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2014-09-02 CC Minutes1bcrtvijjc &.aT� U*41..tQu Ufa. ALBERTVILLE CITY COUNCIL TUESDAY, September 2, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and shortly after roll call, Wagner Others Present: City Administrator -PWD Adam Nafstad, Finance Director Tina Lannes, City Clerk Kimberly Olson, City Attorney Mike Couri, Sheriff Joe Hagerty, Sergeant Eric Kunkel, Lieutenant Todd Sandin, Brian Wolfe, Trent Johnson, Dean Mielke, Samara Postuma, and Fire Chief Tate Mills 3. RECOGNITIONS- PRESENTIONS- INTRODUCTIONS A. Wright County Sheriffs Office Sheriff Hagerty stated the last time law enforcement coverage was increased was in 2005 to 24 hours /day. He reported that shoplifting calls at the Outlet mall generate a significant time commitment for the deputies as the suspects are brought to the County jail and booked. He stated it is not uncommon for a call of that type to take two to four hours of time. He stated their goal is to deter those offenders from coming back into the community. He stated that when these calls are reported and another call for service comes in, they sometimes have to pull a car from one of the surrounding communities. He explained that they also have a traffic and a quandrant car for the northeast area of Wright County. Sandin reported they are recommending eight additional hours of coverage to be implemented in phases over the next couple of years. Vetsch inquired if the Sheriff s Office has asked for increased coverage for any other contracted cities. Hagerty reported Albertville is the third they are asking and then identified the coverage levels of other Wright County cities. Hendrickson asked if the mall could do more work with security and shoplifting calls. Hagerty reported the mall normally hires non - licensed security that cannot book the offenders, adding they Page 1 can detain them, but not transport them. Hagerty mentioned that added necessarily reduce the need for added coverage. Hendrickson stated she has not received any complaints regarding coves 4. PUBLIC FORUM Walter Hudson, 10546 64`h Lane NE, was present to speak. He stated he had been asked by a neighbor to consider a write -in campaign since only one person filed for the two City Council member seats up for election this year. Hudson provided a brief background on his work and his family and explained his interest in the council position. Hendrickson thanked him for attending the meeting. 5. APPROVAL OF THE AGENDA Sorensen asked for Item C1 and G1 to be moved prior to City Council Updates as visitors were in the audience. Motioned by Wagner, seconded by Olson, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 18, 2014 City Council budget workshop meeting minutes as presented B. Approve the August 18, 2014 City Council meeting minutes as presented C. Authorize the Tuesday, September 2, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve a One -Day Temporary 3.2% Malt Liquor License for the Church of St. Albert's annual Parish Festival to be held on October 12, 2014 Motioned by Sorensen, seconded by Olson, to approve the Consent Agenda. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. City Council Meeting Minutes Page 2 Regular Meeting of TUESDAY, September 2, 2014 7. PUBLIC HEARING — None C1.) Woby's Off -Sale Liquor License Clerk Olson reported that the applicant is looking to reopen the convenience and liquor store at the former Heidi's Brew site, located at 11850 62nd Street NE. The applicant has applied for an Off -Sale Liquor License and approval of this license is required prior to the applicant purchasing the property. The Applicant, Dean Mielke, stated they are planning to close on the property in January 2015 and open the store in spring. The applicant stated that he currently owns another convenience and liquor store and showed the Council before and after pictures of the site. He stated he also owned several in the past so he is not new to how these types of sites are operated. The applicant showed plans of exterior of the building to Council and reported he hopes to tie into the look of the Towne Lakes neighborhood. Clerk Olson reported the applicant successfully passed the background investigation and will need to submit proof of liquor liability, the license fee, and resolve an outstanding administrative fine prior to the actual issuance of the license. Couri stated there were no legal issues to consider. Vetsch inquired about past discussions regarding CR 37 access revisions that may impact the site and recommended that the Applicant discuss potential revisions with the County and City staff. Motioned by Vetsch, seconded by Hendrickson, to approve an Off -Sale Liquor License for Woby's Off -Sale Liquor, located at 11850 62 "d Street NE, contingent upon: proof of liquor liability insurance, payment of the liquor license fee, and resolving an outstanding administrative fine on the property. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. G1.) Prairie Run Property Update Brian Wolfe and Trent Johnson of Fieldstone Family Homes were present at the meeting. Nafstad reported that they have a purchase agreement for ten (10) Prairie Run lots. The agreement has been reviewed by the attorneys for both Fieldstone Family Homes and the City. He stated the agreement was for four (4) lots along CSAH 18 and six (6) along the wetlands. Couri stated the PUD would be amended by resolution to allow for individual driveways. The agreement would require Fieldstone to purchase the ten (10) properties in three different groups. The initial purchase would be three (3) lots and they would build on demand. The next purchase would for another three (3) lots and then the four (4) remaining lots. Fieldstone would be required to put up earnest City Council Meeting Minutes Page 3 Regular Meeting of TUESDAY, September 2, 2014 money and if they did not purchase the second or third set of properties, the would be able to keep all or half of the earnest money. Couri added that the Fieldstone also has the First Right of Refusal on the other fifteen (15) Prairi lots. Council discussed garage size and style, house facades, frontages, and strucl elevations. Wolfe stated all homes are pre -sold and custom built for the pur Motioned by Wagner, seconded by Olson, to approve the purchase agreement with an escrow