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2014-07-07 CC Minutesy�� A�Ibcrtvf11E S.'" T-- U*"J.ftC" W& ALBERTVILLE CITY COUNCIL July 7, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:02 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Wagner, and Vetsch Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes, Tom Kasper, Dan Aleckson, Lisa & Paul Anderson, and Linda Everett 3. RECOGNITIONS A. Years of Service Recognition — Tina Lannes Hendrickson presented Finance Director Tina Lannes with a Certificate of Recognition for ten years of dedicated service to the City of Albertville. Nafstad thanked Lannes for her many roles she serves in as well as his appreciation for her honest advice and fiscal responsibility. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Brixius added discussion of accessory buildings as Item F3 under Planning /Zoning. Nafstad added Albertville Lions Caboose Project as Item H3 under Administration. Motioned by Wagner, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Wagner, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on Page 1 the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 16, 2014 regular City Council meeting minutes as presented B. Authorize the Monday, July 7, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the Church of St. Albert Lawful Gambling Exempt Permit Application for the annual Parish Festival that will be held on October 12, 2014 at the St. Albert Parish Center D. Approve Resolution No. 2014 -016 entitled a Resolution Appointing Election Judges for the 2014 Primary and General Elections Olson inquired about Check No. 33358 and asked if that covered all the claims filed against the City in regards to the June 23 rain event. Lannes stated that there may be an additional balance, but the invoice did not state that it had covered all the losses that were filed. Motioned by Sorensen, seconded by Hendrickson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Olson, Sorensen, Wagner, and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING — None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Parks Committee Sorensen reported LeRoy Berning gave an update on placement of the holiday tree in Central Park and they would like to have it planted this summer. Sorensen reported the committee also discussed paved trails. He stated they had previously talked about setting aside more funds each year for parks and trails. His concern is the trails will all need repair or replacement at the same time. Hendrickson inquired about getting grants to fund repair for existing trails. Nafstad reported that inter - regional trails rate well in receiving grants, but also explained that the City must make some type of investment to the trails and grants generally do not cover existing trails. Hendrickson suggested they discuss this further during the budget workshops. B. Finance -None C. City Clerk — None City Council Meeting Minutes Page 2 Regular Meeting of July 7, 2014 D. Public Works/Engineering 1). 54th Street NE /Barthel Industrial Drive NE Drainage Improvements Olson stated that he must abstain from the discussion and motion due to a work relationship with a client. Nafstad reported they have finalized the specifications and solicited bids. He stated they received a total of eight bids and bids ranged from $719,414.10 to $1,164,000.00. The low bidder was Kuechle Underground. He stated the anticipated start for the project will begin at the end of July. The project is expected to last about eight weeks and is slated the to be completed in the fall. Nafstad reported the scope of the project involves complete replacement of the storm sewer, adding additional catch basins, and replacing the pond outlet pipe. He stated that the Industrial Park businesses will be impacted by the construction and will include water shut offs and traffic detours. Sorensen inquired how long detours would be in place during construction and replied that it would be sporadic depending on weather. Nafstad added that all improvements are slated to occur within the easements, but the project will impact private property improvements. Tom Kasper, 11816 54th Street NE, told Council he was glad they were pursuing the improvements, but he is still concerned with the two feet of fill that was put in at the Albertville Primary School ball field years ago. He commented that he does not want to make any improvements to his home until the intersection has been completed. Nafstad stated that if the outlet to the pond becomes clogged, they have designed an overflow for it. Nafstad also stated that even the new system will have capacity limits, but is very much an improvement from the system that exists today. Vetsch suggested that staff contact the school to discuss maintenance of the pond and brush. Nafstad stated that the study had outlined a Phase II that would remove the fill from the ball field and the cost is significant. Nafstad reported that the majority of the funding will not come from the storm sewer funds, but also from 2014 budgets and capital reserves. Hendrickson inquired if this will deplete the fund and Nafstad replied the remainder of that fund is for operations and bond payments. Sorensen