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2014-03-17 CC MinutesT"\ bert ille ALBERTVILLE CITY COUNCIL March 17, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Absent: None Others Present: City Administrator Adam Nafstad, City Attorney Mike Couri, City Clerk Kimberly Olson, Paul and Lisa Anderson, Jonathan Haller, Jonathan and Erin Smart, Susan Dixon, Make and Linda Everett, Tom Kasper, Lanol Leichty, Kevin Bittner, and Dan Aleckson 3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS A. Recognition of Jonathan Haller Mayor Hendrickson congratulated Haller on his appearance on The Tonight Show with Jimmy Fallon. Haller stated it was a really fun experience and then showcased his invention, the Mead, to the group. Hendrickson presented Haller with a Certificate of Recognition. Sorensen thanked Haller for representing Albertville so well. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Nafstad added STMA Ice Arena Cost Share Agreement under Administration as Item H4. Motioned by Olson, seconded by Sorensen, to approve the Amended Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. Page 1 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by City Staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the March 3, 2014 regular City Council meeting minutes as presented B. Authorize the Monday, March 17, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Adopt Resolution 2014 -010 Reallocating Special Assessments on Property Owned by Darkenwald Holdings, Ltd. that was divided by Lot Split Agreement with the City of Albertville dated December 16, 2013 D. Authorize Partial Payment # 10 for I -94 WB C -D Road in the amount of $79,527.54 to Eureka Construction, Inc. E. Adopt Ordinance 2014 -04 amending Section 9 -2 -10 of the City Code setting Monthly User Charges Motioned by Sorensen, seconded by Vetsch, to approve the Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. Public Works and Engineering 1). 54th Street NE/Barthel Industrial Drive NE Drainage Report Kevin Bitner and Lanol Leichty from Bolton & Menk, Inc. were present at the meeting. Nafstad stated the area has been prone to flooding and in 2008, the City requested a study be conducted to outline possible solutions. However, due to budget constraints, the recommended improvements were not implemented. A significant rain event in June of 2013 triggered re- evaluation to mitigate flooding in the area. Multiple pipe options and configurations were modeled and the recommendation is to pursue replacing the existing storm water pipe with a 60" pipe, adding a parallel 48" pipe, and adding additional catch basins at the intersection. Nafstad noted that the improvements will allow protection of low openings during a 100 -year, 24 -hour storm event and providing approximately one -half of foot of freeboard. He stated that if a rainfall exceeds the design event or if catch basins are clogged, there is still a possibility of localized flooding, because there still will not be an emergency overflow. City Council Meeting Minutes Page 2 Regular Meeting of March 17, 2014 Nafstad stated the estimated cost is about $777,000 which is significantly over the 2008 estimated costs. He stated that staff is looking at options for funding and they will bring options to the next Council meeting. Nafstad reported that plans and specifications will be coming in April and bidding will occur in May. He stated that Options 5 and 6 in the current study could come as a possible Phase II of improvements, should the City desire to pursue in the future. Couri inquired about the easements and Leichty stated they may be able to work within the City's easements. Nafstad stated that construction would require removal of some parking, curbs, and fencing, but those will be replaced once the construction is done. Sorensen stated it was necessary to work closely with the impacted businesses and keeping them well informed. Nafstad stated that work would commence after the conclusion of Albertville Friendly City Days due to the amount of visitors in town during the festival. Improvements would last approximately six to eight weeks. Vetsch asked Leichty if he were one of the affected residents, would he be comfortable with the recommended improvement. Leichty replied the industry standard requires an emergency overflow for the intersection and the Primary School ball field area, but there is no way to create it for the area as it the costs would very extreme. The next best option is the recommended improvement and then to follow with Options 5 and 6 that are outlined in the current study. He stated there will always be a possibility that a larger than 100 -year, 24 -hour rainfall event will occur. Sorensen asked if the intersection will be better than others in the City once the improvements are done. Nafstad stated that the area will always be a low point in town and stated that others in the City will be benefitting from the improvements in that 196 acre area. Vetsch asked if the improvements will help the Lander Avenue NE /57th Street NE intersection and Nafstad replied it will help. Kasper stated he would like to see scheduled maintenance and clearing of the grate. Nafstad stated that Public Works has been going to that area first during rain events to clear the area, but it is difficult because of the floatables that rain brings into the grate. Everett would like to see the area designated as a flood zone. Nafstad stated that it is not mapped as a flood plain. Bittner stated that even if they were to get the area mapped, the affected houses would be outside the flood plain because the improvements will be providing at least a half foot margin before water would enter the homes. Kasper stated they don't want to repair damages until they can be insured at a reasonable cost or the problem is fixed. Nafstad stated there is no action for Council to take at this meeting. City Council Meeting Minutes Page 3 Regular Meeting of March 17, 2014 B. City Council 1). Committee Updates (STMA Ice Arena, Planning, Parks, Fire Board, JPWB, etc.) Economic Development Hendrickson stated that she and Nafstad, along with members of the I -94 Coalition, met with MN Senators and Legislators to discuss I -94 and urge them to reinvest in the Corridors of Commerce to expand