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2015-02-02 City Council MinutesNbertville ALBERTVILLE CITY COUNCIL Monday, February 2, 2015 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:00 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Council members Hudson, Olson, Sorensen, and Vetsch Absent: None Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Finance Director Tina Lannes, City Clerk Kimberly Olson, Sergeant Eric Kunkel, Sandy Greninger, Craig Rens, Eric Lucero, and Max Musicant 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Representative Eric Lucero Representative Lucero gave a legislative update to the Council. He reported that he serves on four committees in the Legislature: Education Innovation Policy, Mining and Outdoor Recreation Policy, Public Safety and Crime Prevention Policy and Finance, and Transportation Policy and Finance. He stated the Legislature is currently hearing overviews from the various agencies. Lucero reported he has chief authored two bills: one on equity in education and one on the I -94 third lane expansion from Highway 241 to CSAH 19. He stated he has also co- authored several bills and will be submitting a bill on second amendment rights in the near future. Lucero stated that he is opposed to any increase in taxes, specifically gas taxes. B. Certificate of Achievement for Excellence in Financial Reporting Nafstad stated that Finance Director Tina Lannes and the Finance Department received the Certificate of Achievement for Excellence in Financial Reporting for the 2013 Comprehensive Annual Financial Report. The award is the highest form of recognition in the area of governmental accounting and financial reporting. He indicated only about 11 % of municipalities in the United States receive this recognition and this is the sixth year Lannes has received this recognition. Page 1 4. PUBLIC FORUM — (time reserved 5 minutes) There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA Hendrickson added Wright County United Way under City Council as Item Al. Couri added Prairie Run Association Changes /Cul -de -sac Lots as Item D2. Motioned by Olson, seconded by Sorensen, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the Tuesday, January 20, 2015 regular City Council meeting minutes as presented B. Authorize the Monday, February 2, 2015 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the annual permit renewal for Consumption and Display of liquor for the City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2015 through March 31, 2016 D. Approve a One -Day 3.2 % Malt Liquor License application submitted by the Albertville Lions Club for March 6, 2015 for the Albertville Lions Club Shrimp and Fish Fry E. Approve Pay Estimate #13 and Final to Eureka in the amount of $72,838.24 for W.B. I -94 C -D Road Vetsch abstained from the vote as he was not present at the January 20, 2015 City Council meeting. Motioned by Sorensen, seconded by Hendrickson, to approve the Consent Agenda as presented Ayes: Hendrickson, Hudson, Olson, and Sorensen. Nays: None. Absent. None. Abstain: Vetsch. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. DEPARTMENT BUSINESS A. City Council 1). Wright County United Way Sandy Greninger and Craig Rens were at the meeting to give a verbal update on the Wright County United Way program. Both are volunteer members of the Wright County United Way Board. City Council Meeting Minutes Page 2 Regular Meeting of February 2, 2015 Rens provided an update on contributions given by the Wright County United Way. He stated local donations stay local and Wright County United Way serves the communities of Buffalo, Monticello, and St. Michael /Albertville. In 2014, they gave $271,257 in contributions with $94, 047 going to 21 local organizations in St. Michael/Albertville. Greninger stated they will be focusing on presenting to local businesses to offer employee donation options. Rens stated there are easy payroll deductions that employees can choose to donate and those donating can indicate a specific 501 (c)(3) nonprofit group for their donation to go to. Nafstad indicated they would get the Wright County United Way information on the City's website. 2). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, etc) Fire Board Sorensen reported that eight applicants for the full -time Fire Chief position were selected for a preliminary interview and those will be held on February 4. He stated the State Fire Marshal is assisting with the process and has been extremely helpful in reviewing the applications. Nafstad stated there were many well qualified applicants. Parks Committee Hudson reported there was no action taken, but there was discussion on the upcoming feasibility study for a second sheet of ice at the STMA Ice Arena. He reported the caboose in Central Park is going to be restored and Nafstad stated restoration will likely occur after Albertville Friendly City Days. B. Planning /Zoning 1). Albertville Crossing Feb Fest Event Brixius stated they received an application from the Musicant Group for a Temporary Outdoor Music