thanked the present homeowners for their patience while the project has moved forward. Linda Everett, 1171154 1h Street NE, stated she had concerns with water flowing from south of the ball field and has seen the storm water drain backed up. Nafstad stated that this has been addressed in the project with a larger pipe. Motioned by Wagner, seconded bySorensen, to adopt Resolution No. 2014 -017 entitled a Resolution Approving Plans and Specifications ad Accepting Low Bid For 2014- 54`h Street NE and Barthel Industrial Drive NE Drainage Improvements. Ayes: Hendrickson, City Council Meeting Minutes Page 3 Regular Meeting of July 7, 2014 Sorensen, Vetsch, and Wagner. Abstain: Olson. Nays: None. MOTIONDECLARED CARRIED. E. Planning/Zoning 1). Planning Commission Liaison Brixius reported at the last Planning Commission meeting, they did not have a quorum in attendance. Wagner had inquired at the time if one of the City Council liaisons could act as a voting member in those situations. Brixius reported that staff felt this to be a good policy to ensure that any planning items or applications are not held back. Both Olson and Wagner are the Planning Commission Liaisons. Olson inquired if both liaisons must attend the meetings. Brixius replied that the ordinance is drafted so that if either liaison is in attendance and they do not have a quorum, the liaison present will be a voting member. Motioned by Vetsch, seconded by Sorensen, to adopt Ordinance Amendment No. 2014 -05 establishing the role of Planning Commission Liaison and related duties. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Kollville Estates, Lot 4, Block 4 Olson abstained from the discussion. Brixius reported the Kollville Estates 3rd Addition was approved in 2003 and when staff reviewed the subdivision, they found it was zoned R -1 and met all zoning standards. However, he reported that a large lot (Kolles farmstead) and driveway was retained at that time by the property owner. The development agreement at that time stipulated that upon release of the property by Mr. Kolles, three actions could happen: 1. Relocate driveway to remove access from Outlot A 2. Subdivision of Lot 4, Block 4 would require dedicating a cul -de -sac into the property that meets the City's requirements. 3. Upon subdivision of Lot 4, Block 4, all lots must conform with all City standards Brixius stated that there are parties interested in purchasing the lot, removing the sheds and buildings, and subdividing. However, if developers pursue subdividing the lot into seven lots, the corner lot will be short for lot width. Staff offered several options to interested developers 1) subdivide into six lots 2) variance for corner lot width 3) pursue a Planned Unit Development or 4) rezone the lot into R -1. Brixius did not recommend pursuing a PUD for one lot or to rezone the lot. Brixius asked for Council input prior to speaking to the interested parties. Brixius stated the lots are large because they are A -1 lots, not R -1 lots. Wagner stated the lots should fit the neighborhood and suggested they offer seven lots. Hendrickson and Sorensen also agreed seven lots would be appropriate. 3). Richard Bistodeau Request for Accessory Building City Council Meeting Minutes Page 4 Regular Meeting of July 7, 2014 Brixius stated that Richard Bistodeau, 5413 Lambert Avenue NE, currently has an outbuilding that is 144 square feet in area and is located within ten feet of the property line. He stated the outbuilding is compliant in regards to size, but is non - conforming in terms of setbacks. Bistodeau would like to expand the building by 48 square feet which would place it outside of the size requirements. The ordinance currently reads that you can have no more than 1150 square feet accumulative square footage for attached garage, detached garage, or accessory building. A resident may utilize the Conditional Use Permit process to achieve the additional footage. Brixius reported that the Planning Commission and City Council had reviewed the requirements in 2009 and kept a secondary accessory building capped at 150 square feet and allowing exception through the Conditional Use Permit process. Brixius inquired if the Council is interested in revisiting the issue. Brixius stated that the request is for a legal non- conforming use and if Bistodeau were to pursue the Conditional Use Permit, the structure would need to be lifted and moved within the setback requirements. Sorensen and Wagner felt the ordinance is adequate as is. Brixius stated that he would let Bistodeau know his option would be to pursue the Conditional Use Permit. F. Building — None G. Legal 1). Prairie Run Tax Forfeit Lots Couri reported the State of Minnesota has priced the 15 detached home lots and 2 cul -de -sac lots that are tax forfeit in the Prairie Run development. The City has outstanding special assessments on the lots. The 15 lots were priced at $100 per lot and the 2 cul -de -sac lots priced at $5,000. The City can then merge the outstanding special assessments and sell the lots at market value. The City also owns 10 other lots in Prairie Run and the sale of all these lots together will pay back the City for the money it had spent to