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2014-11-17 CC Minutestb£rtvillc Smoi Town Ming. 09 :IIy LuN ALBERTVILLE CITY COUNCIL Monday, November 17, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:03 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Olson, Sorensen, Vetsch, and Wagner Others Present: City Administrator -PWD Adam Nafstad, City Planner Alan Brixius, City Attorney Mike Couri, City Clerk Kimberly Olson, Fire Chief Tate Mills, Assistant Fire Chief Jay Eull, and Dana Berg 3. RECOGNITIONS- PRESENTIONS- INTRODUCTIONS -None 4. PUBLIC FORUM 5. APPROVAL OF THE AGENDA Vetsch made an amendment to the agenda and added Fire Chief Job Description under Legal. Motioned by Vetsch, seconded by Hendrickson, to approve the Agenda as amended Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the November 3, 2014 regular City Council meeting minutes as presented B. Approve the November 10, 2014 Canvass Board meeting minutes as presented C. Approve the November 10, 2014 special City Council meeting minutes as presented Page 1 D. Authorize the Monday, November 17, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request E. Approve a Therapeutic Massage Enterprise License for Impress Nails & Spa, located at 6957 Laketowne Place NE, to provide massage therapeutic services contingent upon final inspection and approval of the Building Official F. Authorize intoxicating liquor retail sales at the STMA Ice Arena by Millside Tavern for "A Knight to Remember" fundraiser to be held on March 21, 2015 contingent upon the receipt proof of general and liquor liability insurance, proof of current liquor licenses held, and approval of the STMA Ice Arena Board G. Adopt Resolution 2014 -038 approving a new Lawful Gambling Premises Permit for the STMA Youth Hockey Association for Space Aliens, located at 11166 County Road 37 Vetsch and Hendrickson abstained from the vote as they were not present for the Canvass Board meeting. Motioned by Olson, seconded by Sorensen, to approve the Consent Agenda as presented Ayes: Olson, Sorensen, and Wagner. Nays: None. Abstain: Hendrickson and Vetsch. MOTION DECLARED CARRIED. 7. PUBLIC HEARING — None 8. DEPARTMENT BUSINESS H. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) There were no committee updates. I. Legal 1). Partial Release of Albertville Crossing and Park View Developer's Agreements Couri reported that Hemple Companies has entered into an agreement to purchase Cobom's and the surrounding buildings located on the southeast corner of CSAH 19 and 57th Street NE. They are currently involved in their due diligence process and have requested partial release of the three developer's agreement that apply to one- time obligations that have already been met. Couri stated they have generally released those items, but retain the permanent obligations such as zoning, etc. that will stay with the property. Court reviewed the areas of the three developer's agreements that would be partially released. Vetsch inquired about the installation of the traffic signal at CSAH 19/57" Street NE and if that applied to any future improvements. Couri replied that the installation of the light was fully performed and any future improvements or upgrades could be special assessed. He stated the provision would not apply to upgrades. City Council Meeting Minutes Page 2 Regular Meeting of November 17, 2014 Motioned by Sorensen, seconded by Hendrickson, to approve Resolution 2014 -039 Releasing Selected Albertville Crossing Properties from Portions of Developer's Agreements. Ayes: Hendrickson, Olson, Sorensen, Yetsch, and Wagner. Nays: None. Absent. None. MOTION DECLARED CARRIED. 2). Fire Chief Job Description Vetsch inquired if the proposed job description was designed to fit more than one individual. Couri replied that knowledge and skills listed in the description are representative of the knowledge and skills needed and not necessarily mandatory; however, language could be included to state that those knowledge and skills are desirable and it may prove difficult to find someone with all those skills. Vetsch clarified that he wanted to make sure that more than one individual could qualify under the job description, and not solely Mills. Mills stated that a committee was created from the Fire membership and that Committee felt the qualifications in the job description were needed. Mills also stated that he believed there were members within the Department that would qualify. Vetsch stated that he just wanted to make sure there were no misconceptions in the community. J. Planning/Zoning 1). Mobile Food Unit (MFU) Hours of Operation (pgs 92 -95) Brixius reported that staff has received inquiries to extend the hours of operation for MFU's during the Black Friday sales events Thanksgiving weekend. This suspension of the operating hours would apply to all retail events within the City, so long as the MFU's do not cause a nuisance or land use issue. Olson inquired if the ordinance should be changed to allow for this annually. Brixius stated that this is not a zoning issue, so they can always do so in the future but recommends allowing it this year as a test trial. Motioned Olson, seconded by Sorensen, to adopt Resolution No. 2014 -040 entitled A Resolution Suspending the Hours of Operation for Mobile Food Units (MFUs) for November 27 -30, 2014 to coincide with Black Friday retail events in the City of Albertville. