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2014-03-03 CC MinutesNlbertvillc Small Town Living. Big City Ws. ALBERTVILLE CITY COUNCIL March 3, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, Fire Chief Tate Mills, Captain Joshua Eull, Firefighter Matt Minette, Firefighter Darrick Asleson, Scott Pierson, Andy Swanson, Tom Berning, Ron Arleson, and Sergeant Eric Kunkel 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS A. Fire Service Awards The Albertville Fire Department and the City of Albertville recognized the following for their years of service to the Fire Department and Fire Chief Tate Mills presented them with Certificates of Recognition: Firefighter Matt Minette — 5 years Firefighter Darrick Asleson — 10 years Captain Josh Eull — 10 years Firefighter Matt Weber — 10 years In addition, special mention was given to those with over 20 years of service: Captain Bill Valerius — 24 years Firefighter Brian Wulff — 28 years Firefighter Albert Barthel — 32 years The Top Caller Award was given to Captain Josh Eull for responding to the most fire and rescue calls during 2013. Page 1 The Paul Heinen Above and Beyond Award is given to a firefighter who has shown personal sacrifice and dedication to the Department by going above and beyond their regular duties. This award was also presented to Captain Josh Eull. B. Certificate of Achievement in Excellence in Financial Reporting Nafstad reported that Finance Director Lannes has once again received an award of Financial Reporting Achievement for the 2012 Comprehensive Annual Financial Report (CAFR). This achievement is a significant accomplishment for staff. Lannes stated the City has received this award for the last five years and that only 10-11% of member cities in the Governmental Finance Officers Association receive the award. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Wagner placed STMA Ice Rates as H2 under Administration. Motioned by Wagner, seconded by Hendrickson, to approve the Amended Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. C. Approve the February 18, 2014 regular City Council meeting minutes as presented D. Authorize the Monday, March 3, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve a One -Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry F. Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $8,981.07 Sorensen asked that the City Council minutes of the February 18, 2014 meeting be approved by a separate motion as he would like to abstain from the vote due to his absence from the meeting. Motioned by Hendrickson, seconded by Vetsch, to approve the February 18, 2014 City Council meeting minutes as presented. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. None. Abstain: Sorensen. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of March 3, 2014 Motioned by Sorensen, seconded by Olson, to approve the amended Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Snowmobile Complaints Nafstad reported the City had received a complaint regarding snowmobile traffic along 70�Street NE in the Towne Lakes neighborhood. He has invited members of the Foxtailers Snowmobiling Club and the Wright County Sheriff's Department to the meeting to help facilitate discussion. Sergeant Kunkel reported there have been sporadic snowmobile complaints across the City. There have been no snowmobile accidents this season. Kunkel reported the complaints have been about trespassing rather than speed. Nafstad reviewed the provisions in the City Code relating to snowmobiles, but indicated the Code does not address snowmobiles in ditches. He stated the City does not own the north half of 70th Street NE and therefore, cannot regulate that snowmobilers operate in the far right -side lane while heading west down 70th Street NE. However, the road is slated to be turned back to Wright County in 2015. Sorensen would like to hear from the individual that issued the complaint. Hendrickson was not in favor of changing the snowmobile ordinance. Berning, Foxtailers Snowmobile Club, felt this may only be one individual rather than cut through traffic in the neighborhood. Nafstad stated they have a limited number of patrol hours with the Sheriff's Department, so he is cautious of adding heightened enforcement and patrols in the neighborhood. Nafstad stated the County will take over 70th Street NE in 2015, so there may be a few months where the City may want to address snowmobiles in the ditch along 701h Street NE and that would require a minor amendment to the existing code. Wagner stated he could support that so long as it is a minimal cost to staff. Vetsch and Kunkel felt it could provide more clarification for the Sheriff's Department when they receive these types of complaints. Sorensen stated that training and marketing can go a long way towards educating snowmobilers to remain off of private property. Vetsch stated that he did not want to ban snowmobiles in the City. Swanson, Foxtailers Snowmobile Club, thanked the Council for keeping them informed. Wagner complimented the Foxtailers on keeping the trails well groomed. City Council Meeting Minutes Page 3 Regular Meeting of March 3, 2014 2). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) Albertville Otsego Fire Board Mills reported they discussed applying for a grant to purchase a device for victims in cardiac arrest and this could be partially funded with a donation by the Albertville Lions. This device is carried in many ambulances and would be beneficial for first responders. Lannes stated the remainder would be paid for by capital reserves. Mills stated the grant is due by April 1, 2014. Sorensen stated that they are also beginning to discuss long range planning for the Department. Nafstad said they will need to look at equipment, succession planning, and staffing for the future and suggested a future Council workshop. Sorensen inquired about the reserve hiring process. Mills stated that they are looking to hire three (3) reserves. They received only twelve (12) applications and one (1) was from Otsego. B. City Clerk 1). " A Knight to Remember" Fundraising Event and Liquor Sales Clerk Olson reported the STMA Youth Hockey Association annually holds their "Knight to Remember" event to help fundraise for a second sheet of ice and for hockey opportunities for youth. This year The Millside Tavern expressed interest in serving the alcohol for the event. Olson stated that generally a caterer's permit is required to serve liquor off the premises of an establishment with an on -sale intoxicating liquor license, but The Millside Tavern does not hold a caterer's permit. However, staff found a provision that would allow an establishment with that license that is located in the City, or an adjacent City, to serve at a City owned sports facility. Olson stated that in consultation with the City Attorney, it appears the City meets the statutory requirements to grant that permission and the statute does not require the City to be the whole owner of the facility. Couri recommended the licensee list the STMA Ice Arena and City of Albertville both as an additional insured on the insurance policy and said that is fairly easy to accomplish. Sorensen requested that this item be placed on the STMA Ice Arena Board agenda for next week as the event will take place on school property. Motioned by Sorensen, seconded by Hendrickson, to authorize intoxicating liquor retail sales at the STMA Ice Arena by The Millside Tavern for "A Knight to Remember" fundraiser to be held on March 22, 2014 contingent upon receipt of proof of general and liquor liability insurance listing both the STMA Ice Arena and the City of Albertville as an additional insured. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of March 3, 2014 2). Voting Precinct(s) Clerk Olson reported that staff identified the need for additional equipment purchase or the addition of another polling location for the next election cycle. Funds have been set aside since 2010 for either option. She reported the issues staff faced during the 2012 election with congestion, parking, capacity of the room and halls. Clerk Olson reported that Albertville has one of the largest precincts in Wright County as well as surrounding counties. At a previous meeting, Council had requested all possible options be reviewed and Clerk Olson replied those would include moving the precinct to a bigger facility, splitting the current precinct into two or keeping the precinct at City Hall. Clerk Olson stated that regardless of the option that Council chooses, staff will need to purchase or lease additional equipment and voting booths to better advance the flow of voters through the precinct(s). She stated funds have been put into capital to help with those costs. She reviewed the legal requirements the City has if the polling location or boundaries are changed. She stated that it is a policy issue for the Council to determine the size and location of its polling location(s). Vetsch wants to ensure that voting is a good experience for voters. Clerk Olson stated she would like to focus on election judge recruitment regardless of Council's decision on the precinct (s). Lannes reported she had worked the 2010 election and experienced the same problems that occurred in 2012. She and Couri stated their concern regarding fire safety. Sorensen felt that the 2012 election was an unprecedented in the amount of voters that turned out. Sorensen would like to see the precinct moved to STMA Middle School West rather than splitting the current precinct. He was concerned there may be some confusion on Election Day if the precinct were split and mentioned that residents have voted at that location before. Hendrickson agreed and would like to see how this works out over the next two election cycles. Wagner felt that Albertville is very unique as it is only four square miles in size and didn't think it warranted two polling locations so close to each other. Sorensen agreed with Wagner. Hendrickson suggested Resolution 2014-008 be amended to designate the new polling location as STMA Middle School West. Motioned by Hendrickson, seconded by Sorensen, to adopt the amended Resolution No. 2014-008 designating the new polling location for the City of Albertville as STMA Middle School West, 11343 50 Street NE. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of March 3, 2014 C. Finance -None D. Planning/Zoning -None E. Public Works and Engineering — None F. Building —None G. Legal 1). City Attorney Report There were no comments on the report. 