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2014-06-02 CC Minutes1b£rtvijj£ qIT�. UAW 09 My UP� ALBERTVILLE CITY COUNCIL June 2, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:05 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Wagner and Vetsch. Others Present: City Administrator/Engineer -PWD Adam Nafstad, City Planner Alan Brixius, City Attorney Mike Couri, Ron Klecker, and Kevin Kasel 3. RECOGNITIONS — None 4. PUBLIC FORUM Kevin Kasel introduced himself as a candidate for State Representative, District 30B, and provided a brief background of his work history, information on his family, and his community involvement. He stated that he has the courage to speak for his beliefs and does so in a respectful manner. He stated he has been on the St. Michael City Council since 2007 and reviewed accomplishments achieved in that time. Kasel stated that he would like to work on the following issues if he is elected to the legislature: school funding, transportation, and local government aid. He reminded the group the Primary Election will be August 12. Ron Klecker, 5524 Kalland Avenue NE, stated that he lives in the Cottages of Albertville. He stated he would like to see a completed walkway /trail put in around Oakside Park. He stated the park is very accessible and he would like to see the Council allocate park funds to put in the walkway. He felt a lot of seniors that walk would use it. Sorensen stated they will add this item to the next Parks Committee meeting agenda. 5. APPROVAL OF THE AGENDA Nafstad added Discussion of Special Assessments of Residential Sewer Service Repairs as Item D3 under Public Works. Page 1 Motioned by Sorensen, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Wagner, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the May 19, 2014 regular City Council meeting minutes as presented B. Authorize the Monday, June 2, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Authorize the I -94 pay estimate #11 to Eureka Construction in the amount of $27,925.04 Motioned by Wagner, seconded by Hendrickson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Olson, Sorensen, Wagner, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STAM Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Parks Committee Sorensen stated there are several projects that the committee would like to review, including the Oakside Park gazebo. Sorenson stated the committee will look into available fund balances as park dedication has been received recently. Vetsch stated he would like to make sure not all the park funds are used up in a single year. Sorensen agreed and stated there is usually only $10,000 budgeted for the City's ten parks, but this year there is quite a bit more in the parks budget from the Guardian Angels park dedication fees. Sorensen reported the Explore Your Parks Night was well attended and they plan on having a Parks Committee meeting to discuss what they want to do next year. This was the fifth year the event has occurred. One vendor did not show up at their designated park with food, but other than that, it was a good event. Fire Rnnrd Nafstad stated that there has not been a Fire Board meeting since the last City Council meeting, but he has met with the Relief Association to discuss the Relief Benefit that will be discussed at the next Fire Board meeting. He has met with the City Council Meeting Minutes Page 2 Regular Meeting of June 2, 2014 Board of Officers to discuss the transition/progression planning for the outgoing Fire Chief and he he will meet with the Fire membership to review the discussions of the Fire Committee and Board of Officers. Sorensen stated that the Relief Association would like to see a change in Relief Benefits and he would like to at least have a workshop or discussion on it during the budget process. B. Finance — None C. City Clerk —None D. Public Works/Engineering 1). 57th Street NE /Church of St. Albert Improvements — Bid Discussion Nafstad reported that bids were opened and were higher than anticipated. Coupled with the fact that the Church's property must be appraised prior to the sale of any property, staff recommends that the project be postponed for one year. Due to the rise in the cost of materials, he stated he is also concerned that the 54th Street NE /Barthel Industrial Drive NE bids will come in over budget and he did not want the Council to have to choose one project over the other due to limited funds. Motioned by Hendrickson, seconded by Sorensen, to postpone the 57m Street NE /Church of St. Albert Improvement project and to discuss the project during the 2015 budget workshops. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). Winter Park Swing Set Purchase Nafstad stated they recently received bids for a swing set and Sorensen stated that the Parks Committee has discussed this for quite some time. There was also a brief discussion regarding the addition of mulch to all the playgrounds. Motioned by Vetsch, seconded by Sorensen, to approve purchasing a single -bay two -swing set for Winter Park at a cost of $2,338.37 installed. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 3). Special Assessments of Residential Sewer Service Repairs Nafstad reported several residents have been experiencing problems with their sewer service. Currently, residents are responsible for all repair costs from the sewer main to the home. Repairs could be upwards of $20,000. Nafstad stated that because of the cost, the residents would have a difficult time paying for the repairs up front. He stated that it is common in other cities to assess the homeowner for the repairs and have them pay over time. There would be some legalities involved such as the homeowner waiving the right to appeal the City Council Meeting Minutes Page 3 Regular Meeting of June 2, 2014 assessment. Vetsch inquired if the City could afford it and was concerned if it was offered to a few, soon many more would request the special assessment option. Nafstad replied there is a budget impact and staff is looking for Council input on whether this could be formal policy or general practice. Couri stated that they would want to keep the number of years for the resident to pay back the assessment as few as possible; perhaps no more than ten years. Hendrickson inquired if it would have interest. Nafstad stated it would be about 6% or 2% over latest bond issuance. Olson wanted to make sure that staff and consultant time would be charged for administering the special assessment and Couri stated that would be added to the estimate. Motioned by Hendrickson, seconded by Olson, to authorize City staff to complete residential sewer service repairs, enter into a special assessment agreement with homeowners for repayment of the repairs, and bring forward a special assessment resolution to the City Council. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. E. Planning/Zoning — None F. Building — None G. Legal 1). FYCC Lease Couri stated the City has been paying market rate property taxes and insurance premiums for the old City Hall property, located at 5975 Main Avenue NE, and the insurance premiums will be raised greatly if not put to a public use. If the building is leased to FYCC, it will be considered a public use. Couri stated they are proposing to lease the building to FYCC at no cost if they maintain the current services provided to the City of Albertville, such as park scheduling, etc. The City will maintain the building and pay for the utilities. Couri stated that the lease is for five years and then has an option to cancel the lease with one year's notice. He stated that it will generate more traffic along Main Avenue NE and FYCC will also be able to hold some of their events in the building as well. Sorensen inquired about copiers and office equipment. Nafstad replied that copiers are not addressed in the lease and stated the City will provide phones and internet to FYCC as part of the City's system. Olson stated the FYCC Board was it. supportive of Nafstad stated that the STMA School District and City of St. Michael had some minor changes to the lease and approval would be with those minor changes. Olson stated FYCC would like to move in as soon as possible. Motioned by Olson, seconded by Hendrickson, to approve lease of the old City Hall, located at 5975 Main Avenue NE, to FYCC with minor changes from STMA City Council Meeting Minutes Regular Meeting of June 2, 2014 Page 4 School District and the City of St. Michael. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. H. Administration 1). Public Transit Joint Powers Agreement Nafstad reported that the Wright County Board was not able to work out an agreement with another transit provider and a number of cities have entered into a Joint Powers Agreement to partner with Trailblazers for transit. For 2015, Trailblazers will most likely not serve cities that are not in the Joint Powers Agreement without some type of commitment. Trailblazers is already working on their budget for 2015 and will need commitment from cities shortly. Sorensen inquired if they need to take action by July 1, 2014. Nafstad replied that he believes they would need to take action before then if they want to be part of the group that develops the contract with Trailblazers. Hendrickson inquired if they wanted to join the Joint Powers, could they do so at the end of the year. Couri replied they can try, but it would be up to the Joint Powers to allow them. He stated he would like to see the agreement improved. Vetsch inquired if all the participating city attorneys could get together to improve the agreement and agree on any changes. Couri replied that several cities have already approved the agreement as is and do not want to revisit the agreement. He stated that the City of Rockford attorney and administration made revisions to improve the agreement and it was soundly rejected. Couri reported the he would expect issues with funding. Wagner felt it seems to benefit those cities that have already entered into the agreement as they are closer to Trailblazer's base of operations. Hendrickson reiterated that she would like to see the Council wait to enter the agreement. Court stated he foresees the agreement being changed because it allows cities to drop out of the agreement with notice and the Joint Powers Agreement can continue so long as at least three cities are in the agreement. He believes that makes it difficult to make a financial commitment when the Joint Powers cannot tell how many cities will be in the agreement in the future. He stated that if they wait to join, they may not have to say to make any changes or conditions to the agreement. Hendrickson stated that she is okay with waiting a year for transit and then have a say in the 2016 budget. Nafstad stated that the seniors and Guardian Angels have both been vocal about transit needs. Hendrickson stated she is hesitant to take this on without knowing what the City would ultimately be responsible for. Olson inquired why they can't get an estimate of the worst case cost to the City. Nafstad stated that the estimated worst case cost could be $7,000 - $10,000. However, the more cities that join the cost should go down. City Council Meeting Minutes Regular Meeting of June 2, 2014 Page 5 Brixius stated that if Trailblazers is the only one that can provide transit to the area and the City does indeed want to provide transit service to its residents, it may be best to join the Joint Powers to help facilitate the upcoming changes to the agreement that are needed rather than hope for the changes as a potential partner. Olson stated that he is not opposed to transit, but is concerned about the cost as they will have a lot of hurdles to get through during the upcoming budget cycle. Hendrickson and Wagner felt they needed to know if St. Michael is joining as many services for the two cities go hand in hand. Council directed staff to see where the neighboring communities are with the agreement, as it makes more sense to join if they too plan on joining. 2). City Administrator's Update Nafstad reported that the invitations to the Social Hour between the cities of Albertville, Hanover, Otsego, and St. Michael have been sent out. 9. Announcements and /or Upcoming Meetings June 9 STMA Ice Arena Board — *Cancelled June 10 Planning Commission, 7:00 p.m. June 11 -15 Albertville Friendly City Days June 16 City Council, 7:00 p.m. June 23 Joint Powers Water Board, 6:30 p.m. June 30 Joint Meeting with St. Michael & STMA School Board, 6:00 p.m. July 3 City Offices Closed in Observance of Independence Day July 4 Independence Day July 7 City Council, 7:00 p.m. July 8 Planning Commission, 7:00 p.m. July 14 STMA Ice Arena Board - *Cancelled July 21 City Council, 7:00 p.m. July 28 Joint Powers Water Board, 6:30 p.m. Parks Committee, 7:30 p.m. 10. ADJOURN MEETING Motioned by Hendrickson, seconded by Sorensen, to adjourn the meeting at 8:45 p.m. Ayes: Hendrickson, Olson, Sorensen, Yetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respect lly submitted, Kimberly A. son, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of June 2, 2014