Event for Saturday, February 21, 2015 from 12:00 -3:00 p.m. He stated they have met all the conditions relating to noise requirements and the only issues were in relation to a fire lane. Brixius stated the applicant is willing to meet the Interim Fire Chief's recommendations. Conditions of approval would be control of the volume of the music and staff does not anticipate any issues with the request. Nafstad clarified that the event is aiming to bring in new businesses and revitalize the Albertville Crossing area. Max Musicant, The Musicant Group, was present to speak about the event. He is the event planner for the event and his company specializes in commercial buildings. They are hoping to boost business and allow the community to submit and vote on ideas of businesses they would like to see in Albertville Crossing. Motioned by Hudson, seconded by Sorensen, to adopt Resolution No. 2015 -005 approving an outdoor music event at Albertville Crossing, located at 5600 LaCentre Avenue NE, for the date of City Council Meeting Minutes Page 3 Regular Meeting of February 2, 2015 February 21, 2015. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Yetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Goose Hunting Brixius stated there is a request for a hunting permit to hunt the geese at the lot north of the Joint Powers Water building and east of CSAH 19. The property in question is vacant and guided for residential and commercial development, but is currently being farmed in the interim. The City Code prohibits the discharge of firearms within City limits. In order to allow hunting during the goose season, Council would need to temporarily lift the prohibition of discharging firearms in order to grant the temporary hunting permit. Brixius listed several items of concern such as proximity of residential and commercial developments, a heavily traveled main thorough fare, and nearby school. He also addressed the ranges of shot to be used. He showed sample blind locations that could be used and Nafstad stated only one blind location was acceptable to the DNR. Brixius stated that the geese are shot in the wing and it is unpredictable as to where the birds may end up. He also cited concerns with property damage and injury. If a temporary hunting permit is granted, he suggests identification of the blind location, limited hunting hours, and indemnification of the City in any claims brought forward as a result of property damage or injury. Brixius stated that even though the request is for a temporary goose hunting permit, there are other options available to deter the geese such as pyrotechnics, dogs, and decoys. He stated that the DNR had indicated the hunting would need to occur more than once in order to be effective. Hudson inquired about liability to the City. Couri stated they do have an ordinance on the books to protect the health and safety of residents and suspending that provision could potentially increase the City's liability rather than if the City had no ordinance at all. He did not know if someone would be successful in a lawsuit against the City. He felt that it would be more of a public safety issue than a liability issue. Council discussed possibly holding a public hearing to hear comments from the neighborhood. Brixius stated that if the hunting were to occur, there will be perceptions of danger when shots are heard. Olson inquired of Sergeant Kunkel if the Wright County Sheriff's Office had seen this elsewhere within the County. Sergeant Kunkel replied that their office responded to calls when hunting occurred in St. Michael. Sorensen stated that even if they hold a public hearing and send notices to the surrounding properties, residents will still call if they hear gunshots. Hudson inquired if the property owner(s) have met with the surrounding neighborhood to gauge public reaction. Brixius stated they have not. Motioned by Hendrickson, seconded by Sorensen, not to suspend Section 6 -2 -3 of the Albertville City Code prohibiting the discharge of firearms within the City limits for temporary goose hunting permits. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Vetsch. Nays: None. Absent: None. MOTIONED DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of February 2, 2015 3). Planning Report Brixius inquired of Council if they would be willing to set up a workshop on 2015 Goal Setting and 2014 accomplishments at the next meeting. Vetsch stated that he will not be able to attend a workshop prior to the February 17, 2015 regular meeting. Hendrickson stated that a workshop held after the regular meeting may not work for all members. Nafstad suggested prior to the March 2, 2015 regular meeting. Brixius would like the workshop to be a joint meeting with the Planning Commission. C. Building 1). Year End Building Report Nafstad reported that there were 23 new homes built in 2014. There were a total of 453 permits for the year with a valuation of $9.86 million. 209 properties were licensed as rental properties and of those, 111 were inspected. D. Legal 1). City Attorney Report There were no comments on the report. 