towards Albertville and beyond. STAM Ice Arena Board Sorensen stated that he and Wagner reported to the Board Albertville's request not to raise rates, but to add additional funding for depreciation. The other members of the Board will bring that back to their respective boards and discuss it at the next STMA Ice Arena Board meeting. Wagner reported that the STMA Youth Hockey Association is working with an outside group to see how a second sheet of ice can be added. Nafstad stated there will be no cost to the STMA Ice Arena Board. C. City Clerk 1). Community Videos Presentation Clerk Olson reported last year the City entered into a contract with CGI, Inc. to create three videos highlighting the City of Albertville. CGI, Inc. specializes in relocation videos and the agreement would allow them to contact local businesses for advertisements to be located on the webpage showcasing the videos. Clerk Olson stated that due to technical issues with the Council Chambers audio visual equipment, they are unable to showcase the videos at tonight's meeting. However, she will email the videos to the Council to review and if there are no objections, they videos will be posted to the City's website. D. Finance -None E. Planning/Zoning 1). Set Date for Vision and Goal Setting Workshop Brixius stated they have accomplished a good number of items in the current vision plan and they will need to discuss future goals and tasks. He updated the Council on some of the upcoming projects that may be coming to the City. Council set April 21 at 6:00 p.m. for a workshop to discuss goals and priorities for the City and agreed to hold additional work sessions if necessary. F. Building — None G. Legal -None H. Administration 1). Communications ( Website, Newsletter, Facebook) Discussion Nafstad stated that one of the city's ongoing goals is for improved communications for the City. He stated the city has improved the newsletter and website City Council Meeting Minutes Page 4 Regular Meeting of March 17, 2014 significantly. Staff is looking for Council direction regarding the use of Facebook. Nafstad reported the camcorder to record Council meetings is on order. Nafstad stated they have improved the website but have some frustration with the limitations of the current platform they are using. Clerk Olson stated they are working with the consultant to research other platforms to use that will allow for more consistency and offer more options. She stated there are many options out there and if Council would like to see additional features, this would be an opportune time to discuss them. Sorensen stated that it is critical that it is easy for staff to update the website, so he stated staff should move forward with a more user - friendly platform. Nafstad stated they will be getting a proposal from their consultant. Nafstad stated they will soon have available the informational brochures that focus on common questions and issues and they will be available at the front counter and on the website. Clerk Olson reported Albertville is the only city that doesn't have Facebook in the surrounding communities. She reported that she spoke with several cities and they felt Facebook is a good communication tool. She stated the page could allow or not allow public posts and most of the cities stated they did not receive many negative posts. Vetsch had concerns about allowing posts put on by the public. Clerk Olson stated not all cities using Facebook have a formal social media policy. Nafstad stated the Council should determine if the public expects this of the City and if so, they should have some standards as to the content and frequency of posts. Sorensen felt the city should start fairly simple and would like to see staff pursue if it does not take a lot of staff time. Vetsch had concerns about how many times a day staff will need to monitor the page. Olson inquired about putting wireless internet connection in City Hall. Nafstad stated it would be a policy issue for the Council. Sorensen stated they could setup restricted access if needed. Nafstad will research options with staff. 2). River Rider/Public Transit Discussion Nafstad stated Sherburne County is no longer part of the agreement with RiverRider and RiverRider will stop service after June 30, 2014. He stated there is a Wright County board meeting on Thursday, March 27 at 6:00 p.m. at the County offices to discuss the future of the public transit in the County and all Council members are invited to attend. 3). City Administrator's Update Nafstad reported that staff delivered a check for over $600 to the Hanover Food Shelf recently and that money came from residents who designated that their savings from signing up for e- billing and ACH payments go towards the food shelf. The food shelf was elated to see the donation. City Council Meeting Minutes Page 5 Regular Meeting of March 17, 2014 Nafstad added that Guardian Angels is progressing well, but there have been some parking issues. They have started on the ditch cleaning. 4). STMA Iee Arena Cost Share Agreement Nafstad reported that bids came in over budget. Since the three entities have approved the dehumidification for a lesser project amount, there have been some amendments to the Joint Powers Agreement. Insulation re -bids are yet to come. Motioned by Wagner, seconded by Sorensen, to approve the amended Agreement Governing Repairs to the Joint Powers Ice Arena subject to minor changes with the City of St. Michael and approval by the City Attorney. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 10. ANNOUNCEMENTS and /or UPCOMING MEETINGS March 24 Joint Powers Water Board, 6:30 p.m. March 31 Joint Meeting with St. Michael & STMA School Board, 6:00 p.m. STMA Middle School West Media Center Mar. TBD Parks Committee April 7 City Council, 7:00 p.m. April 8 Planning Commission, 7:00 p.m. April 14 STMA Ice Arena Board, 6:00 p.m. April 21 City Council, 7:00 p.m. April 23 Local Board of Appeals & Equalization, 5:30 p.m. April 28 Joint Powers Water Board, 6:30 p.m. Apr. TBD Parks Committee 11. ADJOURN MEETING Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 9:20 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, c Kimberly X. Olson, City Cler City Council Meeting Minutes Page 6 Regular Meeting of March 17, 2014