2). Tax Forfeited Lots in Prairie Run Couri reported that 15 detached townhome lots, 2 cul-de-sac lots, and a commercial lot have gone tax forfeit in the Prairie Run development. The City has the opportunity to purchase these lots before they are offered to the public for sale at auction. These lots have significant outstanding special assessments and staff believes that if they go to public auction and the City re -imposes the assessments, the properties will go back into forfeiture for another five years. If the City purchases the lots, they may have the lots for eight years before paying taxes on them. The City has received calls on the two cul-de-sac lots and believes these will sell quickly. The City also owns 10 other lots in the Prairie Run development and staff is suggesting the City purchase the 15 detached townhome lots from the County and market all 25 lots to a developer within the next few years. Staff has had discussions with Wright County and believes they can purchase the lots for a nominal fee. Staff does not recommend purchase of the commercial lot. Hendrickson thought some of the lots had been re -drawn. Nafstad reported they had done that with the 10 lots the City owns and they could possibly do the same for these lots. Olson stated that he wanted to be sure there was some flexibility where lots could possibly be combined. Couri suggested the lots could be re -platted for that, but cautioned they should only do so if they have a purchase agreement with a developer. Hendrickson wanted to be sure any approaching developers keep an open mind and think outside the box for these lots. Nafstad stated there is a wetland lot in Albert Villas and the County would deed the property to the City for a public purchase and at no cost. Motioned by Wagner, seconded by Hendrickson, to adopt Resolution No. 2014- 009 requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONED DECLARED CARRIED. Motioned by Hendrickson, seconded by Wagner, to inform the County of the City of Albertville's intent to purchase PID No. 101-081-000010 for a public purpose. City Council Meeting Minutes Page 6 Regular Meeting of March 3, 2014 Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. H. Administration 1). STMA Ice Arena Dehumidification Award Nafstad reported that bids were received and opened for the dehumidification and insulation improvements for the STMA Ice Arena and they came in higher than anticipated. Bids were sent out in packages and with the cost of professional service, the project bids came in just under $700,000 with no contingency. The anticipated cost was $545,000 with professional services. The Architect is recommending that the STMA Ice Arena Board move forward with the dehumidification bid and then revise the plans and re -bid the insulation package. Nafstad stated the dehumidification will certainly help in the Arena; however, he does not anticipate the project can be completed under the $545,000 mark. Albertville would fund its portion through an Interfund Loan and if each entity must contribute more than the $145,000, the City would have to budget for more capital and pay back the loan for a longer period of time. Nafstad stated the motion before the Council is contingent upon the STMA Ice Arena Board approval and an execution of a revised Agreement Governing Repairs to the Joint Powers Ice Arena. Hendrickson stated that she would like to attend the upcoming STMA Ice Arena Board meeting on March 10, 2014 and Clerk Olson replied she would post a notice of a quorum for that time, date, and location since Sorensen and Wagner would also be present. Motioned by Wagner, seconded by Olson, to (1) Accept the low bid of Weidner's Mechanical, said "Low Bidder" in the amount S224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and (2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling SI5,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and (3) Reject the single bid received for insulation work (Bid Category #2.) Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 7 Regular Meeting of March 3, 2014 2). STMA Ice Arena Rates Wagner stated the Arena Board will be discussing ice time rate increases and he would like Council input to bring to the Board. Hendrickson and Vetsch were not in favor of raising rates. Olson stated that if more could be funded by the three entities, they may not need to raise rates. Sorensen stated that if they do raise rates, he would not be in favor of an increase above $5. Sorensen stated that if rates are not raised, they will need to contribute more than the $10,000 to depreciation they have just recently started doing. Lannes stated that they could add additional $5,000-$10,000 to depreciation per year per entity. She stated the building is getting older and there are maintenance items that are needed. Council directed Wagner and Sorensen to report to the STMA Ice Arena Board that Albertville is not in favor of raising rates with the suggestion the entities fund additional depreciation. 3). City Administrator's Update Nafstad reported they have received multiple requests to include flyers and/or information in the paper and electronic utility bills. Past practice has been to include FYCC, Senior Center, Lions Club, and citywide events. Couri cautioned about private advertisements and once the City opens to commercial advertisements, the City may not be able to exclude certain companies or content. Nafstad stated they would continue to do as they have been unless otherwise directed. Nafstad stated the Public Works Department has done a terrific job with snow removal this season. Nafstad updated the Council on a Transportation Town Hall meeting with Senator Kiffineyer on March 4, 2014. He also mentioned Transportation Day at the Capital and the WCEDP Annual State of the Cities events that are both on March 13, 2014. Nafstad stated that March 31 is a fifth Monday and a Joint Meeting with the City of St. Michael and the STMA School Board is set for March 31 at the STMA Middle School West Media Center at 6:00 p.m. 10. ANNOUNCEMENTS and/or UPCOMING MEETINGS March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:00 p.m. March 31 Joint Meeting with St. Michael and STMA School Board, 6:00 p.m. STMA Middle School West Media Center April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. City Council Meeting Minutes Page 8 Regular Meeting of March 3, 2014 April 23 Local Board of Appeal & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Wagner, seconded by Olson, to adjourn the meeting at 9:25 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of March 3, 2014 Nlbertvillc Small Town Living. Big City Ws. ALBERTVILLE CITY COUNCIL March 3, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, Fire Chief Tate Mills, Captain Joshua Eull, Firefighter Matt Minette, Firefighter Darrick Asleson, Scott Pierson, Andy Swanson, Tom Berning, Ron Arleson, and Sergeant Eric Kunkel 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS A. Fire Service Awards The Albertville Fire Department and the City of Albertville recognized the following for their years of service to the Fire Department and Fire Chief Tate Mills presented them with Certificates of Recognition: Firefighter Matt Minette — 5 years Firefighter Darrick Asleson — 10 years Captain Josh Eull — 10 years Firefighter Matt Weber — 10 years In addition, special mention was given to those with over 20 years of service: Captain Bill Valerius — 24 years Firefighter Brian Wulff — 28 years Firefighter Albert Barthel — 32 years The Top Caller Award was given to Captain Josh Eull for responding to the most fire and rescue calls during 2013. Page 1 The Paul Heinen Above and Beyond Award is given to a firefighter who has shown personal sacrifice and dedication to the Department by going above and beyond their regular duties. This award was also presented to Captain Josh Eull. B. Certificate of Achievement in Excellence in Financial Reporting Nafstad reported that Finance Director Lannes has once again received an award of Financial Reporting Achievement for the 2012 Comprehensive Annual Financial Report (CAFR). This achievement is a significant accomplishment for staff. Lannes stated the City has received this award for the last five years and that only 10-11% of member cities in the Governmental Finance Officers Association receive the award. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Wagner placed STMA Ice Rates as H2 under Administration. Motioned by Wagner, seconded by Hendrickson, to approve the Amended Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. C. Approve the February 18, 2014 regular City Council meeting minutes as presented D. Authorize the Monday, March 3, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve a One -Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry F. Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $8,981.07 Sorensen asked that the City Council minutes of the February 18, 2014 meeting be approved by a separate motion as he would like to abstain from the vote due to his absence from the meeting. Motioned by Hendrickson, seconded by Vetsch, to approve the February 18, 2014 City Council meeting minutes as presented. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. None. Abstain: Sorensen. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of March 3, 2014 Motioned by Sorensen, seconded by Olson, to approve the amended Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Snowmobile Complaints Nafstad reported the City had received a complaint regarding snowmobile traffic along 70�Street NE in the Towne Lakes neighborhood. He has invited members of the Foxtailers Snowmobiling Club and the Wright County Sheriff's Department to the meeting to help facilitate discussion. Sergeant Kunkel reported there have been sporadic snowmobile complaints across the City. There have been no snowmobile accidents this season. Kunkel reported the complaints have been about trespassing rather than speed. Nafstad reviewed the provisions in the City Code relating to snowmobiles, but indicated the Code does not address snowmobiles in ditches. He stated the City does not own the north half of 70th Street NE and therefore, cannot regulate that snowmobilers operate in the far right -side lane while heading west down 70th Street NE. However, the road is slated to be turned back to Wright County in 2015. Sorensen would like to hear from the individual that issued the complaint. Hendrickson was not in favor of changing the snowmobile ordinance. Berning, Foxtailers Snowmobile Club, felt this may only be one individual rather than cut through traffic in the neighborhood. Nafstad stated they have a limited number of patrol hours with the Sheriff's Department, so he is cautious of adding heightened enforcement and patrols in the neighborhood. Nafstad stated the County will take over 70th Street NE in 2015, so there may be a few months where the City may want to address snowmobiles in the ditch along 701h Street NE and that would require a minor amendment to the existing code. Wagner stated he could support that so long as it is a minimal cost to staff. Vetsch and Kunkel felt it could provide more clarification for the Sheriff's Department when they receive these types of complaints. Sorensen stated that training and marketing can go a long way towards educating snowmobilers to remain off of private property. Vetsch stated that he did not want to ban snowmobiles in the City. Swanson, Foxtailers Snowmobile Club, thanked the Council for keeping them informed. Wagner complimented the Foxtailers on keeping the trails well groomed. City Council Meeting Minutes Page 3 Regular Meeting of March 3, 2014 2). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) Albertville Otsego Fire Board Mills reported they discussed applying for a grant to purchase a device for victims in cardiac arrest and this could be partially funded with a donation by the Albertville Lions. This device is carried in many ambulances and would be beneficial for first responders. Lannes stated the remainder would be paid for by capital reserves. Mills stated the grant is due by April 1, 2014. Sorensen stated that they are also beginning to discuss long range planning for the Department. Nafstad said they will need to look at equipment, succession planning, and staffing for the future and suggested a future Council workshop. Sorensen inquired about the reserve hiring process. Mills stated that they are looking to hire three (3) reserves. They received only twelve (12) applications and one (1) was from Otsego. B. City Clerk 1). " A Knight to Remember" Fundraising Event and Liquor Sales Clerk Olson reported the STMA Youth Hockey Association annually holds their "Knight to Remember" event to help fundraise for a second sheet of ice and for hockey opportunities for youth. This year The Millside Tavern expressed interest in serving the alcohol for the event. Olson stated that generally a caterer's permit is required to serve liquor off the premises of an establishment with an on -sale intoxicating liquor license, but The Millside Tavern does not hold a caterer's permit. However, staff found a provision that would allow an establishment with that license that is located in the City, or an adjacent City, to serve at a City owned sports facility. Olson stated that in consultation with the City Attorney, it appears the City meets the statutory requirements to grant that permission and the statute does not require the City to be the whole owner of the facility. Couri recommended the licensee list the STMA Ice Arena and City of Albertville both as an additional insured on the insurance policy and said that is fairly easy to accomplish. Sorensen requested that this item be placed on the STMA Ice Arena Board agenda for next week as the event will take place on school property. Motioned by Sorensen, seconded by Hendrickson, to authorize intoxicating liquor retail sales at the STMA Ice Arena by The Millside Tavern for "A Knight to Remember" fundraiser to be held on March 22, 2014 contingent upon receipt of proof of general and liquor liability insurance listing both the STMA Ice Arena and the City of Albertville as an additional insured. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of March 3, 2014 2). Voting Precinct(s) Clerk Olson reported that staff identified the need for additional equipment purchase or the addition of another polling location for the next election cycle. Funds have been set aside since 2010 for either option. She reported the issues staff faced during the 2012 election with congestion, parking, capacity of the room and halls. Clerk Olson reported that Albertville has one of the largest precincts in Wright County as well as surrounding counties. At a previous meeting, Council had requested all possible options be reviewed and Clerk Olson replied those would include moving the precinct to a bigger facility, splitting the current precinct into two or keeping the precinct at City Hall. Clerk Olson stated that regardless of the option that Council chooses, staff will need to purchase or lease additional equipment and voting booths to better advance the flow of voters through the precinct(s). She stated funds have been put into capital to help with those costs. She reviewed the legal requirements the City has if the polling location or boundaries are changed. She stated that it is a policy issue for the Council to determine the size and location of its polling location(s). Vetsch wants to ensure that voting is a good experience for voters. Clerk Olson stated she would like to focus on election judge recruitment regardless of Council's decision on the precinct (s). Lannes reported she had worked the 2010 election and experienced the same problems that occurred in 2012. She and Couri stated their concern regarding fire safety. Sorensen felt that the 2012 election was an unprecedented in the amount of voters that turned out. Sorensen would like to see the precinct moved to STMA Middle School West rather than splitting the current precinct. He was concerned there may be some confusion on Election Day if the precinct were split and mentioned that residents have voted at that location before. Hendrickson agreed and would like to see how this works out over the next two election cycles. Wagner felt that Albertville is very unique as it is only four square miles in size and didn't think it warranted two polling locations so close to each other. Sorensen agreed with Wagner. Hendrickson suggested Resolution 2014-008 be amended to designate the new polling location as STMA Middle School West. Motioned by Hendrickson, seconded by Sorensen, to adopt the amended Resolution No. 2014-008 designating the new polling location for the City of Albertville as STMA Middle School West, 11343 50 Street NE. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of March 3, 2014 C. Finance -None D. Planning/Zoning -None E. Public Works and Engineering — None F. Building —None G. Legal 1). City Attorney Report There were no comments on the report. 2). Tax Forfeited Lots in Prairie Run Couri reported that 15 detached townhome lots, 2 cul-de-sac lots, and a commercial lot have gone tax forfeit in the Prairie Run development. The City has the opportunity to purchase these lots before they are offered to the public for sale at auction. These lots have significant outstanding special assessments and staff believes that if they go to public auction and the City re -imposes the assessments, the properties will go back into forfeiture for another five years. If the City purchases the lots, they may have the lots for eight years before paying taxes on them. The City has received calls on the two cul-de-sac lots and believes these will sell quickly. The City also owns 10 other lots in the Prairie Run development and staff is suggesting the City purchase the 15 detached townhome lots from the County and market all 25 lots to a developer within the next few years. Staff has had discussions with Wright County and believes they can purchase the lots for a nominal fee. Staff does not recommend purchase of the commercial lot. Hendrickson thought some of the lots had been re -drawn. Nafstad reported they had done that with the 10 lots the City owns and they could possibly do the same for these lots. Olson stated that he wanted to be sure there was some flexibility where lots could possibly be combined. Couri suggested the lots could be re -platted for that, but cautioned they should only do so if they have a purchase agreement with a developer. Hendrickson wanted to be sure any approaching developers keep an open mind and think outside the box for these lots. Nafstad stated there is a wetland lot in Albert Villas and the County would deed the property to the City for a public purchase and at no cost. Motioned by Wagner, seconded by Hendrickson, to adopt Resolution No. 2014- 009 requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONED DECLARED CARRIED. Motioned by Hendrickson, seconded by Wagner, to inform the County of the City of Albertville's intent to purchase PID No. 101-081-000010 for a public purpose. City Council Meeting Minutes Page 6 Regular Meeting of March 3, 2014 Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. H. Administration 1). STMA Ice Arena Dehumidification Award Nafstad reported that bids were received and opened for the dehumidification and insulation improvements for the STMA Ice Arena and they came in higher than anticipated. Bids were sent out in packages and with the cost of professional service, the project bids came in just under $700,000 with no contingency. The anticipated cost was $545,000 with professional services. The Architect is recommending that the STMA Ice Arena Board move forward with the dehumidification bid and then revise the plans and re -bid the insulation package. Nafstad stated the dehumidification will certainly help in the Arena; however, he does not anticipate the project can be completed under the $545,000 mark. Albertville would fund its portion through an Interfund Loan and if each entity must contribute more than the $145,000, the City would have to budget for more capital and pay back the loan for a longer period of time. Nafstad stated the motion before the Council is contingent upon the STMA Ice Arena Board approval and an execution of a revised Agreement Governing Repairs to the Joint Powers Ice Arena. Hendrickson stated that she would like to attend the upcoming STMA Ice Arena Board meeting on March 10, 2014 and Clerk Olson replied she would post a notice of a quorum for that time, date, and location since Sorensen and Wagner would also be present. Motioned by Wagner, seconded by Olson, to (1) Accept the low bid of Weidner's Mechanical, said "Low Bidder" in the amount S224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and (2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling SI5,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and (3) Reject the single bid received for insulation work (Bid Category #2.) Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 7 Regular Meeting of March 3, 2014 2). STMA Ice Arena Rates Wagner stated the Arena Board will be discussing ice time rate increases and he would like Council input to bring to the Board. Hendrickson and Vetsch were not in favor of raising rates. Olson stated that if more could be funded by the three entities, they may not need to raise rates. Sorensen stated that if they do raise rates, he would not be in favor of an increase above $5. Sorensen stated that if rates are not raised, they will need to contribute more than the $10,000 to depreciation they have just recently started doing. Lannes stated that they could add additional $5,000-$10,000 to depreciation per year per entity. She stated the building is getting older and there are maintenance items that are needed. Council directed Wagner and Sorensen to report to the STMA Ice Arena Board that Albertville is not in favor of raising rates with the suggestion the entities fund additional depreciation. 