of $25,000, one -half to be credited to Fieldstone when they purchase any three of lots 8, 9,10,11,12, and 13, Block 2 and the remaining one -half to be credited when they have purchased all six of these lots, also with minor technical changes as deemed necessary by the City Attorney and the grading plan to be approved by the City Public Works Director/Engineer. Ayes: Hendrickson, Olson, Sorensen, Peach, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) Fire Committee Sorensen reported they met and discussed the 2015 budget. Both Albertville and Otsego have included the increase in Fire capital and full -time Chief. They discussed the hiring process and who should be involved. They also briefly discussed a Joint Powers Agreement. Nafstad also explained their discussion regarding an interim extension of the current board of officers, and that it may be needed depending on when the full time position is filled. FYCC Nafstad stated the 2015 budget was approved and begins September 1. They did increase the second employee to be restored to full -time. B. Finance 1). 2015 Budget Review and Discussion — Verbal Lannes brought forward a budget with a 4.99% levy increase that includes a full -time Fire Chief. She stated that she increased permit revenue slightly, but the majority of cuts made to come in under 5% were done in capital. She indicated there are also two resolutions that are required by State for the increase and decrease in the debt levies that are needed since staff restructured the debt levies this summer. Lannes stated that an increase in law enforcement was not included in the budget presented, and if Council were to include, they would need to remove items they had requested be included in the preliminary budget if they wanted to stay under the 5% levy increase. Sorensen stated it has been ten years since the last increase in law enforcement and the City has changed a lot. Vetsch requested to look at statistics other than the Albertville Premium Outlet Mall. City Council Meeting Minutes Page 4 Regular Meeting of TUESDAY, September 2, 2014 Hendrickson stated that she did not want to set up future Councils for double digit levy increases. She stated they don't have to have a firm decision tonight, they have until December and the levy can always be reduced at that time. Sorensen asked if the preliminary must be approved tonight and Lannes replied the deadline was extended until the end of the month, so Council could approve the preliminary levy at the September 15, 2014 Council meeting. Sorensen state he would like to identify all items to be funded prior to approving the preliminary levy, and explained he would not be comfortable approving just a percentage. Council agreed. Nafstad stated if more discussion is needed, they could set another workshop. Members asked for an itemized list or reasons for the Public Works position. Lannes recommended Council pass Resolutions 2014 -027 and 2014 -028 which are required by State and are needed for the debt levy. Motioned by Vetsch, seconded by Wagner, to approve Resolution No. 2014 -027 adopting decrease in debt service levies. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Motioned by Hendrickson, seconded by Wagner, to approve Resolution No. 2014- 028 adopting increase in debt service levies. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. Wagner suggested they work with the County to see if another quadrant car could be added. He also asked to see budget scenarios that worked in the phasing of increased law enforcement coverage even if they do go above 4.9 %. Olson requested information on the County's recent contribution to area law enforcement. Motioned by Hendrickson, seconded by Sorensen, to set a workshop meeting for 6:30 p.m. on Monday, September 8, 2014. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTIONDECLARED CARRIED. C. City Clerk 1). City Website — Brief Presentation Clerk Olson showed Council the new website and Facebook page for the City. Wagner stated he would like a picture of the Cedar Creek Golf Course on the home City Council Meeting Minutes Page 5 Regular Meeting of TUESDAY, September 2, 2014 page and Nafstad replied the current picture is a place holder. Clerk Olson stated the goal is to have local, seasonal photos in the header picture of the website. D. Public Works/Engineering -None E. Planning/Zoning -None F. Building -None G. Legal H. Administration 1). City Administrator's Update Nafstad stated they have received a Notice of Appeal for a proposed billboard that was denied by staff and will be presented to the Council at the next meeting. Nafstad reported staff received a resignation letter from Brian Totman, Chair of the Planning Commission. Motioned by Vetsch, seconded by Wagner, to formally accept the resignation of Brian Totman from the Planning Commission. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. Nafstad reported there was a request from the Hunters Pass Homeowners Association for the City to take over maintenance of Hunters Park. The bus stop near 54th Street NE and Barthel Industrial Drive NE has been rerouted while work occurs. Vetsch explained some concerns with intersection operations at 57th Street NE and CSAH 19. Nafstad will review the intersection and report back to the Council. Hendrickson asked Nafstad to include I -94 updates in his report. 8. Announcements and /or Upcoming Meetings Nafstad announced the Open Streets STMA event on September 6 and the Beyond the Yellow Ribbon Kickoff event on September 18. September 1 City Offices Closed, Labor Day September 2 City Council, 7:00 p.m. September 8 STMA Ice Arena Board, 6:00 p.m. September 9 Planning Commission, 7:00 p.m. September 15 City Council, 7:00 p.m. City Council Meeting Minutes Page 6 Regular Meeting of TUESDAY, September 2, 2014 September 22 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. October 6 City Council, 7:00 p.m. October 13 STMA Ice Arena Board, 6:00 p.m. October 14 Planning Commission, 7:00 p.m. October 20 City Council, 7:00 p.m. October 27 Joint Powers Water Board, 6:30 p.m. 10. ADJOURNMENT Motioned by Sorensen, seconded by Hendrickson, to adjourn the meeting at 9:10 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respect lly submitted, / ►° mberly. . Olson, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of TUESDAY, September 2, 2014