2). Prairie Run Homeowner's Association Changes /Cul -de -sac Lots Couri reported the original association had many shared features such as: driveways, street and driveway plowing, irrigation systems, and landscaping services. As part of the Fieldstone purchase agreement, the City will be making changes to the association to remove landscaping and street maintenance and have individual driveways. Of the two homes currently in the association, one homeowner is concerned with keeping their irrigation system. The irrigation system is run commonly through the association. Court reported the City must pay two months worth of association dues when the City sells a lot. Staff is suggesting the City pay the two months of association for all ten lots and then the association can reimburse the property owner to connect their existing irrigation pipes /system to their home. Council was supportive of moving forward with the association changes. Nafstad reported that the City has taken title from the State of Minnesota for the two cul -de -sac lots in Prairie Run. They will now need to establish a price for the sale of each lot and market the lots. Couri will bring forward pricing and marketing back to Council at another meeting. He stated they have received several calls from persons interested in the parcels and he stated there are no restrictions on the sale of the lots. E. City Clerk 1). Set Local Board of Appeal and Equalization Meeting Clerk Olson stated they must set their annual Local Board of Appeal and Equalization meeting for the year. A tentative date was scheduled for April 20, 2015 prior to the regular City Council meeting. Hudson inquired as to the purpose of the meeting. Couri replied that the meeting is the first step for a resident to appeal the valuation of their property and this is required by State law. If the valuation is not reset at the local level, the resident can appeal to Wright County and then to the courts. City Council Meeting Minutes Page 5 Regular Meeting of February 2, 2015 Sorensen encouraged Hudson to attend the next certification training as that certification will last for four years. Motioned by Yetsch, seconded Sorensen, to set the Local Board of Appeal and Equalization Meeting for Monday, April 20, 2015 at 5:30 p.m. in the City Council Chambers. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Yetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 2). Set February 17, 2015 Workshop Per previous discussion, Clerk Olson suggested changing the workshop on 2015 Goal Setting to March 2, 2015 at 6:00 p.m. in the City Council Chambers. Motioned by Olson, seconded by Hendrickson, to set a City Council workshop on 2015 Goal Setting for Monday, March 2, 2015 at 6: 00 p.m. in the City Council Chambers. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Yetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 3). Code Enforcement — Verbal Update Clerk Olson stated that code enforcement is generally going well. There is one situation in relation to a habitually barking dog that has been occurring since the summer of 2014. She stated that usually animal complaints are resolved with one or two letters to the homeowner, however the situation has developed into a situation where an administrative fine could be given. Clerk Olson stated staff is bringing this to the attention of the Council as administrative fines can be appealed by the homeowner to the City Council. The Council directed staff to move forward and follow the Code Enforcement Policy. F. Finance — None G. Public Works/Engineering — None H. Administration 1). City Administrator's Update Nafstad reported he will be meeting with the Church of St. Albert's administrator this week in regards to the 57th Street NE improvements and coordinated Church improvements. The project is currently advertised for bids with a bid opening set for February 17. He anticipates bringing the bids to Council at the first meeting in March. Staff has obtained quotes for painting of several areas of City Hall. If Council has no objections, staff will move forward with scheduling. Council had no objections. 9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGS Nafstad reported that Transportation Day at the Capitol will be on Thursday, February 12, 2015. Hendrickson stated it is a good opportunity to meet the area's representatives and senators. City Council Meeting Minutes Page 6 Regular Meeting of February 2, 2015 Nafstad reported that there will be a Joint Meeting with STMA School District #885 and the City of St. Michael on Monday, March 30, 2015 at St. Michael City Center. Hendrickson reported that the State of the Cities went well and she noticed many local businesses in attendance. 10. ADJOURNMENT Motioned by Yetsch, seconded by Sorensen, to adjourn the meeting at 8:36 p.m. Ayes: Hendrickson, Hudson, Olson, Sorensen, and Peach. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respec lly s miffed, Kimberly . Olson, City Clerk City Council Meeting Minutes Page 7 Regular Meeting of February 2, 2015