3). City Administrator's Update Nafstad reported they have received multiple requests to include flyers and/or information in the paper and electronic utility bills. Past practice has been to include FYCC, Senior Center, Lions Club, and citywide events. Couri cautioned about private advertisements and once the City opens to commercial advertisements, the City may not be able to exclude certain companies or content. Nafstad stated they would continue to do as they have been unless otherwise directed. Nafstad stated the Public Works Department has done a terrific job with snow removal this season. Nafstad updated the Council on a Transportation Town Hall meeting with Senator Kiffineyer on March 4, 2014. He also mentioned Transportation Day at the Capital and the WCEDP Annual State of the Cities events that are both on March 13, 2014. Nafstad stated that March 31 is a fifth Monday and a Joint Meeting with the City of St. Michael and the STMA School Board is set for March 31 at the STMA Middle School West Media Center at 6:00 p.m. 10. ANNOUNCEMENTS and/or UPCOMING MEETINGS March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:00 p.m. March 31 Joint Meeting with St. Michael and STMA School Board, 6:00 p.m. STMA Middle School West Media Center April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. City Council Meeting Minutes Page 8 Regular Meeting of March 3, 2014 April 23 Local Board of Appeal & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Wagner, seconded by Olson, to adjourn the meeting at 9:25 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of March 3, 2014 Nlbertvillc Small Town Living. Big City Ws. ALBERTVILLE CITY COUNCIL March 3, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, Fire Chief Tate Mills, Captain Joshua Eull, Firefighter Matt Minette, Firefighter Darrick Asleson, Scott Pierson, Andy Swanson, Tom Berning, Ron Arleson, and Sergeant Eric Kunkel 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS A. Fire Service Awards The Albertville Fire Department and the City of Albertville recognized the following for their years of service to the Fire Department and Fire Chief Tate Mills presented them with Certificates of Recognition: Firefighter Matt Minette — 5 years Firefighter Darrick Asleson — 10 years Captain Josh Eull — 10 years Firefighter Matt Weber — 10 years In addition, special mention was given to those with over 20 years of service: Captain Bill Valerius — 24 years Firefighter Brian Wulff — 28 years Firefighter Albert Barthel — 32 years The Top Caller Award was given to Captain Josh Eull for responding to the most fire and rescue calls during 2013. Page 1 The Paul Heinen Above and Beyond Award is given to a firefighter who has shown personal sacrifice and dedication to the Department by going above and beyond their regular duties. This award was also presented to Captain Josh Eull. B. Certificate of Achievement in Excellence in Financial Reporting Nafstad reported that Finance Director Lannes has once again received an award of Financial Reporting Achievement for the 2012 Comprehensive Annual Financial Report (CAFR). This achievement is a significant accomplishment for staff. Lannes stated the City has received this award for the last five years and that only 10-11% of member cities in the Governmental Finance Officers Association receive the award. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Wagner placed STMA Ice Rates as H2 under Administration. Motioned by Wagner, seconded by Hendrickson, to approve the Amended Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. C. Approve the February 18, 2014 regular City Council meeting minutes as presented D. Authorize the Monday, March 3, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve a One -Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry F. Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $8,981.07 Sorensen asked that the City Council minutes of the February 18, 2014 meeting be approved by a separate motion as he would like to abstain from the vote due to his absence from the meeting. Motioned by Hendrickson, seconded by Vetsch, to approve the February 18, 2014 City Council meeting minutes as presented. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. None. Abstain: Sorensen. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of March 3, 2014 Motioned by Sorensen, seconded by Olson, to approve the amended Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Snowmobile Complaints Nafstad reported the City had received a complaint regarding snowmobile traffic along 70�Street NE in the Towne Lakes neighborhood. He has invited members of the Foxtailers Snowmobiling Club and the Wright County Sheriff's Department to the meeting to help facilitate discussion. Sergeant Kunkel reported there have been sporadic snowmobile complaints across the City. There have been no snowmobile accidents this season. Kunkel reported the complaints have been about trespassing rather than speed. Nafstad reviewed the provisions in the City Code relating to snowmobiles, but indicated the Code does not address snowmobiles in ditches. He stated the City does not own the north half of 70th Street NE and therefore, cannot regulate that snowmobilers operate in the far right -side lane while heading west down 70th Street NE. However, the road is slated to be turned back to Wright County in 2015. Sorensen would like to hear from the individual that issued the complaint. Hendrickson was not in favor of changing the snowmobile ordinance. Berning, Foxtailers Snowmobile Club, felt this may only be one individual rather than cut through traffic in the neighborhood. Nafstad stated they have a limited number of patrol hours with the Sheriff's Department, so he is cautious of adding heightened enforcement and patrols in the neighborhood. Nafstad stated the County will take over 70th Street NE in 2015, so there may be a few months where the City may want to address snowmobiles in the ditch along 701h Street NE and that would require a minor amendment to the existing code. Wagner stated he could support that so long as it is a minimal cost to staff. Vetsch and Kunkel felt it could provide more clarification for the Sheriff's Department when they receive these types of complaints. Sorensen stated that training and marketing can go a long way towards educating snowmobilers to remain off of private property. Vetsch stated that he did not want to ban snowmobiles in the City. Swanson, Foxtailers Snowmobile Club, thanked the Council for keeping them informed. Wagner complimented the Foxtailers on keeping the trails well groomed. City Council Meeting Minutes Page 3 Regular Meeting of March 3, 2014 2). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) Albertville Otsego Fire Board Mills reported they discussed applying for a grant to purchase a device for victims in cardiac arrest and this could be partially funded with a donation by the Albertville Lions. This device is carried in many ambulances and would be beneficial for first responders. Lannes stated the remainder would be paid for by capital reserves. Mills stated the grant is due by April 1, 2014. Sorensen stated that they are also beginning to discuss long range planning for the Department. Nafstad said they will need to look at equipment, succession planning, and staffing for the future and suggested a future Council workshop. Sorensen inquired about the reserve hiring process. Mills stated that they are looking to hire three (3) reserves. They received only twelve (12) applications and one (1) was from Otsego. B. City Clerk 1). " A Knight to Remember" Fundraising Event and Liquor Sales Clerk Olson reported the STMA Youth Hockey Association annually holds their "Knight to Remember" event to help fundraise for a second sheet of ice and for hockey opportunities for youth. This year The Millside Tavern expressed interest in serving the alcohol for the event. Olson stated that generally a caterer's permit is required to serve liquor off the premises of an establishment with an on -sale intoxicating liquor license, but The Millside Tavern does not hold a caterer's permit. However, staff found a provision that would allow an establishment with that license that is located in the City, or an adjacent City, to serve at a City owned sports facility. Olson stated that in consultation with the City Attorney, it appears the City meets the statutory requirements to grant that permission and the statute does not require the City to be the whole owner of the facility. Couri recommended the licensee list the STMA Ice Arena and City of Albertville both as an additional insured on the insurance policy and said that is fairly easy to accomplish. Sorensen requested that this item be placed on the STMA Ice Arena Board agenda for next week as the event will take place on school property. Motioned by Sorensen, seconded by Hendrickson, to authorize intoxicating liquor retail sales at the STMA Ice Arena by The Millside Tavern for "A Knight to Remember" fundraiser to be held on March 22, 2014 contingent upon receipt of proof of general and liquor liability insurance listing both the STMA Ice Arena and the City of Albertville as an additional insured. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of March 3, 2014 2). Voting Precinct(s) Clerk Olson reported that staff identified the need for additional equipment purchase or the addition of another polling location for the next election cycle. Funds have been set aside since 2010 for either option. She reported the issues staff faced during the 2012 election with congestion, parking, capacity of the room and halls. Clerk Olson reported that Albertville has one of the largest precincts in Wright County as well as surrounding counties. At a previous meeting, Council had requested all possible options be reviewed and Clerk Olson replied those would include moving the precinct to a bigger facility, splitting the current precinct into two or keeping the precinct at City Hall. Clerk Olson stated that regardless of the option that Council chooses, staff will need to purchase or lease additional equipment and voting booths to better advance the flow of voters through the precinct(s). She stated funds have been put into capital to help with those costs. She reviewed the legal requirements the City has if the polling location or boundaries are changed. She stated that it is a policy issue for the Council to determine the size and location of its polling location(s). Vetsch wants to ensure that voting is a good experience for voters. Clerk Olson stated she would like to focus on election judge recruitment regardless of Council's decision on the precinct (s). Lannes reported she had worked the 2010 election and experienced the same problems that occurred in 2012. She and Couri stated their concern regarding fire safety. Sorensen felt that the 2012 election was an unprecedented in the amount of voters that turned out. Sorensen would like to see the precinct moved to STMA Middle School West rather than splitting the current precinct. He was concerned there may be some confusion on Election Day if the precinct were split and mentioned that residents have voted at that location before. Hendrickson agreed and would like to see how this works out over the next two election cycles. Wagner felt that Albertville is very unique as it is only four square miles in size and didn't think it warranted two polling locations so close to each other. Sorensen agreed with Wagner. Hendrickson suggested Resolution 2014-008 be amended to designate the new polling location as STMA Middle School West. Motioned by Hendrickson, seconded by Sorensen, to adopt the amended Resolution No. 2014-008 designating the new polling location for the City of Albertville as STMA Middle School West, 11343 50 Street NE. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of March 3, 2014 C. Finance -None D. Planning/Zoning -None E. Public Works and Engineering — None F. Building —None G. Legal 1). City Attorney Report There were no comments on the report. 2). Tax Forfeited Lots in Prairie Run Couri reported that 15 detached townhome lots, 2 cul-de-sac lots, and a commercial lot have gone tax forfeit in the Prairie Run development. The City has the opportunity to purchase these lots before they are offered to the public for sale at auction. These lots have significant outstanding special assessments and staff believes that if they go to public auction and the City re -imposes the assessments, the properties will go back into forfeiture for another five years. If the City purchases the lots, they may have the lots for eight years before paying taxes on them. The City has received calls on the two cul-de-sac lots and believes these will sell quickly. The City also owns 10 other lots in the Prairie Run development and staff is suggesting the City purchase the 15 detached townhome lots from the County and market all 25 lots to a developer within the next few years. Staff has had discussions with Wright County and believes they can purchase the lots for a nominal fee. Staff does not recommend purchase of the commercial lot. Hendrickson thought some of the lots had been re -drawn. Nafstad reported they had done that with the 10 lots the City owns and they could possibly do the same for these lots. Olson stated that he wanted to be sure there was some flexibility where lots could possibly be combined. Couri suggested the lots could be re -platted for that, but cautioned they should only do so if they have a purchase agreement with a developer. Hendrickson wanted to be sure any approaching developers keep an open mind and think outside the box for these lots. Nafstad stated there is a wetland lot in Albert Villas and the County would deed the property to the City for a public purchase and at no cost. Motioned by Wagner, seconded by Hendrickson, to adopt Resolution No. 2014- 009 requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONED DECLARED CARRIED. Motioned by Hendrickson, seconded by Wagner, to inform the County of the City of Albertville's intent to purchase PID No. 101-081-000010 for a public purpose. City Council Meeting Minutes Page 6 Regular Meeting of March 3, 2014 Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. H. Administration 1). STMA Ice Arena Dehumidification Award Nafstad reported that bids were received and opened for the dehumidification and insulation improvements for the STMA Ice Arena and they came in higher than anticipated. Bids were sent out in packages and with the cost of professional service, the project bids came in just under $700,000 with no contingency. The anticipated cost was $545,000 with professional services. The Architect is recommending that the STMA Ice Arena Board move forward with the dehumidification bid and then revise the plans and re -bid the insulation package. Nafstad stated the dehumidification will certainly help in the Arena; however, he does not anticipate the project can be completed under the $545,000 mark. Albertville would fund its portion through an Interfund Loan and if each entity must contribute more than the $145,000, the City would have to budget for more capital and pay back the loan for a longer period of time. Nafstad stated the motion before the Council is contingent upon the STMA Ice Arena Board approval and an execution of a revised Agreement Governing Repairs to the Joint Powers Ice Arena. Hendrickson stated that she would like to attend the upcoming STMA Ice Arena Board meeting on March 10, 2014 and Clerk Olson replied she would post a notice of a quorum for that time, date, and location since Sorensen and Wagner would also be present. Motioned by Wagner, seconded by Olson, to (1) Accept the low bid of Weidner's Mechanical, said "Low Bidder" in the amount S224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and (2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling SI5,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and (3) Reject the single bid received for insulation work (Bid Category #2.) Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 7 Regular Meeting of March 3, 2014 2). STMA Ice Arena Rates Wagner stated the Arena Board will be discussing ice time rate increases and he would like Council input to bring to the Board. Hendrickson and Vetsch were not in favor of raising rates. Olson stated that if more could be funded by the three entities, they may not need to raise rates. Sorensen stated that if they do raise rates, he would not be in favor of an increase above $5. Sorensen stated that if rates are not raised, they will need to contribute more than the $10,000 to depreciation they have just recently started doing. Lannes stated that they could add additional $5,000-$10,000 to depreciation per year per entity. She stated the building is getting older and there are maintenance items that are needed. Council directed Wagner and Sorensen to report to the STMA Ice Arena Board that Albertville is not in favor of raising rates with the suggestion the entities fund additional depreciation. 3). City Administrator's Update Nafstad reported they have received multiple requests to include flyers and/or information in the paper and electronic utility bills. Past practice has been to include FYCC, Senior Center, Lions Club, and citywide events. Couri cautioned about private advertisements and once the City opens to commercial advertisements, the City may not be able to exclude certain companies or content. Nafstad stated they would continue to do as they have been unless otherwise directed. Nafstad stated the Public Works Department has done a terrific job with snow removal this season. Nafstad updated the Council on a Transportation Town Hall meeting with Senator Kiffineyer on March 4, 2014. He also mentioned Transportation Day at the Capital and the WCEDP Annual State of the Cities events that are both on March 13, 2014. Nafstad stated that March 31 is a fifth Monday and a Joint Meeting with the City of St. Michael and the STMA School Board is set for March 31 at the STMA Middle School West Media Center at 6:00 p.m. 10. ANNOUNCEMENTS and/or UPCOMING MEETINGS March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:00 p.m. March 31 Joint Meeting with St. Michael and STMA School Board, 6:00 p.m. STMA Middle School West Media Center April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. City Council Meeting Minutes Page 8 Regular Meeting of March 3, 2014 April 23 Local Board of Appeal & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Wagner, seconded by Olson, to adjourn the meeting at 9:25 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of March 3, 2014 Nlbertvillc Small Town Living. Big City Ws. ALBERTVILLE CITY COUNCIL March 3, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, Fire Chief Tate Mills, Captain Joshua Eull, Firefighter Matt Minette, Firefighter Darrick Asleson, Scott Pierson, Andy Swanson, Tom Berning, Ron Arleson, and Sergeant Eric Kunkel 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS A. Fire Service Awards The Albertville Fire Department and the City of Albertville recognized the following for their years of service to the Fire Department and Fire Chief Tate Mills presented them with Certificates of Recognition: Firefighter Matt Minette — 5 years Firefighter Darrick Asleson — 10 years Captain Josh Eull — 10 years Firefighter Matt Weber — 10 years In addition, special mention was given to those with over 20 years of service: Captain Bill Valerius — 24 years Firefighter Brian Wulff — 28 years Firefighter Albert Barthel — 32 years The Top Caller Award was given to Captain Josh Eull for responding to the most fire and rescue calls during 2013. Page 1 The Paul Heinen Above and Beyond Award is given to a firefighter who has shown personal sacrifice and dedication to the Department by going above and beyond their regular duties. This award was also presented to Captain Josh Eull. B. Certificate of Achievement in Excellence in Financial Reporting Nafstad reported that Finance Director Lannes has once again received an award of Financial Reporting Achievement for the 2012 Comprehensive Annual Financial Report (CAFR). This achievement is a significant accomplishment for staff. Lannes stated the City has received this award for the last five years and that only 10-11% of member cities in the Governmental Finance Officers Association receive the award. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Wagner placed STMA Ice Rates as H2 under Administration. Motioned by Wagner, seconded by Hendrickson, to approve the Amended Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. C. Approve the February 18, 2014 regular City Council meeting minutes as presented D. Authorize the Monday, March 3, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve a One -Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry F. Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $8,981.07 Sorensen asked that the City Council minutes of the February 18, 2014 meeting be approved by a separate motion as he would like to abstain from the vote due to his absence from the meeting. Motioned by Hendrickson, seconded by Vetsch, to approve the February 18, 2014 City Council meeting minutes as presented. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. None. Abstain: Sorensen. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of March 3, 2014 Motioned by Sorensen, seconded by Olson, to approve the amended Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Snowmobile Complaints Nafstad reported the City had received a complaint regarding snowmobile traffic along 70�Street NE in the Towne Lakes neighborhood. He has invited members of the Foxtailers Snowmobiling Club and the Wright County Sheriff's Department to the meeting to help facilitate discussion. Sergeant Kunkel reported there have been sporadic snowmobile complaints across the City. There have been no snowmobile accidents this season. Kunkel reported the complaints have been about trespassing rather than speed. Nafstad reviewed the provisions in the City Code relating to snowmobiles, but indicated the Code does not address snowmobiles in ditches. He stated the City does not own the north half of 70th Street NE and therefore, cannot regulate that snowmobilers operate in the far right -side lane while heading west down 70th Street NE. However, the road is slated to be turned back to Wright County in 2015. Sorensen would like to hear from the individual that issued the complaint. Hendrickson was not in favor of changing the snowmobile ordinance. Berning, Foxtailers Snowmobile Club, felt this may only be one individual rather than cut through traffic in the neighborhood. Nafstad stated they have a limited number of patrol hours with the Sheriff's Department, so he is cautious of adding heightened enforcement and patrols in the neighborhood. Nafstad stated the County will take over 70th Street NE in 2015, so there may be a few months where the City may want to address snowmobiles in the ditch along 701h Street NE and that would require a minor amendment to the existing code. Wagner stated he could support that so long as it is a minimal cost to staff. Vetsch and Kunkel felt it could provide more clarification for the Sheriff's Department when they receive these types of complaints. Sorensen stated that training and marketing can go a long way towards educating snowmobilers to remain off of private property. Vetsch stated that he did not want to ban snowmobiles in the City. Swanson, Foxtailers Snowmobile Club, thanked the Council for keeping them informed. Wagner complimented the Foxtailers on keeping the trails well groomed. City Council Meeting Minutes Page 3 Regular Meeting of March 3, 2014 2). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) Albertville Otsego Fire Board Mills reported they discussed applying for a grant to purchase a device for victims in cardiac arrest and this could be partially funded with a donation by the Albertville Lions. This device is carried in many ambulances and would be beneficial for first responders. Lannes stated the remainder would be paid for by capital reserves. Mills stated the grant is due by April 1, 2014. Sorensen stated that they are also beginning to discuss long range planning for the Department. Nafstad said they will need to look at equipment, succession planning, and staffing for the future and suggested a future Council workshop. Sorensen inquired about the reserve hiring process. Mills stated that they are looking to hire three (3) reserves. They received only twelve (12) applications and one (1) was from Otsego. B. City Clerk 1). " A Knight to Remember" Fundraising Event and Liquor Sales Clerk Olson reported the STMA Youth Hockey Association annually holds their "Knight to Remember" event to help fundraise for a second sheet of ice and for hockey opportunities for youth. This year The Millside Tavern expressed interest in serving the alcohol for the event. Olson stated that generally a caterer's permit is required to serve liquor off the premises of an establishment with an on -sale intoxicating liquor license, but The Millside Tavern does not hold a caterer's permit. However, staff found a provision that would allow an establishment with that license that is located in the City, or an adjacent City, to serve at a City owned sports facility. Olson stated that in consultation with the City Attorney, it appears the City meets the statutory requirements to grant that permission and the statute does not require the City to be the whole owner of the facility. Couri recommended the licensee list the STMA Ice Arena and City of Albertville both as an additional insured on the insurance policy and said that is fairly easy to accomplish. Sorensen requested that this item be placed on the STMA Ice Arena Board agenda for next week as the event will take place on school property. Motioned by Sorensen, seconded by Hendrickson, to authorize intoxicating liquor retail sales at the STMA Ice Arena by The Millside Tavern for "A Knight to Remember" fundraiser to be held on March 22, 2014 contingent upon receipt of proof of general and liquor liability insurance listing both the STMA Ice Arena and the City of Albertville as an additional insured. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of March 3, 2014 2). Voting Precinct(s) Clerk Olson reported that staff identified the need for additional equipment purchase or the addition of another polling location for the next election cycle. Funds have been set aside since 2010 for either option. She reported the issues staff faced during the 2012 election with congestion, parking, capacity of the room and halls. Clerk Olson reported that Albertville has one of the largest precincts in Wright County as well as surrounding counties. At a previous meeting, Council had requested all possible options be reviewed and Clerk Olson replied those would include moving the precinct to a bigger facility, splitting the current precinct into two or keeping the precinct at City Hall. Clerk Olson stated that regardless of the option that Council chooses, staff will need to purchase or lease additional equipment and voting booths to better advance the flow of voters through the precinct(s). She stated funds have been put into capital to help with those costs. She reviewed the legal requirements the City has if the polling location or boundaries are changed. She stated that it is a policy issue for the Council to determine the size and location of its polling location(s). Vetsch wants to ensure that voting is a good experience for voters. Clerk Olson stated she would like to focus on election judge recruitment regardless of Council's decision on the precinct (s). Lannes reported she had worked the 2010 election and experienced the same problems that occurred in 2012. She and Couri stated their concern regarding fire safety. Sorensen felt that the 2012 election was an unprecedented in the amount of voters that turned out. Sorensen would like to see the precinct moved to STMA Middle School West rather than splitting the current precinct. He was concerned there may be some confusion on Election Day if the precinct were split and mentioned that residents have voted at that location before. Hendrickson agreed and would like to see how this works out over the next two election cycles. Wagner felt that Albertville is very unique as it is only four square miles in size and didn't think it warranted two polling locations so close to each other. Sorensen agreed with Wagner. Hendrickson suggested Resolution 2014-008 be amended to designate the new polling location as STMA Middle School West. Motioned by Hendrickson, seconded by Sorensen, to adopt the amended Resolution No. 2014-008 designating the new polling location for the City of Albertville as STMA Middle School West, 11343 50 Street NE. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of March 3, 2014 C. Finance -None D. Planning/Zoning -None E. Public Works and Engineering — None F. Building —None G. Legal 1). City Attorney Report There were no comments on the report. 2). Tax Forfeited Lots in Prairie Run Couri reported that 15 detached townhome lots, 2 cul-de-sac lots, and a commercial lot have gone tax forfeit in the Prairie Run development. The City has the opportunity to purchase these lots before they are offered to the public for sale at auction. These lots have significant outstanding special assessments and staff believes that if they go to public auction and the City re -imposes the assessments, the properties will go back into forfeiture for another five years. If the City purchases the lots, they may have the lots for eight years before paying taxes on them. The City has received calls on the two cul-de-sac lots and believes these will sell quickly. The City also owns 10 other lots in the Prairie Run development and staff is suggesting the City purchase the 15 detached townhome lots from the County and market all 25 lots to a developer within the next few years. Staff has had discussions with Wright County and believes they can purchase the lots for a nominal fee. Staff does not recommend purchase of the commercial lot. Hendrickson thought some of the lots had been re -drawn. Nafstad reported they had done that with the 10 lots the City owns and they could possibly do the same for these lots. Olson stated that he wanted to be sure there was some flexibility where lots could possibly be combined. Couri suggested the lots could be re -platted for that, but cautioned they should only do so if they have a purchase agreement with a developer. Hendrickson wanted to be sure any approaching developers keep an open mind and think outside the box for these lots. Nafstad stated there is a wetland lot in Albert Villas and the County would deed the property to the City for a public purchase and at no cost. Motioned by Wagner, seconded by Hendrickson, to adopt Resolution No. 2014- 009 requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONED DECLARED CARRIED. Motioned by Hendrickson, seconded by Wagner, to inform the County of the City of Albertville's intent to purchase PID No. 101-081-000010 for a public purpose. City Council Meeting Minutes Page 6 Regular Meeting of March 3, 2014 Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. H. Administration 1). STMA Ice Arena Dehumidification Award Nafstad reported that bids were received and opened for the dehumidification and insulation improvements for the STMA Ice Arena and they came in higher than anticipated. Bids were sent out in packages and with the cost of professional service, the project bids came in just under $700,000 with no contingency. The anticipated cost was $545,000 with professional services. The Architect is recommending that the STMA Ice Arena Board move forward with the dehumidification bid and then revise the plans and re -bid the insulation package. Nafstad stated the dehumidification will certainly help in the Arena; however, he does not anticipate the project can be completed under the $545,000 mark. Albertville would fund its portion through an Interfund Loan and if each entity must contribute more than the $145,000, the City would have to budget for more capital and pay back the loan for a longer period of time. Nafstad stated the motion before the Council is contingent upon the STMA Ice Arena Board approval and an execution of a revised Agreement Governing Repairs to the Joint Powers Ice Arena. Hendrickson stated that she would like to attend the upcoming STMA Ice Arena Board meeting on March 10, 2014 and Clerk Olson replied she would post a notice of a quorum for that time, date, and location since Sorensen and Wagner would also be present. Motioned by Wagner, seconded by Olson, to (1) Accept the low bid of Weidner's Mechanical, said "Low Bidder" in the amount S224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and (2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling SI5,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and (3) Reject the single bid received for insulation work (Bid Category #2.) Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 7 Regular Meeting of March 3, 2014 2). STMA Ice Arena Rates Wagner stated the Arena Board will be discussing ice time rate increases and he would like Council input to bring to the Board. Hendrickson and Vetsch were not in favor of raising rates. Olson stated that if more could be funded by the three entities, they may not need to raise rates. Sorensen stated that if they do raise rates, he would not be in favor of an increase above $5. Sorensen stated that if rates are not raised, they will need to contribute more than the $10,000 to depreciation they have just recently started doing. Lannes stated that they could add additional $5,000-$10,000 to depreciation per year per entity. She stated the building is getting older and there are maintenance items that are needed. Council directed Wagner and Sorensen to report to the STMA Ice Arena Board that Albertville is not in favor of raising rates with the suggestion the entities fund additional depreciation. 3). City Administrator's Update Nafstad reported they have received multiple requests to include flyers and/or information in the paper and electronic utility bills. Past practice has been to include FYCC, Senior Center, Lions Club, and citywide events. Couri cautioned about private advertisements and once the City opens to commercial advertisements, the City may not be able to exclude certain companies or content. Nafstad stated they would continue to do as they have been unless otherwise directed. Nafstad stated the Public Works Department has done a terrific job with snow removal this season. Nafstad updated the Council on a Transportation Town Hall meeting with Senator Kiffineyer on March 4, 2014. He also mentioned Transportation Day at the Capital and the WCEDP Annual State of the Cities events that are both on March 13, 2014. Nafstad stated that March 31 is a fifth Monday and a Joint Meeting with the City of St. Michael and the STMA School Board is set for March 31 at the STMA Middle School West Media Center at 6:00 p.m. 10. ANNOUNCEMENTS and/or UPCOMING MEETINGS March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:00 p.m. March 31 Joint Meeting with St. Michael and STMA School Board, 6:00 p.m. STMA Middle School West Media Center April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. City Council Meeting Minutes Page 8 Regular Meeting of March 3, 2014 April 23 Local Board of Appeal & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Wagner, seconded by Olson, to adjourn the meeting at 9:25 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of March 3, 2014 Nlbertvillc Small Town Living. Big City Ws. ALBERTVILLE CITY COUNCIL March 3, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, Finance Director Tina Lannes, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, Fire Chief Tate Mills, Captain Joshua Eull, Firefighter Matt Minette, Firefighter Darrick Asleson, Scott Pierson, Andy Swanson, Tom Berning, Ron Arleson, and Sergeant Eric Kunkel 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS A. Fire Service Awards The Albertville Fire Department and the City of Albertville recognized the following for their years of service to the Fire Department and Fire Chief Tate Mills presented them with Certificates of Recognition: Firefighter Matt Minette — 5 years Firefighter Darrick Asleson — 10 years Captain Josh Eull — 10 years Firefighter Matt Weber — 10 years In addition, special mention was given to those with over 20 years of service: Captain Bill Valerius — 24 years Firefighter Brian Wulff — 28 years Firefighter Albert Barthel — 32 years The Top Caller Award was given to Captain Josh Eull for responding to the most fire and rescue calls during 2013. Page 1 The Paul Heinen Above and Beyond Award is given to a firefighter who has shown personal sacrifice and dedication to the Department by going above and beyond their regular duties. This award was also presented to Captain Josh Eull. B. Certificate of Achievement in Excellence in Financial Reporting Nafstad reported that Finance Director Lannes has once again received an award of Financial Reporting Achievement for the 2012 Comprehensive Annual Financial Report (CAFR). This achievement is a significant accomplishment for staff. Lannes stated the City has received this award for the last five years and that only 10-11% of member cities in the Governmental Finance Officers Association receive the award. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Wagner placed STMA Ice Rates as H2 under Administration. Motioned by Wagner, seconded by Hendrickson, to approve the Amended Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. C. Approve the February 18, 2014 regular City Council meeting minutes as presented D. Authorize the Monday, March 3, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve a One -Day 3.2 Malt Liquor License application submitted by Albertville Lions Club for March 7, 2014 for the Albertville Lions Club Shrimp and Fish Fry F. Approve purchasing a Toro 3000 series mower with vac and bagger at a cost of $8,981.07 Sorensen asked that the City Council minutes of the February 18, 2014 meeting be approved by a separate motion as he would like to abstain from the vote due to his absence from the meeting. Motioned by Hendrickson, seconded by Vetsch, to approve the February 18, 2014 City Council meeting minutes as presented. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. None. Abstain: Sorensen. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of March 3, 2014 Motioned by Sorensen, seconded by Olson, to approve the amended Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Snowmobile Complaints Nafstad reported the City had received a complaint regarding snowmobile traffic along 70�Street NE in the Towne Lakes neighborhood. He has invited members of the Foxtailers Snowmobiling Club and the Wright County Sheriff's Department to the meeting to help facilitate discussion. Sergeant Kunkel reported there have been sporadic snowmobile complaints across the City. There have been no snowmobile accidents this season. Kunkel reported the complaints have been about trespassing rather than speed. Nafstad reviewed the provisions in the City Code relating to snowmobiles, but indicated the Code does not address snowmobiles in ditches. He stated the City does not own the north half of 70th Street NE and therefore, cannot regulate that snowmobilers operate in the far right -side lane while heading west down 70th Street NE. However, the road is slated to be turned back to Wright County in 2015. Sorensen would like to hear from the individual that issued the complaint. Hendrickson was not in favor of changing the snowmobile ordinance. Berning, Foxtailers Snowmobile Club, felt this may only be one individual rather than cut through traffic in the neighborhood. Nafstad stated they have a limited number of patrol hours with the Sheriff's Department, so he is cautious of adding heightened enforcement and patrols in the neighborhood. Nafstad stated the County will take over 70th Street NE in 2015, so there may be a few months where the City may want to address snowmobiles in the ditch along 701h Street NE and that would require a minor amendment to the existing code. Wagner stated he could support that so long as it is a minimal cost to staff. Vetsch and Kunkel felt it could provide more clarification for the Sheriff's Department when they receive these types of complaints. Sorensen stated that training and marketing can go a long way towards educating snowmobilers to remain off of private property. Vetsch stated that he did not want to ban snowmobiles in the City. Swanson, Foxtailers Snowmobile Club, thanked the Council for keeping them informed. Wagner complimented the Foxtailers on keeping the trails well groomed. City Council Meeting Minutes Page 3 Regular Meeting of March 3, 2014 2). Committee Updates (STMA Arena, Planning, Parks, Fire Board, JPWB, etc.) Albertville Otsego Fire Board Mills reported they discussed applying for a grant to purchase a device for victims in cardiac arrest and this could be partially funded with a donation by the Albertville Lions. This device is carried in many ambulances and would be beneficial for first responders. Lannes stated the remainder would be paid for by capital reserves. Mills stated the grant is due by April 1, 2014. Sorensen stated that they are also beginning to discuss long range planning for the Department. Nafstad said they will need to look at equipment, succession planning, and staffing for the future and suggested a future Council workshop. Sorensen inquired about the reserve hiring process. Mills stated that they are looking to hire three (3) reserves. They received only twelve (12) applications and one (1) was from Otsego. B. City Clerk 1). " A Knight to Remember" Fundraising Event and Liquor Sales Clerk Olson reported the STMA Youth Hockey Association annually holds their "Knight to Remember" event to help fundraise for a second sheet of ice and for hockey opportunities for youth. This year The Millside Tavern expressed interest in serving the alcohol for the event. Olson stated that generally a caterer's permit is required to serve liquor off the premises of an establishment with an on -sale intoxicating liquor license, but The Millside Tavern does not hold a caterer's permit. However, staff found a provision that would allow an establishment with that license that is located in the City, or an adjacent City, to serve at a City owned sports facility. Olson stated that in consultation with the City Attorney, it appears the City meets the statutory requirements to grant that permission and the statute does not require the City to be the whole owner of the facility. Couri recommended the licensee list the STMA Ice Arena and City of Albertville both as an additional insured on the insurance policy and said that is fairly easy to accomplish. Sorensen requested that this item be placed on the STMA Ice Arena Board agenda for next week as the event will take place on school property. Motioned by Sorensen, seconded by Hendrickson, to authorize intoxicating liquor retail sales at the STMA Ice Arena by The Millside Tavern for "A Knight to Remember" fundraiser to be held on March 22, 2014 contingent upon receipt of proof of general and liquor liability insurance listing both the STMA Ice Arena and the City of Albertville as an additional insured. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of March 3, 2014 2). Voting Precinct(s) Clerk Olson reported that staff identified the need for additional equipment purchase or the addition of another polling location for the next election cycle. Funds have been set aside since 2010 for either option. She reported the issues staff faced during the 2012 election with congestion, parking, capacity of the room and halls. Clerk Olson reported that Albertville has one of the largest precincts in Wright County as well as surrounding counties. At a previous meeting, Council had requested all possible options be reviewed and Clerk Olson replied those would include moving the precinct to a bigger facility, splitting the current precinct into two or keeping the precinct at City Hall. Clerk Olson stated that regardless of the option that Council chooses, staff will need to purchase or lease additional equipment and voting booths to better advance the flow of voters through the precinct(s). She stated funds have been put into capital to help with those costs. She reviewed the legal requirements the City has if the polling location or boundaries are changed. She stated that it is a policy issue for the Council to determine the size and location of its polling location(s). Vetsch wants to ensure that voting is a good experience for voters. Clerk Olson stated she would like to focus on election judge recruitment regardless of Council's decision on the precinct (s). Lannes reported she had worked the 2010 election and experienced the same problems that occurred in 2012. She and Couri stated their concern regarding fire safety. Sorensen felt that the 2012 election was an unprecedented in the amount of voters that turned out. Sorensen would like to see the precinct moved to STMA Middle School West rather than splitting the current precinct. He was concerned there may be some confusion on Election Day if the precinct were split and mentioned that residents have voted at that location before. Hendrickson agreed and would like to see how this works out over the next two election cycles. Wagner felt that Albertville is very unique as it is only four square miles in size and didn't think it warranted two polling locations so close to each other. Sorensen agreed with Wagner. Hendrickson suggested Resolution 2014-008 be amended to designate the new polling location as STMA Middle School West. Motioned by Hendrickson, seconded by Sorensen, to adopt the amended Resolution No. 2014-008 designating the new polling location for the City of Albertville as STMA Middle School West, 11343 50 Street NE. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of March 3, 2014 C. Finance -None D. Planning/Zoning -None E. Public Works and Engineering — None F. Building —None G. Legal 1). City Attorney Report There were no comments on the report. 2). Tax Forfeited Lots in Prairie Run Couri reported that 15 detached townhome lots, 2 cul-de-sac lots, and a commercial lot have gone tax forfeit in the Prairie Run development. The City has the opportunity to purchase these lots before they are offered to the public for sale at auction. These lots have significant outstanding special assessments and staff believes that if they go to public auction and the City re -imposes the assessments, the properties will go back into forfeiture for another five years. If the City purchases the lots, they may have the lots for eight years before paying taxes on them. The City has received calls on the two cul-de-sac lots and believes these will sell quickly. The City also owns 10 other lots in the Prairie Run development and staff is suggesting the City purchase the 15 detached townhome lots from the County and market all 25 lots to a developer within the next few years. Staff has had discussions with Wright County and believes they can purchase the lots for a nominal fee. Staff does not recommend purchase of the commercial lot. Hendrickson thought some of the lots had been re -drawn. Nafstad reported they had done that with the 10 lots the City owns and they could possibly do the same for these lots. Olson stated that he wanted to be sure there was some flexibility where lots could possibly be combined. Couri suggested the lots could be re -platted for that, but cautioned they should only do so if they have a purchase agreement with a developer. Hendrickson wanted to be sure any approaching developers keep an open mind and think outside the box for these lots. Nafstad stated there is a wetland lot in Albert Villas and the County would deed the property to the City for a public purchase and at no cost. Motioned by Wagner, seconded by Hendrickson, to adopt Resolution No. 2014- 009 requesting the State of Minnesota to Deed Tax Forfeited Lands to the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONED DECLARED CARRIED. Motioned by Hendrickson, seconded by Wagner, to inform the County of the City of Albertville's intent to purchase PID No. 101-081-000010 for a public purpose. City Council Meeting Minutes Page 6 Regular Meeting of March 3, 2014 Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. H. Administration 1). STMA Ice Arena Dehumidification Award Nafstad reported that bids were received and opened for the dehumidification and insulation improvements for the STMA Ice Arena and they came in higher than anticipated. Bids were sent out in packages and with the cost of professional service, the project bids came in just under $700,000 with no contingency. The anticipated cost was $545,000 with professional services. The Architect is recommending that the STMA Ice Arena Board move forward with the dehumidification bid and then revise the plans and re -bid the insulation package. Nafstad stated the dehumidification will certainly help in the Arena; however, he does not anticipate the project can be completed under the $545,000 mark. Albertville would fund its portion through an Interfund Loan and if each entity must contribute more than the $145,000, the City would have to budget for more capital and pay back the loan for a longer period of time. Nafstad stated the motion before the Council is contingent upon the STMA Ice Arena Board approval and an execution of a revised Agreement Governing Repairs to the Joint Powers Ice Arena. Hendrickson stated that she would like to attend the upcoming STMA Ice Arena Board meeting on March 10, 2014 and Clerk Olson replied she would post a notice of a quorum for that time, date, and location since Sorensen and Wagner would also be present. Motioned by Wagner, seconded by Olson, to (1) Accept the low bid of Weidner's Mechanical, said "Low Bidder" in the amount S224,400 for the installation of the dehumidification system (Bid Category #1) in accordance with the plans, specifications and the advertisement for bid, and directing the City Administrator and Clerk to enter into a contract with Low Bidder for construction of the improvements on behalf of the City; and (2) Accept the low quotes for site improvements related to the dehumidification system consisting of concrete pad construction, parking lot patching, and fencing in an amount totaling SI5,222, and directing the City Administrator and Clerk to enter into contracts for the work related to the dehumidification system improvements; and (3) Reject the single bid received for insulation work (Bid Category #2.) Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None Absent. None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 7 Regular Meeting of March 3, 2014 2). STMA Ice Arena Rates Wagner stated the Arena Board will be discussing ice time rate increases and he would like Council input to bring to the Board. Hendrickson and Vetsch were not in favor of raising rates. Olson stated that if more could be funded by the three entities, they may not need to raise rates. Sorensen stated that if they do raise rates, he would not be in favor of an increase above $5. Sorensen stated that if rates are not raised, they will need to contribute more than the $10,000 to depreciation they have just recently started doing. Lannes stated that they could add additional $5,000-$10,000 to depreciation per year per entity. She stated the building is getting older and there are maintenance items that are needed. Council directed Wagner and Sorensen to report to the STMA Ice Arena Board that Albertville is not in favor of raising rates with the suggestion the entities fund additional depreciation. 3). City Administrator's Update Nafstad reported they have received multiple requests to include flyers and/or information in the paper and electronic utility bills. Past practice has been to include FYCC, Senior Center, Lions Club, and citywide events. Couri cautioned about private advertisements and once the City opens to commercial advertisements, the City may not be able to exclude certain companies or content. Nafstad stated they would continue to do as they have been unless otherwise directed. Nafstad stated the Public Works Department has done a terrific job with snow removal this season. Nafstad updated the Council on a Transportation Town Hall meeting with Senator Kiffineyer on March 4, 2014. He also mentioned Transportation Day at the Capital and the WCEDP Annual State of the Cities events that are both on March 13, 2014. Nafstad stated that March 31 is a fifth Monday and a Joint Meeting with the City of St. Michael and the STMA School Board is set for March 31 at the STMA Middle School West Media Center at 6:00 p.m. 10. ANNOUNCEMENTS and/or UPCOMING MEETINGS March 10 STMA Ice Arena Board, 6:00 p.m. March 11 Planning Commission, 7:00 p.m. March 17 City Council, 7:00 p.m. March 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:00 p.m. March 31 Joint Meeting with St. Michael and STMA School Board, 6:00 p.m. STMA Middle School West Media Center April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. City Council Meeting Minutes Page 8 Regular Meeting of March 3, 2014 April 23 Local Board of Appeal & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. 11. ADJOURN MEETING Motioned by Wagner, seconded by Olson, to adjourn the meeting at 9:25 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Olson, City Clerk City Council Meeting Minutes Page 9 Regular Meeting of March 3, 2014