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2014-12-15 CC MinutesNibertville Sw" Td L",& M4 dN Uft• ALBERTVILLE CITY COUNCIL Monday, December 15, 2014 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:06 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Olson, Vetsch, and Wagner Absent: Council member Sorensen 7:00 PM Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, City Clerk Kimberly Olson, Public Works Supervisor Tim Guimont, Water /Wastewater Supervisor John Middendorf, Council member -elect Walter Hudson, Assistant Fire Chief Jay Eull, Sergeant Eric Kunkel, Dean Eull, Tim Daly, Dave Alstad, Ryan Alstad, Jacob Steen, and Steve Nelson 3. RECOGNITIONS- PRESENTIONS- INTRODUCTIONS A. Recognition of Council member Dan Wagner Hendrickson presented Wagner with a plaque for his years of service to the City Council and Planning Commission. Hendrickson thanked Wagner for his leadership. Nafstad and Hendrickson stated that Wagner's questions and leadership will be missed and Vetsch thanked Wagner for his involvement in the community. B. Years of Service Recognition for John Middendorf Hendrickson presented Middendorf with a Certificate of Appreciation for 15 years of service to the City of Albertville. Hendrickson read a letter of appreciation from Nafstad and thanked Middendorf for his hard work and commitment. Nafstad commended Middendorf on his commitment to projects and his ability to stay focused and calm regardless of the situation. Council thanked Middendorf for his work and Middendorf stated he looks forward to continued service to Albertville. 4. APPROVAL OF THE AGENDA Hendrickson added two items to the Public Form. She added Nelson Billboard as Item 4A and Fire Department Email as item 4B. Page 1 Motioned by Hendrickson, seconded by Vetsch, to approve the Agenda as amended. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent: Sorensen. MOTION DECLARED CARRIED. 5. PUBLIC FORUM A. Nelson Billboard Jacob Steen, of Larkin Hoffman and representing Steve Nelson, was present to show a conceptual plan to construct a retail /commercial building on the 11200 62nd Street NE site. He stated they had recently received a permit for a billboard at the site and they would like to build a one -story 3,000- 4,000 square foot building below the billboard. He stated the site meets parking and setback requirements, but they would have to locate the billboard above the building. In order to do so, the height of the billboard would need to be increased in order to provide maintenance to the building's roof. He stated the billboard was approved at 30 feet and they would be requesting a 40 foot billboard. He stated he was present before Council to see if they were supportive of the concept prior to officially submitting an application to the City. Brixius stated that an increase in height of the billboard would require a variance and they would need to look at the basis for any height variance or change to the standards. He stated that he is unsure at this point if a height variance is the only option to make the site work. Steen stated they have looked at several other options and thinks they will still need additional height for the billboard. Hendrickson was favorable of moving forward. Wagner agreed with Brixius that they would need to look at the justification for a variance. Olson stated council's previous concern if future I -94 improvements would block the view of the billboard. Brixius would like to see a building on the property and staff will work to identify the various options for the site. B. Fire Department Email Hendrickson reported that Council had received an email prior to the meeting along with a request for the item to be read publicly at the meeting. Nafstad reported the email was from Assistant Fire Chief Eull. Nafstad read Eull's email concerning the Interim Fire Chief and Assistant Fire Chief appointments for the coming year. In summary, the email expressed concern about communication or a lack there of with the Fire Department membership in its entirety. The email expressed concern about following the League of Minnesota Cities (LMC) policy. The email asked for an apology from the Council and requested better communication with the Department as a whole. The email requested an SOG specific to the appointment of the Assistant Chief be in place prior to the hire of the new Fire Chief. Couri clarified the LMC recommendation that fire departments move away from an election process to an appointment process. Nafstad stated the LMC recommendation is generally to hire based on a qualification process rather than by means of voting. He stated he believed the Council was consistent with the guidance from the League. Couri stated that an election process could open up discrimination claims and there is currently one case in Wright County regarding this. The League's take is that an election process cannot show that the best qualified candidate is hired. Couri stated City Council Meeting Minutes Page 2 Regular Meeting of December 15, 2014 that in terms of the Interim Fire Chief appointment, it made sense to have the current Fire Chi4 bridge to the Fire Department, especially if the new hire is someone that is not familiar with Albertville. Eull stated he is concerned over what would happen in two years from now; will the position be appointed or put out to other members of the Fire Department. He