2014-04-21 CC Minutes�lbcrtviflf.1P
ALBERTVILLE CITY COUNCIL
April 21, 2014
ADOPTED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER — PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
Present: Mayor Hendrickson and Council members Olson, Sorensen, and Vetsch
Absent: Council member Wagner
7:00 PM
Others Present: City Administrator Adam Nafstad, City Planner Alan Brixius, City Clerk
Kimberly Olson, Finance Director Tina Lannes, Ted Roberts, Mike Potter, and Caroline Stutsman
3. RECOGNITIONS, PRESENTATIONS, INTRODUCTIONS
A. Ted Roberts Certificate of Appreciation
Hendrickson presented Roberts with a Certificate of Appreciation and reported that Roberts
has volunteered his time to work in City Hall on various weekly and monthly projects. She
stated that he is always willing to take on new projects and has a smile on face each day when
he comes to work. She stated that Roberts is an essential part of the Albertville team.
B. 2013 Financial Statements & Audit (presented by Caroline Stutsman, KDV)
Stutsman reported that KDV has been hired to conduct an independent auditor's report. She
stated they provided an unmodified opinion which is the highest level a City can achieve just
as they have in past years. There were no findings regarding legal compliance for the City.
Stutsman reported revenues were up due to an increase in charges for services and
license/permit activity for approximately a 3% increase to the general fund. Stutsman reported
that the City has maintained and grown the general budget even through the economic
downturn and it shows a lot for the planning the City has done.
Minimum fund balance should be not less than 35% of the next years budgeted expenses. The
City is currently at 46% and is within the City's policy.
Stutsman reviewed the enterprise funds. The sewer fund is operating at a loss, but is covering
84% of depreciation. She stated that is good for a sewer fund as the auditors don't always see
Page 1
this with sewer funds. The water fund is operating at a loss and not covering depreciation.
They have seen this across other cities as well.
Stutsman reported tax capacity has decreased 28% in the last five years while the levy
remained relatively stable. This has lead to an increase in the tax capacity rate. She stated this
has been common.
The auditor's findings include a significant deficiency for lack of segregation of accounting
duties and will be something the City and other similar cities will see based on the limited
number of staff available to do those duties. Stutsman stated that staff is implementing
controls whenever possible.
C. Update on Public Transit (Mike Potter)
Potter reported that the agreement with River Rider for public transit in Wright County will
conclude at the end of June. He stated this left the County with three options: 1) participate in
an agreement with Trailblazers for public transit, 2) have Wright County provide public transit,
or 3) have no public transit in the County. He reported on the recent meetings the Wright
County Board has held regarding transit and the difference in opinion on how to proceed.
Potter stated that he is concerned with the timeline. He felt that if the County is going to be
involved in public transit, they need to make sure the program is inclusive of everyone and
meets the needs of the County. Nafstad explained how funding for transit is received from the
State and the County/local match requirement. Potter stated that public transit will be an asset
for the community and Nafstad reported the upcoming senior development, Guardian Angels,
is very supportive of public transit, as well as, the senior center. Potter stated that if the County
Board does not approve a transit agreement with Trailblazers, Trailblazers may approach the
cities with an agreement.
4. PUBLIC FORUM
Eric Lucero, 18551 Bates Street NE, Dayton, was present at the meeting. Lucero introduced himself
to the Council and informed them he will be running for State Representative for the 30B district.
He stated he is the Republican endorsed candidate for the district. He provided background
information on himself and family as well as his goals if he is elected.
5. APPROVAL OF THE AGENDA
Motioned by Vetsch, seconded by Olson, to approve the Agenda as presented. Ayes: Hendrickson,
Olson, Sorensen, and Vetsch. Nays: None. Absent: Wagner. MOTION DECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by City Staff and will be enacted
by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the
City Council Meeting Minutes Page 2
Regular Meeting of April 21, 2014
Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the April 7, 2014 regular City Council meeting minutes as presented
B. Authorize the Monday, April 21, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Adopt Resolution 2014-012 Amending the 2014 Fee Schedule to include a $75.00 permit
fee for Mobile Food Units (MFU's)
D. Approve Resolution No. 2014-013 entitled a Resolution Authorizing and Documenting
Inter -Fund Loan to Fund Negative Fund balances
E. Approve Resolution No. 2014-014 entitled a Resolution to Transfer Funds
F. Approve the Friendly City Days Committee request for street closings and modified
Central Park hours identified in the attached Friendly City Days Committee letter to the
City Council
G. Approve a Temporary 3.2% Malt Liquor License for the Albertville Lions Club for the
2014 Friendly City Days celebration held in Central Park
Motioned by Sorensen, seconded by Olson, to approve the Consent Agenda. Ayes: Hendrickson,
Olson, Sorensen, and Vetsch. Nays: None. Absent. Wagner. MOTIONDECLARED CARRIED.
7. PUBLIC HEARING - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, Parks, Fire Board, FYCC, JPWB, etc.)
FYCC
Olson reported that they had six applicants for the part time position for FYCC. He
stated they want to be sure the applicants understand the long term expectations of
the position
Olson reported the ball fields are now open.
STMA Ice Arena Board
Sorensen reported the Board decided to keep the rates the same and up the
contribution from each entity by $5,000. He reported this is the first year the Arena
has been audited and it went well.
2). AFCD City Challenge Discussion
Nafstad reported that the Friendly City Days Committee is asking for details for the
Albertville vs. St. Michael City Challenge. He reported it has been difficult to get
staff to participate in the challenges and inquired if the Council has ideas for the
challenge or an alternative to a competition. Hendrickson suggested a social
hour/event for the two cities. Sorensen stated that he would like to continue the
tradition.
City Council Meeting Minutes Page 3
Regular Meeting of April 21, 2014
Council suggested they discuss it further at the next meeting.
B. Finance -None
C. Public Works -None
D. City Clerk -None
E. Planning/Zoning — None
F. Building — None
G. Legal - None
H. Administration
1). City Administrator's Update
Nafstad reported they are working with a consultant to make the City website more
interactive, to be compatible with mobile devices, and easier for staff to update.
The updates are scheduled to be completed by the end of June.
Nafstad stated the Church of St. Albert is working on their plans for the 57t" Street
NE/Church of St. Albert improvement project. Nafstad informed the Council the
staff will be advertizing for bids and working towards a mid -June construction start.
Olson inquired about striping of the City and Fire Hall parking lots and Nafstad
replied those will be done this year.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
April 23 Local Board of Appeals and Equalization, 5:30 p.m.
April 28 Joint Powers Water Board, 6:30 p.m.
Parks Committee, 8:00 p.m.
May 3
Spring Cleanup Day, 7:00 a.m. — 1:00 p.m.
St. Michael Public Works Building, 3150 Lander Avenue NE
May 5
City Council, 7:00 p.m.
May 12
STMA Ice Arena Board, 6:00 p.m.
May 13
Planning Commission, 7:00 p.m.
May 16
Explore Your Parks Night, 6:00 p.m. — 8:00 p.m.
May 19
City Council, 7:00 p.m.
May 26
Memorial Day, City Offices Closed
City Council Meeting Minutes Page 4
Regular Meeting of April 21, 2014
II. ADJOURN MEETING
Motioned by Olson, seconded by Hendrickson, to adjourn the meeting at 8:20 p.m. Ayes:
Hendrickson, Olson, Sorensen, and Vetsch. Nays: None. Absent. Wagner. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Ols , City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of April 21, 2014