put in the utility improvements. Couri reported that this is the best way recoup some of the costs for a failed development during the economic decline. Wagner inquired what funds would be used to purchase the lots. Lannes reported that it would come out of the Prairie Run fund, which would increase the negative amount. However, even the sale of one lot at market rate would cover the cost of purchasing the lots and if all the lots sold, it would go a long way towards paying off those improvements. Nafstad stated they have had a lot of interest in some of the lots. Olson inquired if they could put out bids for the properties. Couri stated they could certainly do so, but would encourage them to put a minimum amount to be bid and to declare they may reject all bids. Motioned by Hendrickson, seconded by Vetsch, to Purchase Lots 1 -15, Block I and Lots 35 and 37, Block 2 from the State of Minnesota. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of July 7, 2014 H. Administration 1). WCAT Joint Powers Agreement Nafstad reported that they held a joint meeting with several other cities and Trailblazers last week. He stated his understanding from the meeting is that 1) the partnership will be split between Sibley County, McLeod County, and cities in the WCAT (Wright County Area Transit) Joint Powers agreement. The Joint Powers share would be 25% percent. He stated that the best economic time to join would be before August 1, 2014, as MnDot is financing the WCAT buy -in for Trailblazers. Nafstad stated that Albertville's share would be based on Albertville rides as each member city's cost will be proportionate to its ridership. Sorensen was concerned that the WCAT share is going to increase and feels they need to be prepared for that. Sorensen inquired about townships being part of the Joint Powers. Nafstad reported that a resident in a township can call for a ride, but Trailblazers would have no obligation to pick them up. Trailblazers has the authority to set non - member ride fees. Wagner asked what funds will be used for the transit agreement. Lannes reported they will not see anything in 2014, but will see it in the 2015 budget. Sorensen felt they should have some type of transit, but he just doesn't know all the variables that will occur in the future and reiterated his concern that Albertville's share could increase to an unknown amount. Hendrickson would like to enter into the agreement, but definitely re- evaluate it for 2016. Olson agreed with Sorensen's concerns. Couri stated that any increase must be negotiated between Trailblazers and WCAT. Sorensen stated he is nervous about signing a five year contract, even with the opt -out language. He stated that if they could place a cap on the amount, he could support the agreement. Hendrickson stated that even if Wright County took over transit, the cities would still likely incur costs. Nafstad stated that when Wright County had transit previously, cities had contracts that required them to pay for any local share not covered. So there would most likely still be a cost to the cities, and it is not know what say the cities would have in transit service levels. Wagner agreed that Sorensen's concerns are valid, but felt they should be part of the agreement. Motioned by Hendrickson, seconded by Vetsch, to approve the agreement titled "Wright County Area Transit Joint Powers Agreement': Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: Sorensen. Absent. None. MOTIONDECLARED CARRIED. Sorensen clarified that he opposed the motion due to no cap on the cost to Albertville. Council discussed membership on the WCAT Board. Hendrickson stated she would be willing to serve on the committee and Vetsch offered to be an alternate. City Council Meeting Minutes Page 6 Regular Meeting of July 7, 2014 2). City Administrator's Update Nafstad reported Kassel Avenue NE will be closed the week of July 14 and will be under construction for approximately four weeks. The I -94 Coalition Ribbon Cutting was well attended. 3). Lions Caboose Project Nafstad reported the Lions had found a caboose in Moose Lake, MN. He stated that the Lions would be looking for Council approval to relocate the caboose and begin restoration. Brixius stated that if it meets the Park Master Plan, Council will need a motion to accept the donation. Nafstad stated that he would like more details on the length of time the restoration will take, the type of foundation the caboose will rest on, etc. Council discussed where the caboose and depot would be located in Central Park. 9. Announcements and /or Upcoming Meetings July 8 Planning Commission, 7:00 p.m. July 14 STMA Ice Arena Board, CANCELLLED July 21 City Council, 7:00 p.m. July 28 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. August 4 Budget Workshop, 6:15 p.m. City Council, 7:00 p.m. August 11 STMA Ice Arena Board, 6:00 p.m. August 12 Planning Commission, TBD August 18 Budget Workshop, 6:15 p.m. City Council, 7:00 p.m. August 25 Joint Powers Water Board, 6:30 p.m. 10. ADJOURNMENT Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 9:00 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A,,Olson, City City Council Meeting Minutes Page 7 Regular Meeting of July 7, 2014