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent. None. MOTIONDECLARED CARRIED. K. Finance 1). Preliminary 2015 Budget Review (pgs 96 -98) Nafstad reported that the Council adopted the preliminary budget and levy in September and at that time, Council directed staff to bring the budget back to the Council prior to final approval to see if they had changes to the budget and levy prior to final approval. Sorensen stated he received his proposed tax statement over the weekend and inquired if the City had received any calls. Clerk Olson reported she had one and City Council Meeting Minutes Page 3 Regular Meeting of November 17, 2014 Hendrickson reported she had two, but also involved house value which can be addressed in April. Hendrickson added that the law enforcement increase could be limited to a four hour increase and could always be reduced to current levels if the added enforcement was determined to be unnecessary. Council had no changes to the proposed budget and levy. L. City Clerk -None M. Public Works / Engineering - None N. Building -None O. Administration 1). Extension of Fire Chief Mill's Term (pgs 99) Nafstad reported the Fire Committee recommended that Chief Mills' term be extended until the hire of the full -time fire chief and then to appoint Mills as Assistant Chief for the remainder of that term to expire December 31, 2016. Sorensen stated it made sense to have Mills serve as the assistant Chief to the new position. Motioned by Sorensen, seconded by Hendrickson, to extend Fire Chief Mills' term as Chief until the full -time chief position has been filled and to appoint Mill's as Assistant Chief upon the hire of the full -time chief, for the remainder of the two year term beginning January 1, 2015 and expiring December 31, 2016. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). City Administrator's Update (pgs 100 -109) Nafstad reported they are working on Planning Commission appointments and Brixius is checking with current Commission on whether they wish to continue to serve. Nafstad stated that there are currently five applicants. Council inquired about other scenarios that would allow the Commission to have a quorum if not all members arrived for the meeting, such as an alternate. Brixius stated that he believed this has been addressed with the ordinance change granting the Council liaison to the Commission voting powers. Both Sorensen and Olson would prefer to see an alternate rather than the Council liaison have voting powers. Brixius asked to communicate with the current Commissioners on their attendance and ability to commit to the coming year's meetings. Couri suggested amending the Code to incorporate an attendance policy for the Commission. City Council Meeting Minutes Page 4 Regular Meeting of November 17, 2014 Nafstad reported the City has been able to give the Hanover Food Shelf a check for over $300.00 from the savings the residents incur with the electronic billing and payment options that they dedicate to go to the food shelf. Nafstad stated staff is currently working with FEMA and Homeland Security to identify areas where Albertville may be able to qualify for funding through the Public Assistance Program or Hazard Mitigation Grant Program. Vetsch inquired if the 54th Street NE/Barthel Industrial Drive NE project could have been started earlier. Nafstad reported the project start was pushed back anticipating that fall would be dryer than that summer months. He also stated the project encountered delays due to a few unforeseen circumstances such as a utility conflict with an Xcel line, a statewide cement short, and the early snowfall. Vetsch would like to see construction projects begin immediately after Albertville Friendly City Days. Hendrickson stated the only complaint she had received was that the mail was not delivered for several days due to construction. Wagner thought the project went well. 9. Announcements and/or Upcoming Meetings November 18 LBAE Training, Glencoe, 9:00 a.m. —12:00 p.m. November 24 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. November 27/28 Thanksgiving Day /Day After Thanksgiving, City Offices Closed December 1 Truth -in- Taxation Meeting, 6:00 p.m. City Council, 7:00 p.m. December 8 STMA Ice Arena Board, 6:00 p.m. December 9 Planning Commission, 7:00 p.m. December 15 City Council, 7:00 p.m. December 22 Joint Powers Water Board, 6:30 p.m. December 24 Christmas Eve, City Hall Closes at 12:00 Noon December 25 Christmas Day, City Hall Closed 10. ADJOURNMENT Motioned by Olson, seconded by Sorensen, to adjourn the meeting at 7.48 p.m. Ayes: Hendrickson, Olson, Sorensen, Vetsch, and Wagner. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respect lly submitted, Kimberly . Olson, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of November 17, 2014