stated that although the results may have been the same, others in the department should have had the option to apply for the Interim Fire Chief/Assistant Fire Chief positions. Hendrickson explained the recommendation from the Joint Fire Committee and how she felt the Council arrived at their decision. She explained it was not at all intended to not include the membership and apologized if some felt left out of the process. She stated the transition to a full - time Fire Chief is a big change and the Council is working to make the best decision for the Fire Department and the City. Hendrickson stated that the Council recognizes the issue and if there are any adjustments to be made, they could be addressed in January; however, they will be moving forward with the selection process for the full -time Fire Chief. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 1, 2014 Truth -in- Taxation meeting minutes as presented B. Approve the December 1, 2014 regular City Council meeting minutes as presented C. Authorize the Monday, December 15, 2014 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve the Wright County Assessment Services Agreement for 2016 -2017 E. Approve Resolution 2014 -045 designating officials, consulting firms, and depositories for 2015 Motioned by Hendrickson, seconded by Wagner, to approve the ConsentAgenda as presented. Ayes: Hendrickson, Yetsch, and Wagner. Nays: None. Abstain: Olson. Absent: Sorensen. MOTION DECLARED CARRIED. Olson abstained from the vote as he was absent from the December 1, 2014 meetings. 7. PUBLIC HEARING - None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc.) City Council Meeting Minutes Page 3 Regular Meeting of December 15, 2014 There were no updates. B. Public Works/Engineering -None C. Finance -None D. Legal 1). City Maintenance of Hunters Pass Park Couri reported the City has been approached by the Hunters Pass Homeowners' Ass..........., take over maintenance of the park in the Hunters Pass plat. Currently, the City maintains the sidewalks and the Association maintains the trails, park, and cul -de -sacs. Staff believes it practical to take over maintenance of the park, but not the trails or cul -de -sacs. Couri stated that it makes more sense to take over maintenance of the park at this time while the park facilities are in good repair, rather than in the future when they are not. It is a policy decision upon the part of the Council. Hendrickson inquired about other parks in town and Couri replied this would make Hunters Pass Park consistent with all other parks in Albertville. Olson inquired if all park dedication fees have been paid before the City takes over maintenance. Nafstad stated they were paid for the First Addition and for the Second Addition they are being paid one at a time before building permits are issued. Couri stated that the developer had dedicated the land and outfitted the equipment for the park. Motioned by Hendrickson, seconded by Olson, to adopt Resolution 2014 -046, entitled a Resolution Providing for City Maintenance of the Park and Sidewalks in the Plat of Hunters Pass. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. Sorensen. MOTION DECLARED CARRIED. E. City Clerk - None F. Planning /Zoning - None G. Building - None H. Administration 1). City Administrator's Update Nafstad reported the City will be receiving approximately $80,000 in aid from FEMA. He stated that Public Works and Utility staff placed a lot of effort in applying for the funding. However, it is unknown when they will receive those funds. Nafstad reported that the 57t' Street NE Improvements will be re -bid in February 2015 and he will be meeting with the new administrator of St. Albert's Church. Nafstad stated the timing of the lights at CSAH 19/37 has been problematic, but Wright County is aware of the issue. City Council Meeting Minutes Page 4 Regular Meeting of December 15, 2014 Court reported Fieldstone Family Homes has closed on the first lot in Prairie Run. Nafstad stated that Albertville will be required to upgrade to an MS4 city. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS December 22 Joint Powers Water Board, 6:30 p.m. December 24 Christmas Eve, City Offices Close at Noon December 25 Christmas Day, City Offices Closed January 1 New Year's Day, City Offices Closed January 5 City Council, 7:00 p.m. January 12 STMA Ice Arena Board, 6:00 p.m. January 13 Planning Commission, 7:00 p.m. January 19 Martin Luther King, Jr. Day, City Offices Closed January 20 City Council, 7:00 p.m. January 26 Joint Powers Water Board, 6:30 p.m. Parks Committee, 8:00 p.m. 10. RECESS — 5 MINUTES Motioned by Hendrickson, seconded by Olson, to hold a five minute recess and regroup in the East Conference Room for the upcoming reviews. Ayes: Hendrickson, Olson, Vetsch, and Wagner. Nays: None. Absent. Sorensen. MOTIONDECLARED CARRIED. Wagner left the meeting at 8:05 p.m. 11. CONSULTANT REVIEWS Council conducted annual reviews of the City Planner and City Attorney. 12. CITY ADMINISTRATOR REVIEW Council conducted an annual review of the City Administrator. 13. ADJOURNMENT Motioned by Hendrickson, seconded by Olson, to adjourn the meeting at 9:24 p.m. Ayes: Hendrickson, Olson, and Vetsch,. Nays: None. Absent: Sorensen, and Wagner. MOTION DECLARED CARRIED. Respe fully ubmitted, lt-ww,� Kimberly A Olson, City Clerk City Council Meeting Minutes Page 5 Regular Meeting of December 15, 2014