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2014-08-18 CC MinutesNbertville ALBERTVILLE CITY COUNCIL August 18, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE. Mayor Hendrickson called the meeting to order at 7:04 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Others Present: City Administrator -PWD Adam Nafstad, City Planner Alan Brixius, City Clerk Kimberly Olson, Finance Director Tina Lannes, and Fire Chief Tate Mills 3. RECOGNITIONS- PRESENTIONS- INTRODUCTIONS A. Albertville Royal Court Hendrickson recognized the new 2014 -2015 Albertville Royal Court. The Albertville Royal Court introduced themselves to the City Council: Miss Albertville 2014 Christine Lenneman, Princess Bree Johnson, Princess Atalie Duncan, Junior Commodore Leighton Bauer, Junior Commodore Brendan Green, Junior Miss Regan Andersen, and Junior Miss Anna Derbis. Lenneman reported the Royal Court won second place at the Cottage Grove parade for most creative float. Lenneman presented the award to Mayor Hendrickson. Lenneman stated they also won second place in New Brighton as well. Lenneman thanked the City Council for all of their support. 4. PUBLIC FORUM There was no one present to speak. 5. APPROVAL OF THE AGENDA Sorensen moved Planning Items 1 -3 to the beginning of Department Business and suggested they discuss the fence variance first as Mr. Gentz was in the audience. Page 1 Nafstad added Beyond the Yellow Ribbon as Item H1 and Lions Caboose for Central Park as Item H2 under Administration. Motioned by Wagner, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 4, 2014 budget workshop City Council meeting minutes as presented B. Approve the August 4, 2014 regular City Council meeting minutes as presented C. Authorize the Monday, August 18, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Waive the City's monetary limits on tort liability and purchase additional coverage up to the $1,000,000 per occurrence and in aggregate E. Approve Resolution No. 2014 -021 Amending the annual retirement benefit for the Albertville Fire Department effective January 1, 2015 Sorensen made a correction to the Monday, August 4, 2014 City Council budget workshop minutes. He corrected the spelling of Eric Bullen's last name. Motioned by Sorensen, seconded by Vetsch, to approve the Consent Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARING — None 8. Department Business A. Planning/Zoning 1). Fence Height Variance for 5223 53rd Circle NE Brixius stated the applicant is seeking a variance for a ten (10) foot fence to screen his home, deck, and yard from the behavior of an adjoining neighbor. He stated the application came before the Planning Commission and they held a public hearing. The Planning Commission found the following: 1) the fence to be a reasonable use of the property to protect the applicant's enjoyment of their property, 2) practical difficulties do exist due to the design and elevation of the lots in the subdivision, 3) the variance is not the result of actions by the applicant, and 4) the ten (10) foot City Council Meeting Minutes Page 2 Regular Meeting of August 18, 2014 request is the minimum height needed to accomplish the purpose of the fence. Brixius also stated that the applicant has contacted the Wright County Sheriff's Office and has not received relief from that avenue. The Planning Commission recommended approval of the variance with conditions. Sorensen stated that he liked the design of the fence, so that it can be taken down to a compliant six (6) foot fence if the property is sold or changes hands. Motioned by Sorensen, seconded by Olson, to approve Resolution No. 2014 -023 approving a variance to allow a ten (10) foot high residential boundary fence for property located at 5233 53'd Circle NE in Albertville, MN. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). Omann Brothers Paving, Inc. Conditional Use Permit for Outdoor Storage at 6551 LaBeaux Avenue NE Brixius stated Omann Brothers Paving, Inc. has recently purchased a 2.5 acre lot to the northwest of their current building with the intent to use it for additional storage. The property is zoned I -1 which does allow outdoor storage by Conditional Use Permit. They have submitted a CUP application, but Brixius stated that they must meet several conditions. These conditions will also apply to the storage area on the larger 7.5 acre site. Gravel surfacing may be allowed so long as it does not create dust or mud. Stored materials will be limited to construction vehicles, machines, and equipment accessory to the principal use of the site. Staff may waive the required fence slats if an approved detailed landscape plan fully screens the storage areas of both sites. Vetsch inquired if paving materials can be stored on the site and Brixius replied that they may be stored if they do not exceed the height of the fence. Vetsch was concerned if the CUP ran with the property and if a new company could purchase the site in the future and store paving materials. Brixius stated the CUP runs with the property, but if the use is not continued for more than a year, the CUP will expire. Jim Omann stated it is not his intent to store paving materials for any length of time, and if they did, it would be very brief (overnight) until they could bring the materials to their asphalt plant. Brixius stated that as the resolution is written, Omann Brothers Paving, Inc. is not allowed production on the site. However, they could write more restrictive language into the CUP. Wagner and Sorensen felt the issue was covered as written. Motioned by Wagner, seconded by Hendrickson, to approve Resolution No. 2014- 022 approving the Omann Brothers Paving Conditional Use Permit (CUP) for outdoor storage for property located at 6551 LaBeaux Avenue NE in Albertville, MN. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. City Council Meeting Minutes Page 3 Regular Meeting of August 18, 2014 3). Federated Co -ops Inc. Planned Unit Development Amendment Brixius reported that the property was rezoned the prior year to allow the property to grow in place and to conform to City zoning. Federated Co -ops Inc. is now looking to construct a 5,000 square foot warehouse and to expand their outdoor storage for the site. They are seeking flexibility with the B -3 zoning architectural standards through a PUD amendment. The flexibility they are seeking is from the exterior building standards. Hendrickson inquired about the screening on the site. Brixius replied that it would be required to be fenced and screened. Vetsch inquired if part of the temporary outdoor ice rink was on Federated Co -ops Inc. property and whether Federated Co -ops Inc. had drainage on City property. Nafstad reported that is the current situation, but Federated Co -ops Inc. was okay with it for now and the temporary rink could be moved, if needed. Brixius stated that instead of a land exchange, they could exchange easements. Vetsch would like to see the issue corrected. Motioned by Hendrickson, seconded by Sorensen, to approve Resolution No. 2014- 024 approving the Federated Co -ops Inc. application for a Planned Unit Development (PUD) amendment to allow a 5,000 square foot warehouse and expanded outdoor storage at 11229 660 Street NE in Albertville, MNpursuant to meeting all conditions outlined in the resolution Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. B. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) STMA Ice Arena Board Sorensen reported they had their first meeting since the dehumidification system was installed. Arena Manager Fitch had reported the humidity has been reduced from 75% to about 40 %. The STMA Ice Arena also purchased a skate sharpener. Sorensen stated there is a new president for the Youth Hockey Association. C. Finance 1). Purchase of Community Room Tables Lannes reported that the tables were purchased when the City Hall was built and since that time, several tables have been damaged that serve groups reserving the Community Room and the upper level. Some of the larger groups that rent the rooms require seating for 100 people and the number of tables the City has can only seat 72 people. City Council Meeting Minutes Page 4 Regular Meeting of August 18, 2014 The tables currently in use are no longer made, so staff is recommending purchasing 25 new rectangular tables and rotating the tables from the Community Room to the upper level. Sorensen stated that by providing additional tables, it would limit the wear and tear on the floors from groups dragging the tables from room to room. Motioned by Vetsch, seconded by Hendrickson, to approve the purchase of replacement rectangle tables for the Community Room in the amount of $4,700 from S& T. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. D. City Clerk — None E. Public Works/Engineering — None F. Building —None G. Legal — None H. Administration 1). Beyond the Yellow Ribbon Nafstad reported the Albertville -St. Michael Beyond the Yellow Ribbon campaign will be holding a kickoff meeting and event on Thursday, September 18 at 6:30 p.m. at Albertville City Hall. He stated that a representative from the Governor's Office will be there and the Boy Scouts will lead the meeting with the pledge of allegiance. He stated that the City website will have a page dedicated to the campaign and a letter will be sent to Albertville businesses inviting them to the kickoff event. 2). Albertville Lion's Caboose for Central Park Nafstad reported that the Lions found a caboose and would like to get a check for $1,000 to secure the sale of the caboose along with a simple bill of sale. Lannes explained that the City holds an account for the Lion's for City donations. The $1,000 check will be paid now and the remaining $9,000 for the caboose would be needed sometime in the fall before it snows. Lannes stated the check was not included in the list of claims as this was brought to staff today; therefore, it requires a formal motion from the City Council. Nafstad reported the caboose will be City maintained and insured once it is restored. Motioned by Vetsch, seconded by Sorensen, to approve a $1,000 check to the Albertville Lions to secure the purchase of a caboose for Central Park. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 5 Regular Meeting of August 18, 2014 8. Announcements and /or Upcoming Meetings August 25 September 1 September 2 September 8 September 9 September 15 September 22 September 29 10. ADJOURNMENT Joint Powers Water Board, 6:30 p.m. Labor Day, City Offices Closed City Council, 7:00 p.m. STMA Ice Arena Board, 6:00 p.m. Planning Commission, 7:00 p.m. City Council, 7:00 p.m. Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. Joint Meeting, TBD Motioned by Sorensen, seconded by Olson, to adjourn the meeting at 7 :47 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. W1, Kimberly Afdlson, City Cler City Council Meeting Minutes Regular Meeting of August 18, 2014 Page 6