2014-05-05 CC MinutesAlbertviIle
ALBERTVILLE CITY COUNCIL
May 5, 2014
ADOPTED MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Olson, Sorensen, Wagner and Vetsch
Others Present: City Administrator/Engineer-PWD Adam Nafstad, City Planner Alan Brixius,
Finance Director Tina Lannes, and City Attorney Mike Couri.
3. RECOGNITIONS - Scouts lead the meeting with the pledge of allegiance.
4. PUBLIC FORUM
Dan Aleckson, 11717 541h Street NE, was present at the meeting. Mr. Aleckson introduced himself
to the Council and was there to request an update on the storm water project located at 54th Street NE
and Barthel Industrial Drive NE.
Nafstad provided an update on the status of the project including the next steps the City needs to take
before the project can be approved and move forward. These items included a funding plan, finalize
construction documents, coordination with utility companies and effected businesses, and bidding.
The anticipated timing of the project is mid -summer construction if approved and bids are accepted.
5. APPROVAL OF THE AGENDA
Motioned by Sorensen, seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Olson, Sorensen, Wagner and Vetsch. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled it will be discussed in the order it is listed
on the Consent agenda following the approval of the remaining Consent items. These items
will be approved by a separate motion.
A. Approve the April 21, 2014 regular City Council meeting minutes as presented
Page 1
B. Approve the April 21, 2014 Workshop City Council meeting minutes as presented
C. Approve the April 23, 2014 Local Board of Appeal and Equalization meeting minutes as
presented
D. Authorize the Monday, May 5, 2014 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
E. Accept Accounts Receivable Report through March 31, 2014
F. Approve a Two -Day Temporary 3.2% Malt Liquor License for the St. Michael Lions Club
for the 2014 "Kick for a Cure" fundraiser on May 17-18, 2014
Member Sorensen requested clarification of an account description for check number ACH 2757 for
FYCC. Lannes agreed there was an error and would correct that account code to be pledges and
contributions.
Motioned by Hendrickson, seconded by Sorensen, to approve the Consent Agenda as amended
Ayes: Hendrickson, Olson, Sorensen, Wagner and Vetsch. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
7. PUBLIC HEARING - None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena,. Planning, Parks, Fire Board, FYCC,
JPWB, etc.)
Fire Advisory Committee
Nafstad provided a brief update on the last Fire Advisory Committee meeting held
on April 30, 2014. Fire Chief Tate Mills' term ends on December 31, 2014 and he
does not plan to run again for the position. Chief Mills has held this position for
over eight years. Chief Mills recommends that the replacement is a full-time Fire
Chief. Staff and the Fire Department Officers have been working with Bruce Roed
from the State Fire Marshal's Office to obtain advice and reference materials. The
State did validate that there is a need for a full-time Fire Chief. Staff will continue
to work on this item with the Fire Department and both councils.
The Fire Advisory Committee discussed looking at the big picture for costs of a full-
time Fire Chief in addition to increased capital funding for large equipment
replacement. Nafstad updated the Council on the subject of the Fire Advisory
Committee looking at a joint powers agreement. Currently, the City of Otsego
funds about 40% of the fire budget, including capital reserves.
Member Vetsch asked if there was any discussion recently on having the City of
Otsego implement 1306 and if there was any value in having the hardware internally
in place in new buildings for when there is future water service available. The
Council discussed this item.
City Council Meeting Minutes Page 2
Regular Meeting of May 5, 2014
Nafstad mentioned that there is a need for the Fire Department to move away from
elections of officers and to implement an appointment process consistent with the
recommendation of the State Fire Marshal's Office and the League of Minnesota
Cities Insurance Trust.
Sorensen brought up that there is a state statute requiring a Council Member to
attend fire relief meetings and it was suggested that Council Member Sorensen be
that representative, but the current appointments assign Council Member Wagner.
Motioned by Hendrickson, seconded by Wagner, to appoint Council Member Sorensen as the Fire
Relief City Council Member for 2014. Ayes: Hendrickson, Olson, Sorensen, Wagner and Peach.
Nays: None. Absent. None. MOTION DECLARED CARRIED.
2). Parks Committee
Sorensen updated that they have finalized Explore Your Parks Night.
3). AFCD City Challenge Discussion
Nafstad reported that the Friendly City Days Committee is asking for details for the
Albertville vs. St. Michael City Challenge. He reported it has been difficult to get
staff and Council Members to participate in the challenges and inquired if the
Council has ideas for the challenge or an alternative to a competition. Hendrickson
suggested a social hour/event for the two cities. Wagner mentioned a ceremonial
first pitch by the Mayor. Sorensen stated that he would like to do something.
Nafstad also mentioned this year, Friendly City Days falls on Father's Day
weekend. Council discussed some options.
The Mayor stated she would follow up with the AFCD Committee.
B. Finance - Lannes reported on the first quarter 2014 budget to actual for the City of
Albertville.
C. Public Works -None
D. City Clerk -None
E. Planning/Zoning - None
F. Building -None
G. Legal -None
H. Administration
1). City Administrator's Update
City Council Meeting Minutes Page 3
Regular Meeting of May 5, 2014
Nafstad provided a handout regarding Old City Hall building located at 5975 Main
Avenue NE to possibly house FYCC in the building. Currently, the building has
been listed for over a year and there have been very few inquiries. Council
discussed the options with the pros and cons outlined on Nafstad's memo.
Council directed staff to extend the offer to house FFCC at 5975 Main Avenue NE to FFCC.
10. ANNOUNCEMENTS and/or UPCOMING MEETINGS
May 12
STMA Ice Arena Board, 6:00 p.m.
May 13
Planning Commission, 7:00 p.m.
May 16
Explore Your Parks Night, 6:00 p.m. — 8:00 p.m.
May 19
City Council, 7:00 p.m.
May 26
Memorial Day, City Offices Closed
May 27
Joint Powers Water Board, 6:30 p.m.
May 27
Parks Committee, 7:30 p.m.
June 2
City Council, 7:00 p.m.
June 9
STMA Ice Arena Board, 6:00 p.m.
June 10
Planning Commission, 7:00 p.m.
June 11-15
Albertville Friendly City Days
June 16
City Council, 7:00 p.m.
June 23
Joint Powers Water Board, 6:30 p.m.
June 30
Joint Meeting with St. Michael & STMA School Board, 6:00 p.m.
11. MOVE INTO CLOSED MEETING
Mayor Hendrickson moved into closed session at 7.54 p.m.
12. RECONVENE INTO OPEN MEETING
The Council Meeting was reconvened into open session at 8:42 p.m.
13. ADJOURN MEETING
Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 8:42 p.m. Ayes:
Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None.
MOTION DECLARED CARRIED.
Respectfully submitted,
J
l - k / W--
Tina L. Lannes, Acting City Clerk
City Council Meeting Minutes Page 4
Regular Meeting of May 5, 2014