri to contact Charter. H. Administration 1). City Hall Terrazzo Floor Restoration Nafstad reported they spoke with Tegrete Corporation, formerly Carlson Building Services, Inc., regarding the condition of the terrazzo floor in the front hallway of City Hall. Tegrete suggested stripping the current floor coating, grinding the terrazzo to remove all scratches and then sealing the floor. Tegrete received two bids and the low bid came in at $9,518. Nafstad stated that this process was not done at the time the building was built. Sorensen asked how long this process would last on the floors and if there were other options for the floor. Lannes reported the proposed process is a long term solution for at least 20 -30 years and will only need burnishing every 12 -16 months. She stated the other option is to strip the floor, polish it, and then reapply a wax to the floor and that would need to be done every six months for approximately $1,500 each time. Sorensen asked if the proposed process would prevent scratches and be easier to clean. Nafstad replied that because they are grinding the surface, it actually makes the floor a harder, tighter surface that is less susceptible to scratches. City Council Meeting Minutes Page 4 Regular Meeting of December 2. 2013 Council inquired where the funds will come from to pay for the restoration. Lannes replied that $4,000 will come from the current budgeted amount in capital replacement for City Hall and the remaining will come from either the general fund or capital reserves. Hendrickson stated the Council seems to be supportive of the restoration and Sorensen added that with the amount of use the building has, they have to take care of it. Nafstad stated the vendor would be able to complete the process in three days and can come in over a weekend to do the project. Motioned by Wagner, seconded by Sorensen, to approve the quote from ACT restoration in the amount of $9,518.00 to restore the terrazzo floor on the main level of City Hall. Ayes: Hendrickson, Olson, Sorensen, and Wagner. Nays: None. Absent. Vetsch. MOTION DECLARED CARRIED. 2). City Administrator's Update Nafstad reported he met with the Church of St. Albert's about the 57th Street NE project that is proposed for 2014. He stated the church is supportive of a joint project. He stated the church will be making improvements to their parking lot and entrances. The City will package and bid the church's project and the 57th Street NE project as one project. 3). 5964 Main Avenue NE Request for Signage Nafstad inquired if Council would be opposed to allowing the Soccer Club to install signage on the City's building to help identify their location. The Council stated it would like to see signage on the building and directed staff to move forward with the sign review and approval process. 10. ANNOUNCEMENTS and /or UPCOMING MEETINGS December 9 STMA Ice Arena Board, 6:00 p.m. December 10 Planning Commission, 7:00 p.m. December 12 Joyce Flury Retirement Party, 3:00 — 7:00 p.m. Senior Center, Program at 5:00 p.m. December 16 City Council, 7:00 p.m. December 23 Joint Powers Water Board, 6:30 p.m. December 24 City Offices Close at 12:00 Noon December 25 City Offices Closed January 1 City Offices Closed January 6 City Council, 7:00 p.m. January 13 STMA Ice Arena Board, 6:00 p.m. January 14 Planning Commission, 7:00 p.m. January 20 Martin Luther King, Jr. Day, City Offices Closed January 21 City Council, 7:00 p.m. January 27 Joint Powers Water Board, 6:30 p.m. City Council Meeting Minutes Page 5 Regular Meeting of December 2. 2013 11. ADJOURN MEETING Motioned by Wagner, seconded by Hendrickson, to adjourn the meeting at 9:10 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, t r Kimberly A. son, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of December 2. 2013